Checklist template

Tenant move-in and move-out inspection for commercial properties

A ready-to-use checklist with 120 items in 6 sections, covering Walls and floors, Ceilings and lighting, Mechanical, Doors and hardware, Cleanliness, Keys. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 120 Items
  • 97 Yes / No checks
  • 7 Scored ratings
  • 132 Points

Use this template How audits work

1. Walls and floors 23 items

  1. Inspection carried out at Choice
    • Move-in
    • Move-out
    • Pre-move-out walk
  2. Suite or unit number Short text
  3. Name of the tenant representative present Short text
  4. Date of possession or surrender under the lease Date
  5. Painted walls are free of scuffs, stains and marks beyond normal wear Yes / No 1 pt
  6. Walls are free of holes from anchors, shelving and wall-mounted screens Yes / No 1 pt
  7. Wall patches have been sanded and painted to match the surrounding wall Yes / No 1 pt
  8. Tenant wall graphics, decals and wallpaper have been removed where the lease requires Yes / No 1 pt
  9. Wall base (vinyl, rubber or wood) is attached along its full length Yes / No 1 pt
  10. Corner guards and chair rails that belong to the landlord are in place Yes / No 1 pt
  11. Demising walls have no openings cut by the tenant that were left unsealed Yes / No 1 pt
  12. Carpet is free of stains, burns and tears Yes / No 1 pt
  13. Carpet seams are flat with no lifting edges Yes / No 1 pt
  14. Resilient or tile flooring is free of cracked, chipped or missing tiles Yes / No 1 pt
  15. Floor transition strips between rooms are fastened down Yes / No 1 pt
  16. Floor boxes and power poke-throughs have their covers Yes / No 1 pt
  17. Holes left in the slab by removed floor-mounted equipment or anchor bolts have been filled flush Yes / No 1 pt
  18. Tenant-installed raised floors, platforms or ramps have been removed where the lease requires Yes / No 1 pt
  19. Glass partitions and sidelights are free of cracks and chips Yes / No 1 pt
  20. Window sills and stools show no water damage Yes / No 1 pt
  21. Window blinds or shades supplied by the landlord raise, lower and tilt at every window Yes / No 1 pt
  22. Condition of wall finishes Rating
    • Ready for the next occupant 5 pts
    • Touch-up needed 3 pts
    • Full repaint or repair needed 1 pt
  23. Condition of floor coverings Rating
    • Ready for the next occupant 5 pts
    • Cleaning or local repair needed 3 pts
    • Replacement needed 1 pt

2. Ceilings and lighting 20 items

  1. All ceiling tiles are in place Yes / No 1 pt
  2. Ceiling tiles are free of water stains Yes / No 1 pt
  3. Ceiling tiles are free of cuts and holes left by tenant cabling or hanging signs Yes / No 1 pt
  4. The ceiling grid is straight, with no bent or missing members Yes / No 1 pt
  5. Tenant-installed hangers, wires and banners have been removed from the ceiling grid Yes / No 1 pt
  6. Abandoned tenant data and telephone cabling has been removed from the ceiling space where the lease requires Yes / No 1 pt
  7. Every light fixture lights when switched on Yes / No 1 pt
  8. Lamps within each room are of the same color temperature Yes / No 1 pt
  9. Lenses and louvers are in place on every fixture Yes / No 1 pt
  10. Light switches and dimmers operate the fixtures they are labeled for Yes / No 1 pt
  11. Occupancy sensors switch the lights on when a person enters the room Yes / No 1 pt
  12. Exit signs are lit Yes / No 1 pt
  13. Emergency lights come on when their test button is pressed Yes / No 1 pt
  14. Sprinkler heads are free of paint and are not blocked by partitions or shelving Yes / No 1 pt
  15. Sprinkler escutcheon plates are in place Yes / No 1 pt
  16. Smoke detectors and fire alarm devices are in place with dust covers removed Yes / No 1 pt
  17. Ceiling diffusers and return grilles are in place Yes / No 1 pt
  18. Light fixtures not working at the time of the inspection Number
  19. Ceiling tiles damaged or stained at the time of the inspection Number
  20. Condition of ceilings and light fixtures Rating
    • Ready for the next occupant 5 pts
    • A few tiles or lamps to replace 3 pts
    • Ceiling or lighting to be rebuilt in places 1 pt

3. Mechanical 22 items

  1. Each thermostat starts the unit it controls when the set point is changed Yes / No 1 pt
  2. Supply air was felt at the diffusers in every room when the unit was running Yes / No 1 pt
  3. Air filters of units serving the suite were changed within the interval set by the lease or company policy Yes / No 1 pt
  4. Date of the last service of the HVAC units serving the suite Date
  5. The tenant supplied the HVAC maintenance records the lease requires Yes / No 1 pt
  6. Supplementary cooling units installed by the tenant (server room, kitchen) were removed or accepted in writing by the landlord Yes / No 1 pt
  7. Condensate drains show no leak or overflow stain Yes / No 1 pt
  8. Restroom and kitchenette faucets run hot and cold water Yes / No 1 pt
  9. Sink drains empty without backing up Yes / No 1 pt
  10. Toilets and urinals flush and refill without running on Yes / No 1 pt
  11. No leak is visible under sinks or at supply valves Yes / No 1 pt
  12. The water heater serving the suite is in place and shows no leak or corrosion at its base Yes / No 1 pt
  13. Plumbing for tenant equipment (dishwasher, ice machine, coffee system) has been capped at the wall Yes / No 1 pt
  14. Electrical outlets tested with a plug-in tester are live and correctly wired Yes / No 1 pt
  15. Outlet and switch cover plates are in place and unbroken Yes / No 1 pt
  16. The electrical panel directory is filled in and matches the circuits Yes / No 1 pt
  17. Wiring for removed tenant equipment has been made safe in a covered junction box Yes / No 1 pt
  18. The number on the electric meter or sub-meter matches the meter number in the lease file Yes / No 1 pt
  19. Electric meter or sub-meter reading at turnover Number
  20. Water sub-meter reading at turnover Number
  21. Fire extinguishers that belong to the suite are mounted with a current inspection tag Yes / No 1 pt
  22. Condition of mechanical, electrical and plumbing systems Rating
    • All working 5 pts
    • Minor repairs needed 3 pts
    • Major repair or replacement needed 1 pt

4. Doors and hardware 18 items

  1. The suite entry door closes and latches by itself from the fully open position Yes / No 1 pt
  2. The suite entry door and its frame are free of dents, gouges and delamination Yes / No 1 pt
  3. Door closers show no oil leak Yes / No 1 pt
  4. Interior doors swing freely without rubbing the frame or the floor Yes / No 1 pt
  5. Every interior door latches when closed Yes / No 1 pt
  6. Lever handles and knobs are tight on every door Yes / No 1 pt
  7. Door stops or wall bumpers are in place behind every door Yes / No 1 pt
  8. Fire-rated doors carry their rating label Yes / No 1 pt
  9. Fire-rated doors have not been drilled or modified for tenant hardware Yes / No 1 pt
  10. Panic bars on exit doors release with one push Yes / No 1 pt
  11. Tenant-installed card readers, electric strikes and magnetic locks were removed, or left with the landlord's written agreement Yes / No 1 pt
  12. Door frames are patched where tenant access hardware was removed Yes / No 1 pt
  13. The overhead or roll-up door goes up and down through its full travel Yes / No 1 pt
  14. Dock door seals and bumpers are intact Yes / No 1 pt
  15. Storefront door glass is free of cracks and tenant decals Yes / No 1 pt
  16. Tenant signage (door plaque, directory strip, building sign) was removed at move-out, with the surface behind it repaired Yes / No 1 pt
  17. Millwork and cabinets listed as landlord property are in place with doors and drawers working Yes / No 1 pt
  18. Condition of doors and hardware Rating
    • All operating and undamaged 5 pts
    • Adjustment or minor repair needed 3 pts
    • Doors or hardware to be replaced 1 pt

5. Cleanliness 18 items

  1. The suite is empty of furniture, equipment and stock that is not staying under the lease Yes / No 1 pt
  2. No trash, boxes or packing material remain in the suite Yes / No 1 pt
  3. Carpets have been professionally cleaned where the lease requires it Yes / No 1 pt
  4. Hard floors have been swept and damp mopped Yes / No 1 pt
  5. Interior glass and the inside of exterior windows are clean Yes / No 1 pt
  6. Restroom fixtures, mirrors and partitions are clean Yes / No 1 pt
  7. Kitchenette counters, sink and cabinets are clean inside and out Yes / No 1 pt
  8. Refrigerators and microwaves that stay with the suite are empty and clean Yes / No 1 pt
  9. Window sills, ledges and blinds are free of dust Yes / No 1 pt
  10. Supply diffusers and return grilles are free of dust build-up Yes / No 1 pt
  11. The janitor closet and mop sink are empty and clean Yes / No 1 pt
  12. No odor of smoke, food or chemicals remains in the suite Yes / No 1 pt
  13. No sign of pests (droppings, dead insects, traps left behind) was found Yes / No 1 pt
  14. The loading area and corridor used for the move show no damage or debris from the movers Yes / No 1 pt
  15. The elevator cab shows no new damage from the move Yes / No 1 pt
  16. The tenant's waste containers and shredding consoles were removed by their service providers Yes / No 1 pt
  17. Items left behind by the tenant that need removal Number
  18. Cleanliness of the suite at turnover Rating
    • Broom-clean or better throughout 5 pts
    • Some areas need cleaning 3 pts
    • Full cleaning needed 1 pt

6. Keys 19 items

  1. Suite entry keys handed over Number
  2. Interior door and cabinet keys handed over Number
  3. Access cards or fobs handed over Number
  4. Parking passes or transponders handed over Number
  5. The number of keys handed over matches the key issue record Yes / No 1 pt
  6. The number of access cards or fobs handed over matches the access system report Yes / No 1 pt
  7. Access cards not returned have been deactivated in the access system Yes / No 1 pt
  8. Mailbox keys were handed over Yes / No 1 pt
  9. Keys to the electrical room or meter room issued to the tenant were handed over Yes / No 1 pt
  10. Each key was tried in its lock during the inspection Yes / No 1 pt
  11. Locks were re-keyed before move-in, or are scheduled for re-keying after move-out Yes / No 1 pt
  12. The tenant's alarm system was disarmed and its codes cancelled, or new codes were issued at move-in Yes / No 1 pt
  13. The tenant's alarm monitoring account for the suite was closed at move-out Yes / No 1 pt
  14. The key handover was signed by both the tenant and the landlord's representative Yes / No 1 pt
  15. Photos of each room were taken during the inspection and saved with the lease file Yes / No 1 pt
  16. The tenant representative received a copy of this inspection Yes / No 1 pt
  17. Name of the landlord's representative Short text
  18. Result of the inspection Rating
    • Accepted with no deficiency 5 pts
    • Accepted with a deficiency list 3 pts
    • Not accepted 1 pt
  19. Deficiencies, and who is responsible for each repair Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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