Checklist template

Electrical and lighting maintenance inspection

A ready-to-use checklist with 120 items in 6 sections, covering Interior lighting, Exterior lighting, Panels, Electrical rooms, Emergency lighting, Records. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 120 Items
  • 98 Yes / No checks
  • 6 Scored ratings
  • 128 Points

Use this template How audits work

1. Interior lighting 20 items

  1. Number of lamps or fixtures out in public areas Number
  2. Number of lamps or fixtures out in back-of-house areas Number
  3. Every fixture in the public area is lit Yes / No 1 pt
  4. Every fixture in the stockroom and back-of-house corridors is lit Yes / No 1 pt
  5. No lamp is flickering or cycling on and off Yes / No 1 pt
  6. Lamp color is consistent across each area, with no mix of warm and cool lamps Yes / No 1 pt
  7. Lenses and diffusers are in place and not cracked or yellowed Yes / No 1 pt
  8. Track lighting heads are aimed at displays or work surfaces, with none hanging loose Yes / No 1 pt
  9. Occupancy sensors in restrooms and offices switch the lights on at entry Yes / No 1 pt
  10. The lighting control schedule matches the site's operating hours Yes / No 1 pt
  11. The lighting time clock shows the correct time Yes / No 1 pt
  12. Light switch and receptacle cover plates are in place and unbroken Yes / No 1 pt
  13. No light switch or dimmer is warm to the touch Yes / No 1 pt
  14. Light level at the checkout or main work counter (foot-candles or lux) Number
  15. The light level measured meets the company standard Yes / No 1 pt
  16. Lights in walk-in coolers and freezers work Yes / No 1 pt
  17. Every stairwell light works Yes / No 1 pt
  18. Spare lamps and drivers for the common fixture types are stocked on site Yes / No 1 pt
  19. Spent fluorescent lamps are boxed for recycling as required by local regulation Yes / No 1 pt
  20. Interior lighting Rating
    • Fully lit and uniform 5 pts
    • A few lamps out 4 pts
    • Dark areas or many lamps out 2 pts
    • Lighting unsafe for work or customers 1 pt

2. Exterior lighting 20 items

  1. Exterior lights were checked Choice
    • After dark
    • In daylight with the lights switched on
    • In daylight without the lights on
  2. Number of parking lot pole fixtures out Number
  3. Every parking lot pole fixture is lit Yes / No 1 pt
  4. Every building-mounted wall pack is lit Yes / No 1 pt
  5. Canopy and soffit lights at the entrances are lit Yes / No 1 pt
  6. The building sign is fully lit, with no dark letters or sections Yes / No 1 pt
  7. The pylon or monument sign is lit on both faces Yes / No 1 pt
  8. Lights at the loading dock and rear doors are lit Yes / No 1 pt
  9. The employee path to the dumpster enclosure is lit Yes / No 1 pt
  10. Exterior lights are off in daylight, showing the photocell or time clock works Yes / No 1 pt
  11. Light poles stand plumb Yes / No 1 pt
  12. Pole bases are free of rust-through Yes / No 1 pt
  13. Every anchor bolt and nut is present at each pole base Yes / No 1 pt
  14. Concrete pole bases are free of cracks and vehicle damage Yes / No 1 pt
  15. No wiring is exposed at pole bases or fixtures Yes / No 1 pt
  16. Lenses on pole fixtures and wall packs are intact and free of water Yes / No 1 pt
  17. Fixtures are aimed down, not tilted toward drivers or neighboring properties Yes / No 1 pt
  18. Tree limbs do not block the light from any pole fixture Yes / No 1 pt
  19. A walk of the lot after dark finds no area where a person could not be seen Yes / No 1 pt
  20. Exterior lighting Rating
    • Fully lit with no dark areas 5 pts
    • One or two fixtures out, no dark areas 4 pts
    • Dark areas in the lot or at doors 2 pts
    • Widespread outage 1 pt

3. Panels 22 items

  1. Number of electrical panels inspected Number
  2. Each panel has 3 ft (1 m) of clear working space in front of it Yes / No 1 pt
  3. Nothing is stored on top of or leaning against a panel Yes / No 1 pt
  4. Panel doors close and latch Yes / No 1 pt
  5. Each panel is labeled with its name and the source that feeds it Yes / No 1 pt
  6. The circuit directory in each panel is filled in and legible Yes / No 1 pt
  7. The circuit directory was updated after the last remodel or equipment change Yes / No 1 pt
  8. Every unused breaker space is closed with a filler plate Yes / No 1 pt
  9. The inner cover of each panel is in place with all its screws Yes / No 1 pt
  10. No breaker is taped or tied in the ON position Yes / No 1 pt
  11. No breaker was found tripped at the time of inspection Yes / No 1 pt
  12. Breakers that trip repeatedly have been reported for repair (ask the manager) Yes / No 1 pt
  13. Panel covers are not hot to the touch Yes / No 1 pt
  14. No buzzing or crackling is heard at any panel Yes / No 1 pt
  15. Panels and breakers show no scorch marks or discoloration Yes / No 1 pt
  16. Panel enclosures show no rust or water tracks Yes / No 1 pt
  17. Breaker lockout devices that fit the panels are available on site Yes / No 1 pt
  18. Panels within public reach are locked Yes / No 1 pt
  19. Arc-flash warning labels are on panels and switchgear as required by local regulation Yes / No 1 pt
  20. Sampled ground-fault receptacles near sinks trip and reset on their test button Yes / No 1 pt
  21. No extension cord or power strip is used as permanent wiring Yes / No 1 pt
  22. Condition of electrical panels Rating
    • Labeled, clear and defect-free 5 pts
    • Labeling or housekeeping gaps 3 pts
    • Open spaces, heat, damage or blocked access 1 pt

4. Electrical rooms 19 items

  1. The electrical room door is locked Yes / No 1 pt
  2. The room holds no storage unrelated to the electrical equipment Yes / No 1 pt
  3. The room is free of cardboard, paper and chemicals Yes / No 1 pt
  4. The floor is dry and swept Yes / No 1 pt
  5. No water pipe or roof leak drips above the equipment Yes / No 1 pt
  6. Electrical room temperature (°F or °C) Number
  7. The room's exhaust fan or louver is working Yes / No 1 pt
  8. Transformer vents are unobstructed, with nothing placed on top of the transformer Yes / No 1 pt
  9. Transformers give a steady low hum, with no loud buzzing or rattling Yes / No 1 pt
  10. Wall and floor penetrations are sealed with firestop material Yes / No 1 pt
  11. A fire extinguisher rated for electrical fires is mounted at the room door Yes / No 1 pt
  12. A single-line diagram of the electrical system is posted or kept in the room Yes / No 1 pt
  13. Switchgear doors and covers are closed and bolted Yes / No 1 pt
  14. The automatic transfer switch is in the auto position with no alarm showing, where a generator is fitted Yes / No 1 pt
  15. Surge protective device indicator lights show a protected status Yes / No 1 pt
  16. Cables are supported in trays or conduit, with none hanging loose Yes / No 1 pt
  17. The room shows no sign of rodents (droppings, chewed insulation) Yes / No 1 pt
  18. The electrical contractor's emergency number is posted in the room Yes / No 1 pt
  19. Electrical room Rating
    • Locked, clean and clear 5 pts
    • Minor housekeeping issues 3 pts
    • Storage, water or unsecured equipment 1 pt

5. Emergency lighting 21 items

  1. Number of emergency lighting units tested Number
  2. Number of emergency lighting units that failed Number
  3. Each emergency lighting unit lights when its test button is pressed Yes / No 1 pt
  4. Each unit stays lit while the test button is held for 30 seconds Yes / No 1 pt
  5. The charge indicator light is on at each unit Yes / No 1 pt
  6. Both lamp heads of each unit light, with none dim or burned out Yes / No 1 pt
  7. Emergency light heads are not blocked by signs, shelving or stock Yes / No 1 pt
  8. Exit sign letters are evenly lit, with no dim or dark segments Yes / No 1 pt
  9. Exit sign housings and face plates are intact and firmly mounted, with none hanging by its wiring Yes / No 1 pt
  10. The breaker feeding the emergency lighting circuit is identified in the panel directory Yes / No 1 pt
  11. Exit signs stay lit on battery when their test button is pressed Yes / No 1 pt
  12. Each stairwell landing has a working emergency light Yes / No 1 pt
  13. The electrical room has a working emergency light Yes / No 1 pt
  14. Units opened for the check show no swollen batteries or corroded terminals Yes / No 1 pt
  15. The monthly test log is initialed for each of the last 12 months Yes / No 1 pt
  16. The annual full-duration test was done within the last 12 months as required by local regulation Yes / No 1 pt
  17. Date of the last annual full-duration test Date
  18. Units that failed the last test have been repaired or replaced Yes / No 1 pt
  19. Each battery carries its installation date Yes / No 1 pt
  20. No battery is older than the replacement age in the maintenance program Yes / No 1 pt
  21. Emergency and exit lighting Rating
    • Every unit tested works 5 pts
    • One unit failed 3 pts
    • Several units failed or tests not logged 1 pt

6. Records 18 items

  1. Lighting outage work orders from the last 90 days were closed within the time set by company policy Yes / No 1 pt
  2. Number of open electrical and lighting work orders Number
  3. A night audit of the exterior lighting is done on the company schedule Yes / No 1 pt
  4. Date of the last night lighting audit Date
  5. An infrared scan of panels and switchgear was done within the interval in the maintenance program Yes / No 1 pt
  6. Date of the last infrared scan Date
  7. Hot spots found by the last infrared scan have been repaired Yes / No 1 pt
  8. The electrical contractor's service reports are on file at the site Yes / No 1 pt
  9. Breaker and switchgear maintenance is recorded with dates Yes / No 1 pt
  10. The written lockout and tagout procedure for electrical work is kept on site Yes / No 1 pt
  11. The electrical contractor's license is on file Yes / No 1 pt
  12. Permits and inspection certificates for the last electrical work are on file Yes / No 1 pt
  13. Panel schedules and as-built electrical drawings are kept on site Yes / No 1 pt
  14. Generator run tests are logged at the interval in the maintenance program, where a generator is fitted Yes / No 1 pt
  15. Name of the electrical contractor Short text
  16. Name of the site manager Short text
  17. Overall state of electrical and lighting maintenance Rating
    • No defects found and records current 5 pts
    • Minor defects or open work orders 3 pts
    • Hazards found, outages left unrepaired or records missing 1 pt
  18. Defects found and work orders to raise Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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