Checklist template

Pest management service inspection for facilities

A ready-to-use checklist with 119 items in 6 sections, covering Service reports, Devices, Sanitation, Exclusion, Activity, Follow-up. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 119 Items
  • 100 Yes / No checks
  • 6 Scored ratings
  • 130 Points

Use this template How audits work

1. Service reports 20 items

  1. Name of the pest management contractor Short text
  2. Date of the last routine service visit Date
  3. Contracted frequency of routine service Choice
    • Weekly
    • Every two weeks
    • Monthly
    • Quarterly
  4. The pest management logbook or online portal was available at the site during this inspection Yes / No 1 pt
  5. A service report is on file for every scheduled visit of the last 3 months Yes / No 1 pt
  6. Each service report sampled shows the technician's arrival and departure times Yes / No 1 pt
  7. Time on site in the reports sampled is consistent with the number of devices to be checked Yes / No 1 pt
  8. Each service report sampled is signed or acknowledged by a site employee Yes / No 1 pt
  9. Service reports name each product applied, with its quantity and the place of application Yes / No 1 pt
  10. Service reports record findings device by device, not only "no activity" Yes / No 1 pt
  11. Service reports list the sanitation and structural conditions the technician observed Yes / No 1 pt
  12. The technician's applicator license or certificate is on file and not expired, as required by local regulation Yes / No 1 pt
  13. The contractor's business license is on file Yes / No 1 pt
  14. The contractor's certificate of insurance is on file and not expired Yes / No 1 pt
  15. Labels and safety data sheets are on file for each pesticide used on site Yes / No 1 pt
  16. The list of pesticides approved for the site is signed by the company or the facility manager Yes / No 1 pt
  17. The written scope of service names the pests covered (rodents, cockroaches, flies, stored product pests, birds) Yes / No 1 pt
  18. The technician checks in with the manager on duty before starting, as confirmed by the manager on duty Yes / No 1 pt
  19. Scheduled visits missed or rescheduled by the contractor in the last 3 months Number
  20. Quality of the service reports sampled Rating
    • Detailed and specific to the site 5 pts
    • Complete but generic 3 pts
    • Missing or blank sections 1 pt

2. Devices 22 items

  1. A site map shows the location of every numbered pest device Yes / No 1 pt
  2. The site map is dated within the last 12 months or since the last layout change Yes / No 1 pt
  3. Devices shown on the site map Number
  4. Devices found missing, damaged or blocked during this inspection Number
  5. Each device sampled was found at the location shown on the map Yes / No 1 pt
  6. Each device carries a number that matches the map Yes / No 1 pt
  7. The service label or barcode inside each device sampled shows a check on the last service date Yes / No 1 pt
  8. Exterior bait stations are locked Yes / No 1 pt
  9. Exterior bait stations are anchored to the ground or the wall Yes / No 1 pt
  10. Bait in the exterior stations opened by the technician or with the site key is fresh, with no mold or insect damage Yes / No 1 pt
  11. Exterior bait stations are spaced along the building perimeter at the interval stated in the scope of service Yes / No 1 pt
  12. Interior rodent traps are placed against walls, on both sides of exterior doors Yes / No 1 pt
  13. Interior multi-catch traps and snap traps are free of dust, debris and old catches Yes / No 1 pt
  14. No rodenticide bait is used inside food storage, food preparation or sales areas Yes / No 1 pt
  15. Glue boards in the devices sampled are free of dust and still tacky Yes / No 1 pt
  16. Insect light traps are switched on Yes / No 1 pt
  17. Insect light trap bulbs were replaced within the last 12 months, as shown by the date label Yes / No 1 pt
  18. Insect light traps are not mounted directly above exposed food, food-contact surfaces or open packaging Yes / No 1 pt
  19. Insect light traps cannot be seen from outside through open doors, so that they do not draw insects in Yes / No 1 pt
  20. Pheromone traps for stored product pests are dated and within their replacement interval Yes / No 1 pt
  21. No device is blocked by pallets, equipment or stock Yes / No 1 pt
  22. Condition and placement of pest devices Rating
    • All in place, numbered and serviced 5 pts
    • A few missing or unserviced 3 pts
    • Many missing, damaged or unserviced 1 pt

3. Sanitation 20 items

  1. Floors under shelving and equipment are free of food debris and spilled product Yes / No 1 pt
  2. Floor drains are free of organic build-up when the grate is lifted Yes / No 1 pt
  3. No standing water lies on floors in the back room, mechanical room or janitor closet Yes / No 1 pt
  4. Mop heads are hung to dry, not left in buckets Yes / No 1 pt
  5. No interior trash can was found overflowing or holding food waste from a previous day Yes / No 1 pt
  6. Interior trash cans have liners Yes / No 1 pt
  7. Break room counters and sinks are free of food left out overnight Yes / No 1 pt
  8. Employee lockers sampled hold no open food Yes / No 1 pt
  9. Vending machines and the floor beneath them are free of spills Yes / No 1 pt
  10. Stock is stored off the floor on racks or pallets Yes / No 1 pt
  11. An inspection gap of about 18 in (45 cm) is kept between stored goods and the walls of storage rooms Yes / No 1 pt
  12. No flattened cardboard from previous days is stacked inside the building Yes / No 1 pt
  13. Damaged and returned goods are kept in one designated area, with nothing held there for more than a week Yes / No 1 pt
  14. Recyclable beverage containers are rinsed or kept in closed containers Yes / No 1 pt
  15. Dumpster lids are kept closed Yes / No 1 pt
  16. The dumpster stands away from the building doors, at the distance set by company policy Yes / No 1 pt
  17. The ground around the dumpster is free of spilled waste Yes / No 1 pt
  18. Grease traps or interceptors are pumped on schedule, with no overflow Yes / No 1 pt
  19. Roof areas near air intakes are free of standing water and debris, as seen or as reported in the last roof inspection Yes / No 1 pt
  20. Sanitation conditions that affect pest pressure Rating
    • Nothing to attract or shelter pests 5 pts
    • A few conditions to correct 3 pts
    • Widespread food, water or shelter for pests 1 pt

4. Exclusion 20 items

  1. No light is visible under or around exterior doors when viewed from inside Yes / No 1 pt
  2. Door sweeps on exterior doors are intact along their full width Yes / No 1 pt
  3. Dock door seals close against the trailer or the floor with no gap Yes / No 1 pt
  4. Dock leveler pits are sealed with brush strips or pit seals Yes / No 1 pt
  5. No exterior door was found propped open during this inspection Yes / No 1 pt
  6. Air curtains over receiving or customer doors run when the door is open Yes / No 1 pt
  7. Strip curtains have all their strips, overlapping, where they are installed Yes / No 1 pt
  8. Windows that open are fitted with intact insect screens Yes / No 1 pt
  9. Gaps around pipes, conduits and refrigerant lines through exterior walls are sealed with rodent-proof material Yes / No 1 pt
  10. Weep holes and wall vents are fitted with mesh or inserts Yes / No 1 pt
  11. Roof vents, exhaust fans and air intakes are screened Yes / No 1 pt
  12. No hole or gap larger than 1/4 in (6 mm) was found in exterior walls at ground level Yes / No 1 pt
  13. Floor drains have their grates in place Yes / No 1 pt
  14. A strip about 18 in (45 cm) wide along the foundation is free of vegetation, kept as bare ground or gravel Yes / No 1 pt
  15. Tree branches and shrubs do not touch the building Yes / No 1 pt
  16. No pallets, equipment or stored material lean against the exterior walls Yes / No 1 pt
  17. Exterior lights above doors are of a type or color that attracts fewer insects, or are mounted away from the door Yes / No 1 pt
  18. Ledges, signs and canopies used by birds are fitted with deterrents (spikes, netting or wire) Yes / No 1 pt
  19. Incoming deliveries are checked for signs of pests before they are put away, as confirmed by the receiving employee Yes / No 1 pt
  20. Pest-proofing of the building envelope Rating
    • No entry points found 5 pts
    • A few gaps to seal 3 pts
    • Many open entry points 1 pt

5. Activity 20 items

  1. No rodent droppings were found during this inspection Yes / No 1 pt
  2. No gnawed packaging or stock was found Yes / No 1 pt
  3. No rub marks or burrows were found along the foundation or the fence line Yes / No 1 pt
  4. No live cockroaches were seen Yes / No 1 pt
  5. No cockroach droppings or egg cases were found in the break room, the janitor closet or behind equipment Yes / No 1 pt
  6. No small flies were seen around drains, mop sinks or beverage stations Yes / No 1 pt
  7. No house flies or blow flies were seen inside in more than occasional numbers Yes / No 1 pt
  8. No stored product insects (moths, beetles, webbing) were found in stock sampled Yes / No 1 pt
  9. No ant trails were seen inside the building Yes / No 1 pt
  10. No birds were seen inside the building or nesting at the dock Yes / No 1 pt
  11. No bird droppings have built up at entrances or on walkways Yes / No 1 pt
  12. No sign of bed bugs has been reported in break rooms, locker rooms or soft seating Yes / No 1 pt
  13. No wasp nests were found at entrances, dock doors or outdoor seating Yes / No 1 pt
  14. Rodent captures recorded in the last 3 months Number
  15. Devices showing activity at the last service Number
  16. A pest sighting log is kept where employees can write in it Yes / No 1 pt
  17. Each entry in the pest sighting log shows the date, the place and the pest seen Yes / No 1 pt
  18. Sightings entered in the log in the last 3 months Number
  19. Each customer or tenant complaint about pests in the last 3 months appears in the sighting log with the date the contractor was called Yes / No 1 pt
  20. Pest activity found during this inspection Rating
    • None 5 pts
    • Isolated signs 3 pts
    • Established infestation 1 pt

6. Follow-up 17 items

  1. Each sighting entered in the log received a technician response within the time set by the contract Yes / No 1 pt
  2. The technician writes the action taken beside each sighting in the log Yes / No 1 pt
  3. Recommendations from the last 3 service reports have a named person responsible for each Yes / No 1 pt
  4. Sanitation recommendations from the last 3 service reports have been carried out Yes / No 1 pt
  5. Structural recommendations from the last 3 service reports have been carried out or raised as work orders Yes / No 1 pt
  6. Contractor recommendations still open after more than 30 days Number
  7. Each service report of the last 3 months that showed activity was followed by a visit before the next routine service Yes / No 1 pt
  8. Trend reports by device or by zone are provided at the frequency set by the contract Yes / No 1 pt
  9. Devices have been added or moved in the zones where trend reports show repeated activity Yes / No 1 pt
  10. Pesticide applications are preceded by the notice or posting required by local regulation Yes / No 1 pt
  11. The contractor's supervisor or quality auditor has inspected the site in the last 12 months Yes / No 1 pt
  12. Date of the last review meeting with the contractor Date
  13. The manager on duty could show where the contractor's emergency call-back number is kept Yes / No 1 pt
  14. Corrective actions from the previous pest management inspection have been completed Yes / No 1 pt
  15. Name of the site manager Short text
  16. Overall pest management service at the site Rating
    • No activity, devices serviced and recommendations closed 5 pts
    • Isolated activity or open recommendations 3 pts
    • Activity continuing with visits, devices or follow-up missing 1 pt
  17. Corrective actions required from the contractor and from the site Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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