Checklist template

Forecourt merchandise and outdoor display for fuel stations

A ready-to-use checklist with 116 items in 6 sections, covering Windshield fluid, Firewood and ice, Propane, Seasonal items, Pricing, Security. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 116 Items
  • 99 Yes / No checks
  • 6 Scored ratings
  • 129 Points

Use this template How audits work

1. Windshield fluid 20 items

  1. Jugs of washer fluid on outdoor display Number
  2. The washer fluid display stands at the location shown in the outdoor display guide Yes / No 1 pt
  3. The washer fluid display is at least half full Yes / No 1 pt
  4. Jugs are fronted with labels facing the customer Yes / No 1 pt
  5. Pallet shrink wrap, corner boards and empty cartons have been removed from the display Yes / No 1 pt
  6. The display sits on an approved rack or a skirted pallet, not on a bare or broken pallet Yes / No 1 pt
  7. The stack of jugs is at or under the height limit set by company policy Yes / No 1 pt
  8. The display leaves the full accessible width of the sidewalk clear Yes / No 1 pt
  9. The display does not block a door, a curb ramp or a fire extinguisher Yes / No 1 pt
  10. No washer fluid is stacked on a pump island where company policy prohibits it Yes / No 1 pt
  11. Winter-rated fluid is on display in the cold season Yes / No 1 pt
  12. Bug-remover or summer fluid is on display in the warm season Yes / No 1 pt
  13. The freezing temperature rating of the fluid is shown on the display sign Yes / No 1 pt
  14. No jug on display is leaking or crushed Yes / No 1 pt
  15. Jugs with sun-faded labels have been pulled from the front of the display Yes / No 1 pt
  16. Diesel exhaust fluid, motor oil and wiper blades are displayed where the guide places them Yes / No 1 pt
  17. Boxes of diesel exhaust fluid are kept out of direct sun Yes / No 1 pt
  18. Date codes on the diesel exhaust fluid on display are within the shelf life stated by the supplier Yes / No 1 pt
  19. Back stock of washer fluid is on hand to refill the display Yes / No 1 pt
  20. Washer fluid display Rating
    • Full, faced and in place 5 pts
    • In place but low or untidy 3 pts
    • Missing or blocking access 1 pt

2. Firewood and ice 21 items

  1. The ice merchandiser stands at the location shown in the outdoor display guide Yes / No 1 pt
  2. The ice merchandiser doors close and latch Yes / No 1 pt
  3. Temperature inside the ice merchandiser (°F or °C) Number
  4. The ice merchandiser is at least half full Yes / No 1 pt
  5. Both bag sizes of ice carried by the site are in stock Yes / No 1 pt
  6. Bags of ice are loose, not frozen together in a block Yes / No 1 pt
  7. No torn bag or loose ice is in the merchandiser Yes / No 1 pt
  8. The merchandiser coil and walls are free of heavy frost Yes / No 1 pt
  9. Each bag of ice carries the producer's name and the weight Yes / No 1 pt
  10. Nothing other than bagged ice is kept in the ice merchandiser Yes / No 1 pt
  11. Graphics on the ice merchandiser are current and not faded Yes / No 1 pt
  12. The ice merchandiser cabinet is free of dents and rust Yes / No 1 pt
  13. Date of the last ice delivery Date
  14. Firewood bundles are stacked on a rack, off the ground Yes / No 1 pt
  15. The firewood rack is at least half full Yes / No 1 pt
  16. Firewood bundles are wrapped and labeled by the approved supplier Yes / No 1 pt
  17. Firewood carries the origin or treatment label required by local regulation Yes / No 1 pt
  18. Firewood is covered or under an overhang so it stays dry Yes / No 1 pt
  19. Loose bark and debris are swept from around the firewood rack Yes / No 1 pt
  20. Firewood is displayed at the distance from the dispensers set by company policy Yes / No 1 pt
  21. Ice and firewood displays Rating
    • Stocked, clean and in place 5 pts
    • Low stock or untidy 3 pts
    • Empty or in poor condition 1 pt

3. Propane 19 items

  1. Full cylinders in the exchange cage Number
  2. Full-cylinder spaces in the exchange cage Number
  3. The exchange cage stands at the location shown in the outdoor display guide Yes / No 1 pt
  4. The cage can be seen from the store entrance or the parking spaces Yes / No 1 pt
  5. Cage graphics show the current supplier brand and are not faded Yes / No 1 pt
  6. The cage doors and graphics face the direction customers approach from Yes / No 1 pt
  7. At least half of the full-cylinder spaces hold a full cylinder Yes / No 1 pt
  8. Full cylinders are loaded in the section customers see first, so the cage looks stocked Yes / No 1 pt
  9. Sleeves on the full cylinders face outward, with the supplier brand readable Yes / No 1 pt
  10. The cage is not hidden by parked vehicles, the ice merchandiser or pallet displays Yes / No 1 pt
  11. Cylinders at the front of the cage are clean, with no rust showing through the sleeve Yes / No 1 pt
  12. The space in front of the cage doors is clear, so a customer can walk up from the sidewalk Yes / No 1 pt
  13. The propane offer of the current season (coupon, grilling season price) is signed on the cage Yes / No 1 pt
  14. Propane exchange appears on the services panel of the main sign or on the store door, where the brand provides one Yes / No 1 pt
  15. No promotional sign or price sign covers the no-smoking sign or the hazard label on the cage Yes / No 1 pt
  16. Cage paint is free of rust streaks and peeling Yes / No 1 pt
  17. The cashier can state the difference in price between an exchange and a cylinder bought without an empty Yes / No 1 pt
  18. A sign or counter card inside the store tells customers that propane exchange is available Yes / No 1 pt
  19. Propane exchange display Rating
    • Stocked, clean and clearly signed 5 pts
    • Low stock or worn graphics 3 pts
    • Empty, damaged or unsigned 1 pt

4. Seasonal items 19 items

  1. Date the current seasonal outdoor display was set Date
  2. The outdoor program of the current season is set as the seasonal guide shows Yes / No 1 pt
  3. The seasonal display was set by the date in the seasonal guide Yes / No 1 pt
  4. Product of the past season has been removed from the outdoor displays Yes / No 1 pt
  5. Bags of ice melt or rock salt are stacked on a pallet, off wet ground Yes / No 1 pt
  6. No torn bag of ice melt, salt, soil or mulch is spilling on the sidewalk Yes / No 1 pt
  7. Snow brushes and scrapers hang on the approved rack in the winter season Yes / No 1 pt
  8. Pallets of bottled water are shaded where company policy requires it Yes / No 1 pt
  9. Stacks of water and soft drink cases are stable and within the height limit Yes / No 1 pt
  10. Charcoal bags are kept dry Yes / No 1 pt
  11. Lighter fluid and other flammable liquids are sold inside the store only Yes / No 1 pt
  12. Seasonal displays use racks and merchandisers approved by the company Yes / No 1 pt
  13. Seasonal displays stand on the store-front sidewalk, not in parking spaces or drive lanes Yes / No 1 pt
  14. Seasonal displays do not block the cashier's view of the pumps through the windows Yes / No 1 pt
  15. Packaging damaged by rain, snow or sun has been removed from the displays Yes / No 1 pt
  16. Seasonal displays are full and faced Yes / No 1 pt
  17. Stock on hand supports the seasonal displays for the coming week Yes / No 1 pt
  18. Product is brought in or locked at closing as company policy requires Yes / No 1 pt
  19. Seasonal outdoor displays Rating
    • In season, full and tidy 5 pts
    • In season but low or untidy 3 pts
    • Out of season or not set 1 pt

5. Pricing 18 items

  1. Outdoor price signs checked Number
  2. Outdoor price signs with a wrong or missing price Number
  3. Every outdoor display has a price sign that can be read from the nearest parking space Yes / No 1 pt
  4. Outdoor price signs are printed in the company format, not handwritten Yes / No 1 pt
  5. Outdoor price signs are in weatherproof holders Yes / No 1 pt
  6. Each price sign states the unit of sale (per jug, per bag, per bundle, per cylinder) Yes / No 1 pt
  7. A jug of washer fluid scanned at the register rang at the price on its outdoor sign Yes / No 1 pt
  8. The ice price on the merchandiser door matches the register price for each bag size Yes / No 1 pt
  9. The firewood bundle price on the rack agrees with the price key or barcode used at the register Yes / No 1 pt
  10. The exchange price and the price without an exchange posted on the propane cage both match the register Yes / No 1 pt
  11. Price signs face the direction customers approach from, not the wall or the street Yes / No 1 pt
  12. Multi-buy offers on outdoor items ring correctly at the register Yes / No 1 pt
  13. Deposits or cylinder fees are disclosed on the sign as required by local regulation Yes / No 1 pt
  14. No outdoor sign shows a promotional price whose end date has passed Yes / No 1 pt
  15. A barcode sheet for outdoor items that are not carried to the register is kept at each register Yes / No 1 pt
  16. The barcode sheet lists every item currently displayed outdoors Yes / No 1 pt
  17. Price changes of the last 30 days were carried to the outdoor signs the same day Yes / No 1 pt
  18. Price signs on outdoor displays Rating
    • Every display signed and correct 5 pts
    • One or two signs missing or wrong 3 pts
    • Many signs missing or wrong 1 pt

6. Security 19 items

  1. The propane cage is locked Yes / No 1 pt
  2. The lock and hasp of the ice merchandiser show no pry marks Yes / No 1 pt
  3. Diesel exhaust fluid, wiper blades and motor oil are displayed on the side of the entrance nearest the register Yes / No 1 pt
  4. The ice merchandiser is locked during the hours set by company policy Yes / No 1 pt
  5. Every outdoor display can be seen by the cashier or on a camera monitor at the register Yes / No 1 pt
  6. Light fixtures over the outdoor displays work Yes / No 1 pt
  7. Diesel exhaust fluid and cases of oil are not left outside after closing unless locked Yes / No 1 pt
  8. Racks and merchandisers are chained or anchored where the guide requires it Yes / No 1 pt
  9. Empty pallets are removed from the store front the day they are emptied Yes / No 1 pt
  10. The cashier confirms the quantity of outdoor items before ringing the sale Yes / No 1 pt
  11. Deliveries of ice, firewood and washer fluid are counted by an employee before the invoice is signed Yes / No 1 pt
  12. Outdoor merchandise is counted on the schedule set by company policy Yes / No 1 pt
  13. Counts of outdoor merchandise are compared with sales and deliveries Yes / No 1 pt
  14. Variance found at the last count of washer fluid (jugs) Number
  15. Count variances above the company tolerance were investigated in writing Yes / No 1 pt
  16. Thefts of outdoor merchandise in the last 90 days were reported as company policy requires Yes / No 1 pt
  17. Name of the site manager Short text
  18. Overall standard of outdoor merchandise Rating
    • Every display stocked, priced and secured 5 pts
    • Displays in place, with gaps in stock or price signs 3 pts
    • Displays empty, unpriced or blocking access 1 pt
  19. Corrective actions required Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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