Checklist template

Car wash operations at fuel stations

A ready-to-use checklist with 119 items in 6 sections, covering Entrance and pay station, Wash quality, Equipment, Chemicals, Bay cleanliness, Winter operation. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 119 Items
  • 100 Yes / No checks
  • 6 Scored ratings
  • 130 Points

Use this template How audits work

1. Entrance and pay station 23 items

  1. The package shown on the receipt of the test wash is the package selected at the pay station Yes / No 1 pt
  2. The pay station gives correct change, or prints a credit slip when it cannot, where cash is taken Yes / No 1 pt
  3. Wash packages offered Number
  4. The pay station screen can be read in daylight Yes / No 1 pt
  5. The pay station screen responds at the first touch Yes / No 1 pt
  6. The pay station accepted a card payment when tested Yes / No 1 pt
  7. The pay station accepted bills or coins when tested, where cash is taken Yes / No 1 pt
  8. A wash code bought in the store started the wash when keyed at the entrance Yes / No 1 pt
  9. Wash code receipts printed in the store show the package and the expiry date Yes / No 1 pt
  10. The pay station printed a legible receipt Yes / No 1 pt
  11. Instructions to the driver (fold mirrors, lower antenna, close windows) are posted before the entrance Yes / No 1 pt
  12. The clearance bar hangs at the height stated on its sign Yes / No 1 pt
  13. The sign listing vehicles that cannot be washed (dual rear wheels, roof racks, open truck beds) is posted Yes / No 1 pt
  14. The sign explaining the damage claim procedure is posted at the entrance Yes / No 1 pt
  15. The entrance door or gate opened on a valid code Yes / No 1 pt
  16. The "drive forward", "stop" and "back up" lights worked during the test wash Yes / No 1 pt
  17. The waiting lane is marked and does not block the fueling lanes Yes / No 1 pt
  18. Tire guide rails are firmly fixed, with no sharp or bent edge Yes / No 1 pt
  19. The help button at the pay station was answered from the store Yes / No 1 pt
  20. The wash club tag or license plate reader opened the wash for a member vehicle, where a wash club is offered Yes / No 1 pt
  21. The pay station cash vault is locked, with no pry marks Yes / No 1 pt
  22. The store's point of sale stops selling wash codes when the wash is out of service Yes / No 1 pt
  23. Customer experience at the entrance Rating
    • Clear, working and fast 5 pts
    • Working with minor defects 3 pts
    • Confusing or not working 1 pt

2. Wash quality 19 items

  1. A test wash of the top package was run on a vehicle during the visit Yes / No 1 pt
  2. After the test wash, the doors and rear of the vehicle were free of road film Yes / No 1 pt
  3. The wheels of the test vehicle came out clean, with no brake dust left on the rims Yes / No 1 pt
  4. The lower body panels below the doors of the test vehicle were clean Yes / No 1 pt
  5. Insect residue was removed from the front bumper and grille of the test vehicle Yes / No 1 pt
  6. The license plate area and rear window of the test vehicle were clean Yes / No 1 pt
  7. The windshield of the test vehicle was free of streaks Yes / No 1 pt
  8. No soap was left around the mirrors, door handles or trim seams of the test vehicle Yes / No 1 pt
  9. No water spots showed on the glass once the test vehicle had dried Yes / No 1 pt
  10. The dryer left only scattered droplets on the hood and roof of the test vehicle Yes / No 1 pt
  11. Triple foam was applied in all of its colors Yes / No 1 pt
  12. Water beaded on the paint after the wax or sealant pass Yes / No 1 pt
  13. The undercarriage spray was seen operating Yes / No 1 pt
  14. Every service of the package bought was delivered, in the order shown on the bay signs Yes / No 1 pt
  15. Length of the top wash cycle (seconds) Number
  16. No brush or cloth struck the vehicle hard enough to move a mirror or wiper Yes / No 1 pt
  17. Employees asked offer a free rewash when a customer reports a poor wash Yes / No 1 pt
  18. Rewashes given in the last 7 days Number
  19. Result of the test wash Rating
    • Clean, dry and spot-free 5 pts
    • Clean with some film or wet areas 3 pts
    • Dirt or soap left on the vehicle 1 pt

3. Equipment 23 items

  1. Brushes or cloth curtains are free of matting, with no missing section Yes / No 1 pt
  2. No grit or debris is caught in the brushes or cloth Yes / No 1 pt
  3. Every nozzle on the high-pressure arch sprays a full pattern Yes / No 1 pt
  4. The gantry or conveyor travels smoothly, without jerking Yes / No 1 pt
  5. Entrance and exit doors open and close fully Yes / No 1 pt
  6. Photo eyes and vehicle sensors are wiped clean Yes / No 1 pt
  7. Every dryer blower runs Yes / No 1 pt
  8. Dryer nozzles are aimed at the vehicle, with none loose Yes / No 1 pt
  9. No hose or fitting is leaking in the bay Yes / No 1 pt
  10. The high-pressure pump shows no leak at its seals Yes / No 1 pt
  11. The pump oil level is between the marks on the sight glass Yes / No 1 pt
  12. High-pressure pump reading during a wash (psi or bar) Number
  13. The water softener salt is above the minimum line Yes / No 1 pt
  14. Dissolved solids of the spot-free rinse water (ppm) Number
  15. The reclaim system is running, where fitted Yes / No 1 pt
  16. The water heater or boiler supplies warm water to the presoak Yes / No 1 pt
  17. The air compressor tank has been drained on the schedule in the equipment log Yes / No 1 pt
  18. The emergency stop buttons in the bay and equipment room are within reach and labeled Yes / No 1 pt
  19. The gantry safety switches were tested at the last preventive maintenance visit, according to the report Yes / No 1 pt
  20. Date of the last preventive maintenance visit Date
  21. Wash count shown on the controller at the time of the visit Number
  22. Equipment faults are logged with the date and the service ticket number Yes / No 1 pt
  23. Condition of the wash equipment Rating
    • All working, no leaks 5 pts
    • Working with wear or minor leaks 3 pts
    • Components not working 1 pt

4. Chemicals 19 items

  1. Every drum or pail is labeled with its product name Yes / No 1 pt
  2. Each chemical line is connected to the product named on its tag Yes / No 1 pt
  3. Chemical containers below the reorder level Number
  4. No chemical container in use is empty Yes / No 1 pt
  5. A full reserve container of every chemical in use is on site Yes / No 1 pt
  6. Metering tips or pump settings match the supplier's dilution chart posted in the equipment room Yes / No 1 pt
  7. The supplier's last service report records titration results within range Yes / No 1 pt
  8. Date of the supplier's last service visit Date
  9. Chemical cost per wash is tracked each month Yes / No 1 pt
  10. Safety data sheets for every wash chemical are kept in or beside the equipment room Yes / No 1 pt
  11. The eyewash station in the equipment room works, or its sealed bottles are within date Yes / No 1 pt
  12. Chemical-resistant gloves are available in the equipment room Yes / No 1 pt
  13. Safety goggles are available in the equipment room Yes / No 1 pt
  14. Drums stand on spill containment pallets Yes / No 1 pt
  15. Acid and alkaline products are stored apart Yes / No 1 pt
  16. Drum bungs and pail lids are closed except for the pickup tube Yes / No 1 pt
  17. Empty drums are rinsed or returned as the supplier requires Yes / No 1 pt
  18. No chemical pump or line is leaking Yes / No 1 pt
  19. Chemical supply and handling Rating
    • Stocked, labeled and safely stored 5 pts
    • Stocked with labeling or storage gaps 3 pts
    • Run-outs or unsafe storage 1 pt

5. Bay cleanliness 16 items

  1. Bay walls are free of soap scum and algae Yes / No 1 pt
  2. The bay floor is free of mud and grit build-up Yes / No 1 pt
  3. Pit grates are in place and not clogged Yes / No 1 pt
  4. Sludge in the pit is below the clean-out mark Yes / No 1 pt
  5. Date of the last pit pump-out Date
  6. Bay light fixtures are all working Yes / No 1 pt
  7. Bay light lenses are clean Yes / No 1 pt
  8. Signs inside the bay are clean enough to read through spray Yes / No 1 pt
  9. Floor drains carry water away without backing up Yes / No 1 pt
  10. The oil-water separator was inspected on the schedule set by company policy Yes / No 1 pt
  11. Equipment frames and arms are wiped free of grime Yes / No 1 pt
  12. No vehicle part (antenna, wiper blade, trim) has been left on the bay floor Yes / No 1 pt
  13. The exit apron is free of mud and standing water Yes / No 1 pt
  14. The trash container at the wash exit has been emptied Yes / No 1 pt
  15. The bay wash-down log shows cleaning at the frequency set by company policy Yes / No 1 pt
  16. Cleanliness of the wash bay Rating
    • Clean throughout 5 pts
    • Some build-up 3 pts
    • Heavy build-up or clogged pit 1 pt

6. Winter operation 19 items

  1. Temperature inside the bay (°F or °C) Number
  2. Bay heaters keep the bay above freezing Yes / No 1 pt
  3. Bay doors close between washes in freezing weather Yes / No 1 pt
  4. Door seals and bottom sweeps are intact Yes / No 1 pt
  5. The heated slab at the entrance and exit aprons is working, where fitted Yes / No 1 pt
  6. The weep or freeze-protection system ran when triggered for a test Yes / No 1 pt
  7. The low-temperature shutdown is set to the temperature given by the manufacturer or company policy Yes / No 1 pt
  8. Employees asked know the outdoor temperature at which the wash is closed Yes / No 1 pt
  9. Lines are blown out or drained when the wash is closed for cold Yes / No 1 pt
  10. The exit apron has been treated with ice melt Yes / No 1 pt
  11. Icicles have been removed from the doors and eaves Yes / No 1 pt
  12. Door photo eyes are free of frost Yes / No 1 pt
  13. The equipment room is heated, with no chemical frozen or thickened Yes / No 1 pt
  14. The pay station heater keeps the screen and bill acceptor working in the cold Yes / No 1 pt
  15. The pit and reclaim tanks are free of ice Yes / No 1 pt
  16. Snow is cleared from the waiting lane and the exit Yes / No 1 pt
  17. Name of the manager Short text
  18. Overall car wash operation Rating
    • Washing clean, all equipment working, bay clean 5 pts
    • Washing clean with defects to correct 3 pts
    • Poor wash result or wash out of service 1 pt
  19. Corrective actions required Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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