Checklist template

Card skimmer and pump security inspection

A ready-to-use checklist with 102 items in 6 sections, covering Security seals, Card readers, Door locks, Inspection log, Camera coverage, Incident response. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 102 Items
  • 87 Yes / No checks
  • 6 Scored ratings
  • 117 Points

Use this template How audits work

1. Security seals 17 items

  1. Fueling positions on site Number
  2. Every dispenser has a tamper-evident seal across the seam of each card reader door Yes / No 1 pt
  3. Each seal bridges the door and the cabinet, so the door cannot open without breaking the seal Yes / No 1 pt
  4. Every seal carries a printed serial number Yes / No 1 pt
  5. Seal numbers on 4 dispensers sampled match the numbers written in the seal log Yes / No 1 pt
  6. Seals are printed with the company or fuel brand name rather than a generic design sold online Yes / No 1 pt
  7. No seal shows the "VOID" or "OPENED" pattern that appears once it has been lifted Yes / No 1 pt
  8. No seal is cut, wrinkled or stuck over the remains of an older seal Yes / No 1 pt
  9. Seals faded by sun or weather until the number cannot be read have been replaced Yes / No 1 pt
  10. The seal on the receipt printer door is intact on every dispenser Yes / No 1 pt
  11. Unused seals are kept locked in the office or the safe Yes / No 1 pt
  12. The count of unused seals on hand matches the seal stock record Yes / No 1 pt
  13. Only the manager or a designated shift lead can issue a new seal Yes / No 1 pt
  14. A seal broken by a service technician is replaced before the dispenser returns to service Yes / No 1 pt
  15. The number of each replacement seal is logged with the work order number Yes / No 1 pt
  16. Seals found broken, voided or missing during the visit Number
  17. Condition of the seals across all dispensers Rating
    • All intact and matching the log 5 pts
    • Intact but some numbers do not match the log 3 pts
    • Broken, voided or missing seals 1 pt

2. Card readers 18 items

  1. The card slot of every dispenser was pulled and wiggled, and none is loose Yes / No 1 pt
  2. Card readers look identical on every dispenser in shape, color and how far they stick out Yes / No 1 pt
  3. No reader has an added bezel that hides the flashing light of the original card slot Yes / No 1 pt
  4. The PIN pad of every dispenser sits flush, with no thicker keypad laid over it Yes / No 1 pt
  5. There is no glue residue or tape around any card reader or PIN pad Yes / No 1 pt
  6. There are no pry marks on the bezel around any card reader Yes / No 1 pt
  7. No pinhole camera or unfamiliar small box faces a PIN pad from the dispenser trim or the canopy column Yes / No 1 pt
  8. Contactless (tap) readers carry no added sticker or thin overlay Yes / No 1 pt
  9. Each dispenser cabinet was opened and the cable from the card reader runs straight to its board with no added connector Yes / No 1 pt
  10. No unfamiliar circuit board or loose wiring was found inside any dispenser cabinet Yes / No 1 pt
  11. A Bluetooth scan with a phone at each island showed no unknown device with a random-character name Yes / No 1 pt
  12. Chip card readers are working at every fueling position Yes / No 1 pt
  13. Each card reader fault reported in the last 30 days has a service call number on file Yes / No 1 pt
  14. Payment terminals at the indoor counter were checked for overlays Yes / No 1 pt
  15. Serial numbers of the counter PIN pads match the list kept in the office Yes / No 1 pt
  16. The ATM card slot and keypad were checked for overlays Yes / No 1 pt
  17. Reference photos of an untampered reader and PIN pad are kept for employees to compare Yes / No 1 pt
  18. Result of the card reader check Rating
    • No sign of tampering 5 pts
    • Minor doubt, service technician called to confirm 3 pts
    • Suspected skimmer found 1 pt

3. Door locks 17 items

  1. Every dispenser door is locked at the time of the visit Yes / No 1 pt
  2. Dispenser locks have been changed from the manufacturer's standard key to a key unique to the site or the company Yes / No 1 pt
  3. Dispenser keys are kept in a locked key cabinet, not in the cash drawer or on a hook Yes / No 1 pt
  4. The number of dispenser keys on hand matches the key register Yes / No 1 pt
  5. Each key issue to a technician is signed out with the time Yes / No 1 pt
  6. Each dispenser key is signed back in before the technician leaves the site Yes / No 1 pt
  7. No lock cylinder is loose or spins freely Yes / No 1 pt
  8. There are no drill marks on any lock Yes / No 1 pt
  9. Door hinges and hinge pins are intact on every dispenser Yes / No 1 pt
  10. Dispenser doors close flush, with no gap wide enough to insert a tool Yes / No 1 pt
  11. The lower hydraulic cabinet panels are fastened with all their screws or locks Yes / No 1 pt
  12. Dispensers fitted with a door alarm show the alarm as armed on the site controller Yes / No 1 pt
  13. A door-open event shuts down the dispenser or its card reader where the equipment supports it Yes / No 1 pt
  14. The test of one door alarm during the visit raised an alert at the cashier station Yes / No 1 pt
  15. The air and vacuum machine coin or card box is locked Yes / No 1 pt
  16. The car wash pay station cabinet is locked Yes / No 1 pt
  17. Physical security of dispenser cabinets Rating
    • Unique locks, doors tight, keys controlled 5 pts
    • Locked but with standard keys or loose key control 3 pts
    • Doors unlocked or locks damaged 1 pt

4. Inspection log 16 items

  1. A skimmer inspection log is kept at the site Yes / No 1 pt
  2. The log shows an inspection of every dispenser at least once a day for the last 14 days Yes / No 1 pt
  3. Inspections are recorded on every shift where company policy requires it Yes / No 1 pt
  4. Each log entry shows the time of the inspection Yes / No 1 pt
  5. Each log entry shows the initials of the employee who inspected Yes / No 1 pt
  6. The log lists the seal number checked for each dispenser, not a single tick for the whole site Yes / No 1 pt
  7. Log entries are made at different times of day rather than at the same minute every day Yes / No 1 pt
  8. The log marks the dispensers out of the cashier's sight as higher risk Yes / No 1 pt
  9. An inspection is logged after every technician visit to a dispenser Yes / No 1 pt
  10. An inspection is logged at opening on sites that close overnight Yes / No 1 pt
  11. The manager's weekly review is shown by a signature on the log for each of the last 4 weeks Yes / No 1 pt
  12. A blank log sheet for the current week is kept at the cashier station, not in the office Yes / No 1 pt
  13. Completed logs are kept for the period set by company policy Yes / No 1 pt
  14. Date of the last logged inspection before this visit Date
  15. Days with no logged inspection in the last 14 days Number
  16. Quality of the inspection log Rating
    • Complete and credible 5 pts
    • Gaps or entries that look copied 3 pts
    • No log or not used 1 pt

5. Camera coverage 15 items

  1. A camera view shows the card reader side of every dispenser Yes / No 1 pt
  2. A person standing at each card reader can be recognized on the recorded image Yes / No 1 pt
  3. Vehicle license plates can be read at the islands farthest from the store Yes / No 1 pt
  4. Night-time video sampled during the visit shows hands at the card reader clearly Yes / No 1 pt
  5. No pump topper, banner or parked trailer blocks a camera's view of a dispenser Yes / No 1 pt
  6. The camera angle shows a person opening a dispenser door, not only the vehicle beside it Yes / No 1 pt
  7. The recorder's clock matches the time printed on a dispenser receipt taken during the visit Yes / No 1 pt
  8. Recorded video reaches back at least to the previous manager review of the inspection log Yes / No 1 pt
  9. Playback of yesterday's video for one island was tested during the visit Yes / No 1 pt
  10. Cameras cover the card readers of the car wash pay station and the air and vacuum machines Yes / No 1 pt
  11. The cashier's monitor shows the forecourt cameras live Yes / No 1 pt
  12. The cashier asked knows to inspect a dispenser after a vehicle was parked at it without fueling Yes / No 1 pt
  13. Video of the last technician visit to a dispenser was found and shows the cabinet being opened and resealed Yes / No 1 pt
  14. Fueling positions with no usable camera view Number
  15. Camera coverage of the dispensers Rating
    • Every card reader covered and recognizable 5 pts
    • Some positions poorly covered 3 pts
    • Several positions not covered 1 pt

6. Incident response 19 items

  1. A written procedure for a suspected skimmer is kept at the cashier station Yes / No 1 pt
  2. The cashier asked could say the first step: shut down the dispenser and bag the card reader Yes / No 1 pt
  3. The cashier asked knows not to touch or remove a suspected device, to preserve fingerprints Yes / No 1 pt
  4. The procedure lists the phone number of the local law enforcement contact Yes / No 1 pt
  5. The procedure lists the phone number of the card processor or the brand's fraud hotline Yes / No 1 pt
  6. The procedure lists the phone number of the dispenser service company Yes / No 1 pt
  7. Out-of-order bags or covers are on hand to close a dispenser Yes / No 1 pt
  8. The procedure requires saving video from the last recorded clean inspection up to the discovery Yes / No 1 pt
  9. The procedure requires photographing the device in place before law enforcement removes it Yes / No 1 pt
  10. A broken seal with no matching service record is treated as a suspected skimmer Yes / No 1 pt
  11. Every incident in the last 12 months has a written report on file Yes / No 1 pt
  12. Customer complaints of card fraud after fueling are logged with the date and the dispenser number Yes / No 1 pt
  13. Employees completed skimmer awareness training in the last 12 months Yes / No 1 pt
  14. New cashiers are shown how to inspect a dispenser during their first week Yes / No 1 pt
  15. Suspected or confirmed skimmer incidents in the last 12 months Number
  16. Date of the last skimmer awareness training Date
  17. Name of the site manager Short text
  18. Overall protection against skimming at this site Rating
    • Seals, locks and log in order, no sign of tampering 5 pts
    • No tampering found, but gaps in seals, keys or the log 3 pts
    • Tampering found, or dispensers unsealed and unchecked 1 pt
  19. Findings and corrective actions Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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