Checklist template

Facility Maintenance

A ready-to-use checklist with 88 items in 8 sections, covering Mechanical & HVAC, Boiler & Heating, Electrical Systems, Plumbing & Water, Building Envelope, Life Safety Systems and more. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 8 Sections
  • 88 Items
  • 72 Yes / No checks
  • 8 Scored ratings
  • 1270 Points

Use this template How audits work

1. Mechanical & HVAC 11 items

  1. Are "Air Filters" clean and seated correctly in the frame? Yes / No 15 pts
  2. Is the "Condensate Line" free of clogs or standing water? Yes / No 20 pts
  3. Are "Supply Air" temps between 55°F–60°F (13°C–15°C)? Yes / No 20 pts
  4. Are "Drive Belts" free of fraying, cracks, or glazing? Yes / No 15 pts
  5. Is the "Blower Motor" operating without excessive vibration? Yes / No 15 pts
  6. Are "Dampers" moving freely through their full range? Yes / No 10 pts
  7. Is the "Economizer" functional and linked to the BAS? Yes / No 15 pts
  8. Are "Chilled Water" pipes insulated and dry? Yes / No 10 pts
  9. Is the "Diffuser" ceiling area free of dust/smudging? Yes / No 5 pts
  10. Overall HVAC unit condition: Rating
    • Excellent/Serviced 15 pts
    • Fair/Aged 5 pts
    • Critical/Failing 0 pts
  11. Current Return Air Temp (°F or °C): Number

2. Boiler & Heating 11 items

  1. Is the "Boiler Pressure" within the green safe zone? Yes / No 25 pts
  2. Are there no visible "Steam/Water" leaks at valves? Yes / No 20 pts
  3. Is the "Flame" a consistent, steady blue color? Yes / No 20 pts
  4. Are "Relief Valves" tagged and within test dates? Yes / No 25 pts
  5. Is the "Expansion Tank" at the correct level? Yes / No 15 pts
  6. Are "Circulator Pumps" quiet and leak-free? Yes / No 15 pts
  7. Is the "Stack Temperature" within efficiency limits? Yes / No 10 pts
  8. Are "Fuel Lines" secure and free of corrosion? Yes / No 20 pts
  9. Is the boiler room temp below 100°F (38°C)? Yes / No 10 pts
  10. Boiler room maintenance status: Rating
    • Pristine 15 pts
    • Dusty/Greasy 5 pts
    • Unsafe 0 pts
  11. Date of last professional boiler tuning: Short text

3. Electrical Systems 11 items

  1. Are all "Electrical Panels" unobstructed by 36 inches? Yes / No 25 pts
  2. Are "Circuit Breakers" properly labeled and indexed? Yes / No 20 pts
  3. Is there no "Humming" or "Burning Odor" at panels? Yes / No 25 pts
  4. Are "GFCIs" in wet areas tested and functional? Yes / No 20 pts
  5. Is the "Generator" set to "Auto" and fuel tank 75%+? Yes / No 25 pts
  6. Are "Transformers" free of excessive heat/noise? Yes / No 15 pts
  7. Are "Surge Protectors" showing "Protected" status? Yes / No 10 pts
  8. Is "Emergency Lighting" tested and functional? Yes / No 25 pts
  9. Are electrical room floors swept and debris-free? Yes / No 10 pts
  10. Panel thermal health (IR Scan): Rating
    • Normal 15 pts
    • Hot Spots Detected 5 pts
    • Critical/Arcing 0 pts
  11. Date of last Arc Flash safety audit: Short text

4. Plumbing & Water 11 items

  1. Is the "Main Shut-off Valve" accessible and tagged? Yes / No 25 pts
  2. Is the "Water Heater" temp at 120°F (49°C)? Yes / No 20 pts
  3. Are "P-Traps" under sinks dry and leak-free? Yes / No 15 pts
  4. Are "Backflow Preventers" tested and tagged? Yes / No 25 pts
  5. Is the "Sump Pump" pit free of excessive silt? Yes / No 15 pts
  6. Are "Exposed Pipes" free of rust or pitting? Yes / No 15 pts
  7. Is the "Water Meter" reading within normal usage? Yes / No 10 pts
  8. Are "Floor Drains" primed with water (no sewer gas)? Yes / No 15 pts
  9. Is "Pipe Insulation" intact on hot water lines? Yes / No 10 pts
  10. General plumbing integrity: Rating
    • Dry/Secure 10 pts
    • Minor Slow Drips 5 pts
    • Major Leak/Corrosion 0 pts
  11. Current Domestic Hot Water Temp (°F or °C): Number

5. Building Envelope 11 items

  1. Are "Roof Drains/Scuppers" clear of leaves/debris? Yes / No 20 pts
  2. Are "Window Seals" intact and free of drafts? Yes / No 15 pts
  3. Is "Exterior Caulking" flexible and not cracked? Yes / No 15 pts
  4. Are "Expansion Joints" clear of weeds or trash? Yes / No 10 pts
  5. Is the "Façade" free of visible cracks or spalling? Yes / No 20 pts
  6. Are "Entry Doors" closing and latching correctly? Yes / No 20 pts
  7. Is "Roofing Membrane" free of bubbles or ponding? Yes / No 25 pts
  8. Are "Skylights" clean and free of cracks? Yes / No 10 pts
  9. Is "Exterior Signage" securely anchored? Yes / No 15 pts
  10. Envelope thermal efficiency: Rating
    • High/Sealed 15 pts
    • Average 10 pts
    • Poor/Leaky 0 pts
  11. Date of last professional roof inspection: Short text

6. Life Safety Systems 11 items

  1. Is the "Fire Alarm Panel" clear of all "Trouble" codes? Yes / No 25 pts
  2. Are "Sprinkler Heads" free of paint or dust? Yes / No 20 pts
  3. Is the "Fire Pump" in "Auto" and operational? Yes / No 25 pts
  4. Are "Fire Extinguishers" charged and tagged? Yes / No 20 pts
  5. Are "Exit Doors" unobstructed and swing freely? Yes / No 25 pts
  6. Is the "Smoke Detector" battery log current? Yes / No 15 pts
  7. Are "Illuminated Exit Signs" functional? Yes / No 20 pts
  8. Is the "AED" unit showing a green status light? Yes / No 15 pts
  9. Are "Evacuation Maps" posted on every floor? Yes / No 10 pts
  10. Overall safety compliance status: Rating
    • 100% Compliant 15 pts
    • Minor Deficiency 5 pts
    • Critical/Non-Compliant 0 pts
  11. Date of last Fire Marshal walkthrough: Short text

7. Housekeeping & BOH 11 items

  1. Is the "Janitorial Closet" clean and organized? Yes / No 10 pts
  2. Are "Chemicals" stored with secondary containment? Yes / No 15 pts
  3. Is the "Trash Compactor" clean and leak-free? Yes / No 15 pts
  4. Are "Loading Dock" levelers functional? Yes / No 15 pts
  5. Is the "Ladder" safety inspection log current? Yes / No 20 pts
  6. Are "Safety Data Sheets" (SDS) accessible? Yes / No 15 pts
  7. Is "PPE" (Gloves/Goggles) available for staff? Yes / No 20 pts
  8. Is the "Workshop" area floor swept and safe? Yes / No 10 pts
  9. Are "Personal Locks" removed from shared areas? Yes / No 5 pts
  10. BOH organization score: Rating
    • Pristine 10 pts
    • Cluttered 5 pts
    • Safety Hazard 0 pts
  11. Time of last BOH safety sweep: Short text

8. Common Areas & Lighting 11 items

  1. Are all ceiling "LEDs/Bulbs" operational? Yes / No 15 pts
  2. Is "Motion Sensor" lighting working as programmed? Yes / No 15 pts
  3. Is "Floor Carpet/Tile" free of trips or scuffs? Yes / No 10 pts
  4. Are "Wall Guards/Corners" free of dents? Yes / No 5 pts
  5. Is "Elevator Interior" clean and buttons work? Yes / No 20 pts
  6. Are "Drinking Fountains" clean and flow is good? Yes / No 10 pts
  7. Is "Exterior Walkway" lighting bright? Yes / No 15 pts
  8. Are "Parking Lot" lines and stalls clearly painted? Yes / No 10 pts
  9. Is the "HVAC Thermostat" locked or secured? Yes / No 5 pts
  10. Overall facility aesthetic: Rating
    • Class A 10 pts
    • Class B 5 pts
    • Needs Renovation 0 pts
  11. Final audit summary: Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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