Checklist template

Office Operations

A ready-to-use checklist with 74 items in 6 sections, covering Reception and Visitor Management, Workspace and Desk Ergonomics, Meeting Rooms and Tech Hubs, Kitchenette and Break Areas, Storage and Document Security, Facility Safety and Compliance. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 74 Items
  • 67 Yes / No checks
  • 6 Scored ratings
  • 1255 Points

Use this template How audits work

1. Reception and Visitor Management 12 items

  1. Is the reception desk clean, organized, and free of personal clutter? Yes / No 15 pts
  2. Are visitors required to sign in and wear a visible identification badge? Yes / No 20 pts
  3. Is the visitor lounge area tidy with current reading materials/company info? Yes / No 10 pts
  4. Are the main entrance doors functional and locking correctly after hours? Yes / No 30 pts
  5. Is a staff member or digital check-in system present to greet guests? Yes / No 15 pts
  6. Are delivery packages moved to a secure mailroom or storage area promptly? Yes / No 10 pts
  7. Is the lobby lighting adequate and are all bulbs functional? Yes / No 10 pts
  8. Are emergency contact numbers and site maps visible for visitors? Yes / No 15 pts
  9. Is the company branding/signage clean and professionally displayed? Yes / No 10 pts
  10. Are umbrellas or floor mats provided and tidy during inclement weather? Yes / No 5 pts
  11. Is the WiFi guest password clearly provided or easy to request? Yes / No 5 pts
  12. First Impression: Rating
    • Professional/Secure 15 pts
    • Satisfactory 7 pts
    • Unprofessional 0 pts

2. Workspace and Desk Ergonomics 13 items

  1. Are common walkways and aisles clear of bags, boxes, and trip hazards? Yes / No 25 pts
  2. Are workstations "front-faced" and free of excessive dust/waste? Yes / No 15 pts
  3. Are electrical cords managed with clips or trays to prevent tangling? Yes / No 20 pts
  4. Is there adequate task lighting at each active desk? Yes / No 10 pts
  5. Are adjustable chairs in good repair with functional casters/lifts? Yes / No 15 pts
  6. Are monitors positioned at eye level to prevent neck strain? Yes / No 15 pts
  7. Is the office temperature maintained at a comfortable level for staff? Yes / No 10 pts
  8. Are acoustic panels or quiet zones utilized effectively for focus? Yes / No 15 pts
  9. Are personal heaters or fans prohibited unless specifically authorized? Yes / No 20 pts
  10. Is the air quality fresh and free of stagnant or chemical odors? Yes / No 15 pts
  11. Are waste bins under desks emptied daily? Yes / No 10 pts
  12. Is the "Clean Desk Policy" followed for sensitive documents overnight? Yes / No 30 pts
  13. Workspace Quality: Rating
    • High Productivity 25 pts
    • Standard 12 pts
    • Poor/At Risk 0 pts

3. Meeting Rooms and Tech Hubs 12 items

  1. Are whiteboards cleaned and provided with functional dry-erase markers? Yes / No 10 pts
  2. Is AV equipment (TVs, cameras, mics) tested and functional? Yes / No 25 pts
  3. Are chairs pushed in and cables coiled after every meeting? Yes / No 15 pts
  4. Is the room booking system/tablet displaying accurate schedules? Yes / No 10 pts
  5. Are conference tables free of food residue and coffee rings? Yes / No 15 pts
  6. Is the server room/IT closet locked and climate-controlled? Yes / No 40 pts
  7. Are printer stations stocked with paper and free of discarded drafts? Yes / No 10 pts
  8. Is the "Tangle" of cables behind shared tech hubs managed/hidden? Yes / No 15 pts
  9. Are remote controls for screens present and labeled? Yes / No 5 pts
  10. Are glass walls/doors free of smudges and fingerprints? Yes / No 5 pts
  11. Is there a "Trouble Ticket" QR code or number visible for IT issues? Yes / No 10 pts
  12. Tech/Meeting Readiness: Rating
    • Ready for Use 20 pts
    • Needs Reset 10 pts
    • Non-Functional 0 pts

4. Kitchenette and Break Areas 12 items

  1. Is the office refrigerator cleaned out weekly and free of expired food? Yes / No 20 pts
  2. Are coffee machines and water dispensers descaled and clean? Yes / No 15 pts
  3. Is the microwave interior free of food splatters and odors? Yes / No 15 pts
  4. Are communal dish towels replaced or laundered daily? Yes / No 10 pts
  5. Is the sink area dry and free of dirty dishes/cutlery? Yes / No 20 pts
  6. Are snacks and condiments stored in airtight, labeled containers? Yes / No 10 pts
  7. Is the "Clean Up After Yourself" signage visible and professional? Yes / No 5 pts
  8. Are recycling and compost bins clearly labeled and sorted? Yes / No 15 pts
  9. Is the floor in the breakroom free of crumbs and spills? Yes / No 15 pts
  10. Are cabinet interiors organized and free of leaking cleaning supplies? Yes / No 10 pts
  11. Is the seating in the break area stable and sanitized? Yes / No 10 pts
  12. Breakroom Hygiene: Rating
    • Immaculate 20 pts
    • Average 10 pts
    • Unsanitary 0 pts

5. Storage and Document Security 12 items

  1. Are physical filing cabinets locked when not in active use? Yes / No 30 pts
  2. Is the "Confidential Shredding" bin locked and not overflowing? Yes / No 25 pts
  3. Are storage shelves organized and heavy items on lower levels? Yes / No 20 pts
  4. Is the stationary cupboard tidy and inventory levels tracked? Yes / No 10 pts
  5. Are sensitive HR/Financial files stored in a restricted access area? Yes / No 40 pts
  6. Is the storage room free of redundant tech "E-waste"? Yes / No 15 pts
  7. Are boxes stored off the floor (at least 6 inches)? Yes / No 10 pts
  8. Are labels on boxes/files clear and facing forward? Yes / No 10 pts
  9. Is the floor space in the storage room clear for safe walking? Yes / No 15 pts
  10. Are keys for the office kept in a secure, coded lockbox? Yes / No 30 pts
  11. Are inactive documents archived according to the retention policy? Yes / No 20 pts
  12. Security Integrity: Rating
    • High Security 25 pts
    • Satisfactory 12 pts
    • Vulnerable 0 pts

6. Facility Safety and Compliance 13 items

  1. Are all emergency exits completely unobstructed and clearly marked? Yes / No 50 pts
  2. Are fire extinguishers charged, tagged, and accessible? Yes / No 30 pts
  3. Is the First Aid kit fully stocked and location known to all? Yes / No 20 pts
  4. Are smoke detectors and emergency lights tested/functional? Yes / No 30 pts
  5. Is the electrical panel clear (3ft clearance) and unobstructed? Yes / No 25 pts
  6. Are "Wet Floor" signs available for use during cleaning/rain? Yes / No 15 pts
  7. Are labor/safety posters and the F10 notification visible? Yes / No 10 pts
  8. Is the office evacuation plan posted in every major zone? Yes / No 20 pts
  9. Are power strips not "daisy-chained" together? Yes / No 25 pts
  10. Are window blinds functional and cords tucked for safety? Yes / No 10 pts
  11. Is the exterior of the building (entry/windows) in good repair? Yes / No 10 pts
  12. Overall Safety Rating: Rating
    • Safe/Secure 30 pts
    • Minor Concerns 15 pts
    • Hazardous 0 pts
  13. Final audit summary: Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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