Checklist template

Office Health and Safety

A ready-to-use checklist with 31 items in 5 sections, covering Ergonomics & Workstation Setup, Fire Safety & Egress, Electrical Safety & Cable Management, Indoor Environment & Housekeeping, First Aid & Regulatory Governance. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 5 Sections
  • 31 Items
  • 25 Yes / No checks
  • 5 Scored ratings
  • 275 Points

Use this template How audits work

1. Ergonomics & Workstation Setup 6 items

  1. Are employee chairs fully adjustable (seat height, backrest tilt, lumbar support)? Yes / No 9 pts
  2. Are display screens positioned at or slightly below eye level to prevent neck strain? Yes / No 8 pts
  3. Are document holders or dual-monitor setups arranged to prevent repetitive twisting? Yes / No 7 pts
  4. Is adjustable or ergonomic equipment (e.g., sit-stand desks, split keyboards) provided upon request? Yes / No 9 pts
  5. Are footrests available for shorter employees whose feet do not sit flat on the floor? Yes / No 7 pts
  6. Ergonomic Health: Rating
    • Fully Ergonomic 10 pts
    • Minor Adjustments Needed 5 pts
    • High Strain Risk 0 pts

2. Fire Safety & Egress 6 items

  1. Are all designated fire doors, exit routes, and stairwells completely free of boxes or storage? Yes / No 10 pts
  2. Are fire extinguishers fully charged, inspected, and showing current inspection tags? Yes / No 10 pts
  3. Are illuminated "EXIT" signs functional and visible from all points in the main corridors? Yes / No 9 pts
  4. Is a complete and updated list of fire wardens and evacuation maps posted on every floor? Yes / No 9 pts
  5. Are fire drills conducted at least once annually with evacuation times logged? Yes / No 10 pts
  6. Egress Compliance: Rating
    • Emergency Ready 10 pts
    • Minor Documentation Gaps 5 pts
    • Non-Compliant/Blocked 0 pts

3. Electrical Safety & Cable Management 6 items

  1. Are all walkways, under-desk areas, and corridors free of exposed, trailing cables? Yes / No 10 pts
  2. Is the permanent daisy-chaining of multi-plug power strips or extension cords prohibited? Yes / No 9 pts
  3. Are electrical server rooms, breaker panels, and utility closets clear of combustible materials? Yes / No 10 pts
  4. Are portable electrical appliances (space heaters, kettles) safety-vetted or banned? Yes / No 8 pts
  5. Are electrical wall outlets and switches intact, with zero exposed wiring or cracked plates? Yes / No 10 pts
  6. Electrical Security: Rating
    • Risk-Free 10 pts
    • Cable Clutter Observed 5 pts
    • High Fire/Tripping Hazard 0 pts

4. Indoor Environment & Housekeeping 6 items

  1. Is the office temperature maintained within a comfortable range with functional ventilation? Yes / No 8 pts
  2. Are server rooms and copy rooms ventilated separately to exhaust heat and ozone emissions? Yes / No 9 pts
  3. Are office walkways and common spaces completely free of slip, trip, and fall hazards? Yes / No 10 pts
  4. Are kitchen appliances, water coolers, and coffee stations clean and leak-free? Yes / No 7 pts
  5. Is storage on top of tall cabinets or filing units kept below the 18-inch ceiling sprinkler clearance? Yes / No 9 pts
  6. Environmental Standard: Rating
    • Immaculate & Safe 10 pts
    • Minor Housekeeping Gaps 5 pts
    • Neglected/Hazardous 0 pts

5. First Aid & Regulatory Governance 7 items

  1. Is the central first aid kit fully stocked, unexpired, and accessible to all shifts? Yes / No 10 pts
  2. Are the names and locations of certified First Aid/CPR responders clearly posted? Yes / No 9 pts
  3. Are mandatory regional workplace safety posters and labor regulations fully visible in the breakroom? Yes / No 10 pts
  4. Is there a formal, documented process for workers to report near-misses and hazards? Yes / No 10 pts
  5. Are Safety Data Sheets (SDS) readily accessible for all office cleaning chemicals? Yes / No 8 pts
  6. Regulatory Health: Rating
    • 100% Compliant 10 pts
    • Administrative Lags 5 pts
    • Critical Liability Risk 0 pts
  7. Final summary Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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