Checklist template

Fuel spill response readiness

A ready-to-use checklist with 107 items in 6 sections, covering Spill kits, Procedure, Drains and containment, Training, Reporting, Drills. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 107 Items
  • 88 Yes / No checks
  • 6 Scored ratings
  • 118 Points

Use this template How audits work

1. Spill kits 21 items

  1. Spill kits on site Number
  2. The contents list is attached to the lid or the inside of each spill kit Yes / No 1 pt
  3. The contents of each kit match its contents list Yes / No 1 pt
  4. Each kit holds absorbent pads made for hydrocarbons Yes / No 1 pt
  5. Each kit holds absorbent socks or booms long enough to ring a storm drain Yes / No 1 pt
  6. Each kit holds a drain cover or drain mat Yes / No 1 pt
  7. Each kit holds granular absorbent in an unopened or resealed bag Yes / No 1 pt
  8. Each kit holds chemical-resistant gloves in sizes that fit the employees Yes / No 1 pt
  9. Each kit holds safety goggles Yes / No 1 pt
  10. Each kit holds heavy-duty disposal bags with ties Yes / No 1 pt
  11. Each kit holds hazard tape or cones to mark off the area Yes / No 1 pt
  12. The combined absorbent capacity of the kits meets the minimum set by company policy Yes / No 1 pt
  13. Combined absorbent capacity of the kits, as stated on their labels (gallons or liters) Number
  14. Kits are sealed with a breakable tag so that use is noticed Yes / No 1 pt
  15. Kits are inspected monthly, and the check is initialed on the kit tag Yes / No 1 pt
  16. Date of the last recorded spill kit inspection Date
  17. Items used in the last spill were replaced within the time set by company policy Yes / No 1 pt
  18. Spare absorbent is stocked in the back room to refill kits Yes / No 1 pt
  19. A larger kit or drum is staged near the tank pad for delivery spills Yes / No 1 pt
  20. The diesel lanes or high-flow dispensers have their own kit Yes / No 1 pt
  21. Readiness of the spill kits Rating
    • Complete, sealed and inspected 5 pts
    • Minor items missing 3 pts
    • Kits empty, missing or unusable 1 pt

2. Procedure 19 items

  1. A written spill response procedure is posted at the cashier station Yes / No 1 pt
  2. The procedure separates a small spill handled by staff from a large spill needing outside help Yes / No 1 pt
  3. The procedure states the spill size at which the emergency fuel shut-off is pressed Yes / No 1 pt
  4. The procedure states the spill size at which the fire department is called Yes / No 1 pt
  5. The first step listed is to stop the flow of fuel and remove ignition sources Yes / No 1 pt
  6. The procedure tells employees to keep vehicles from starting or driving through the spill Yes / No 1 pt
  7. The procedure tells employees never to wash fuel away with water Yes / No 1 pt
  8. The procedure covers a spill during a tanker delivery Yes / No 1 pt
  9. The procedure covers a vehicle fuel tank leaking on the lot Yes / No 1 pt
  10. The procedure covers a dispenser knocked over by a vehicle Yes / No 1 pt
  11. The procedure covers fuel on a customer's skin, eyes or clothing Yes / No 1 pt
  12. The procedure names the spill response contractor with a 24-hour phone number Yes / No 1 pt
  13. The phone numbers on the procedure were checked and are current Yes / No 1 pt
  14. Safety data sheets for gasoline, diesel and other fuels sold are available at the site Yes / No 1 pt
  15. An eyewash bottle or eyewash station is available to customers and employees Yes / No 1 pt
  16. The procedure is available in the languages read by the employees Yes / No 1 pt
  17. The procedure was reviewed or reissued in the last 12 months Yes / No 1 pt
  18. Date of the last review of the spill response procedure Date
  19. Quality of the written procedure Rating
    • Complete, current and posted 5 pts
    • Posted but incomplete or outdated 3 pts
    • Not available at the site 1 pt

3. Drains and containment 18 items

  1. A site plan showing every storm drain and its flow direction is kept at the site Yes / No 1 pt
  2. Employees on shift could point to the storm drain nearest the dispensers Yes / No 1 pt
  3. Employees on shift could point to the storm drain nearest the tank pad Yes / No 1 pt
  4. A drain cover or absorbent boom is stored within reach of each storm drain near fueling areas Yes / No 1 pt
  5. Storm drain grates are marked "no dumping" or with the receiving water Yes / No 1 pt
  6. The forecourt slopes to an oil-water separator or a containment area where the site was built with one Yes / No 1 pt
  7. The oil-water separator was inspected within the interval set by company policy Yes / No 1 pt
  8. Date of the last oil-water separator clean-out Date
  9. The oil layer in the separator is below the level that requires pumping Yes / No 1 pt
  10. The outlet shut-off valve of the separator or containment can be closed by hand Yes / No 1 pt
  11. Employees know where the separator outlet valve is Yes / No 1 pt
  12. Positive limiting barriers (grooves or raised edges) around the fueling area are clear of dirt Yes / No 1 pt
  13. Catch basins near the islands are free of fuel sheen at the time of the visit Yes / No 1 pt
  14. No floor drain in the store or car wash connects to the forecourt without a separator, per the site plan Yes / No 1 pt
  15. The ditch, pond or stream receiving the site's runoff shows no sheen at the outfall Yes / No 1 pt
  16. Secondary containment of an aboveground tank is free of standing rainwater Yes / No 1 pt
  17. The drain valve of an aboveground tank's containment is closed and locked Yes / No 1 pt
  18. Protection of drains and waterways Rating
    • Drains known, protected and separator maintained 5 pts
    • Protection materials on site but drains not known to staff 3 pts
    • Drains unprotected 1 pt

4. Training 17 items

  1. Every employee completed spill response training before working alone Yes / No 1 pt
  2. Training records list each employee with the date trained Yes / No 1 pt
  3. Refresher training was given in the last 12 months Yes / No 1 pt
  4. Date of the last spill response refresher Date
  5. Training included opening a spill kit and handling its contents Yes / No 1 pt
  6. Training included placing a drain cover Yes / No 1 pt
  7. Overnight employees working alone received the same training Yes / No 1 pt
  8. Employees on the current schedule with no spill training on record Number
  9. The cashier asked described the correct response to a customer overfilling a tank Yes / No 1 pt
  10. The cashier asked described the correct response to a nozzle left running on the ground Yes / No 1 pt
  11. Employees know which way to approach a spill: from upwind and uphill Yes / No 1 pt
  12. Employees know not to use a phone, radio or vehicle inside the spill area Yes / No 1 pt
  13. Employees know the spill size they are allowed to clean up themselves Yes / No 1 pt
  14. Employees know to evacuate customers from the forecourt for a large spill Yes / No 1 pt
  15. Employees know that soaked absorbent stays flammable Yes / No 1 pt
  16. The shift lead knows who is in charge of the scene until the manager or fire department arrives Yes / No 1 pt
  17. Knowledge shown by the employees asked Rating
    • Confident and correct 5 pts
    • Hesitant or partly correct 3 pts
    • Did not know what to do 1 pt

5. Reporting 15 items

  1. Every spill, whatever its size, is entered in the site's spill log Yes / No 1 pt
  2. The spill log records the date, time, product, estimated volume and cause of each spill Yes / No 1 pt
  3. The spill log records whether fuel reached soil, a drain or water Yes / No 1 pt
  4. The manager knows the spill volume that must be reported to the regulator under local regulation Yes / No 1 pt
  5. The regulator's spill reporting number is posted at the cashier station Yes / No 1 pt
  6. The company's internal incident line or environmental contact is posted at the cashier station Yes / No 1 pt
  7. Spills in the last 12 months that met the reporting threshold were reported within the required time Yes / No 1 pt
  8. Photos were taken of each spill above the size set by company policy Yes / No 1 pt
  9. The customer's name and license plate were recorded for spills caused by a customer vehicle Yes / No 1 pt
  10. Spills during a delivery were reported to the carrier in writing Yes / No 1 pt
  11. Used absorbent was collected by a licensed waste contractor Yes / No 1 pt
  12. Waste manifests or pick-up receipts for spill waste are on file Yes / No 1 pt
  13. Each spill record states the corrective action taken to prevent a repeat Yes / No 1 pt
  14. Spills recorded in the last 12 months Number
  15. Spills in the last 12 months that reached a drain, soil or water Number

6. Drills 17 items

  1. A spill response drill was held in the last 12 months Yes / No 1 pt
  2. Date of the last spill response drill Date
  3. The drill used a realistic scenario such as a hose pulled off by a drive-away or an overfill during delivery Yes / No 1 pt
  4. Employees placed a drain cover or boom during the drill Yes / No 1 pt
  5. Employees pressed, or walked to and identified, the emergency fuel shut-off during the drill Yes / No 1 pt
  6. The time from the alert to the drain being protected was measured Yes / No 1 pt
  7. Time from alert to drain protected in the last drill (minutes) Number
  8. Employees from every shift, including nights, took part in a drill in the last 12 months Yes / No 1 pt
  9. The names of the participants are recorded Yes / No 1 pt
  10. Weaknesses found in the drill are written down Yes / No 1 pt
  11. Each weakness found has a corrective action with a completion date Yes / No 1 pt
  12. The emergency contact numbers were called or verified as part of the drill Yes / No 1 pt
  13. A short drill was run during this visit Yes / No 1 pt
  14. Result of the drill run or reviewed during this visit Rating
    • Fast and correct response 5 pts
    • Correct but slow or needing prompts 3 pts
    • Response incorrect or no drill held 1 pt
  15. Name of the site manager Short text
  16. Overall readiness to respond to a fuel spill Rating
    • Kits complete, procedure posted, staff trained and drilled 5 pts
    • Kits and procedure in place, training or drills overdue 3 pts
    • Kits or procedure missing, or staff unprepared 1 pt
  17. Gaps found and corrective actions Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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