Checklist template

Tagging and sensor compliance for fashion retailers

A ready-to-use checklist with 116 items in 6 sections, covering Tagging standards, High-risk items, Detachers, Alarm response, Testing, Audits. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 116 Items
  • 96 Yes / No checks
  • 6 Scored ratings
  • 126 Points

Use this template How audits work

1. Tagging standards 22 items

  1. The tagging standard for the current season lists a tag type and a tag position for each apparel category Yes / No 1 pt
  2. The tagging standard is posted at the processing table in the stockroom Yes / No 1 pt
  3. Tops are tagged through the side seam at the position the standard shows Yes / No 1 pt
  4. Pants, skirts and shorts are tagged through the waistband seam or the outseam, as the standard shows Yes / No 1 pt
  5. Dresses and jumpsuits are tagged through a seam, never through the face of the fabric Yes / No 1 pt
  6. Silk, lace and fine knits are tagged through the seam allowance so the pin leaves no visible hole Yes / No 1 pt
  7. Leather and suede garments carry a lanyard tag through a buttonhole, belt loop or zipper pull instead of a pin Yes / No 1 pt
  8. Display shoes carry a tag through an eyelet, a buckle or the strap Yes / No 1 pt
  9. Handbags carry a lanyard tag through a fixed ring or the handle base, not a detachable strap Yes / No 1 pt
  10. Swimwear and lingerie are tagged through a strap or side seam, away from the hygiene liner Yes / No 1 pt
  11. No tag pins two layers together in a way that closes a sleeve, a leg or a pocket Yes / No 1 pt
  12. The body of the tag sits on the outside of the garment, where the cashier sees it Yes / No 1 pt
  13. The price ticket barcode can be scanned without moving the tag Yes / No 1 pt
  14. Each piece of a two-piece set sold on one hanger carries its own tag Yes / No 1 pt
  15. A firm pull on 5 tags sampled did not separate the pin from the tag Yes / No 1 pt
  16. Each delivery is tagged at the processing table before it goes to the sales floor Yes / No 1 pt
  17. Transfers received from other stores are checked for tags before they go out Yes / No 1 pt
  18. Garments returned by customers are tagged again before they go back to the floor Yes / No 1 pt
  19. The stock of each tag type on hand covers the next scheduled delivery Yes / No 1 pt
  20. Garments checked on the sales floor against the tagging standard Number
  21. Garments checked that were untagged or tagged out of position Number
  22. Tagging to the standard in the garments checked Rating
    • Every garment tagged to the standard 5 pts
    • A few exceptions 3 pts
    • Many garments untagged or mis-tagged 1 pt

2. High-risk items 20 items

  1. The store has the current list of high-risk styles issued by loss prevention (premium denim, leather, outerwear, cashmere, designer handbags) Yes / No 1 pt
  2. The high-risk list was updated after the latest seasonal delivery Yes / No 1 pt
  3. Styles on the high-risk list carry the second tag or ink tag that the standard requires Yes / No 1 pt
  4. Leather jackets and coats above the value set by company policy are secured to the fixture by an alarmed cable Yes / No 1 pt
  5. One alarmed cable tested during the visit sounded when unplugged Yes / No 1 pt
  6. Handbags above the value set by company policy are tethered, in a locked case or behind the cash wrap Yes / No 1 pt
  7. Sunglasses carry an optical tag on the temple arm or sit on a locking display Yes / No 1 pt
  8. Wallets and small leather goods carry a tag or label that cannot be slipped off Yes / No 1 pt
  9. Fashion jewelry cards carry an adhesive security label on the back of the card Yes / No 1 pt
  10. Premium denim folded on tables is tagged at the waistband so the tag shows in the stack Yes / No 1 pt
  11. High-risk styles worn by mannequins are tagged Yes / No 1 pt
  12. No style from the high-risk list is displayed on the fixtures nearest the entrance Yes / No 1 pt
  13. Fixtures carrying high-risk styles can be seen from the cash wrap or from a staffed zone Yes / No 1 pt
  14. Hangers on high-risk racks alternate direction to slow a grab-and-run Yes / No 1 pt
  15. The number of units of each high-risk style on the floor does not exceed the display quantity set by company policy Yes / No 1 pt
  16. Back stock of high-risk styles is kept in a locked cage or locked stockroom section Yes / No 1 pt
  17. Keys to cables and locked cases are held by the manager on duty or an employee named on the key list Yes / No 1 pt
  18. High-risk units checked during the visit Number
  19. High-risk units found without the required protection Number
  20. Protection of high-risk styles Rating
    • Every style protected to the standard 5 pts
    • Some styles under-protected 3 pts
    • High-risk styles untagged or by the entrance 1 pt

3. Detachers 17 items

  1. Detachers in the store Number
  2. The number of detachers in the store matches the detacher inventory record Yes / No 1 pt
  3. Each detacher at the cash wrap is bolted or tethered to the counter Yes / No 1 pt
  4. Handheld detachers and hook keys are locked away when not in use Yes / No 1 pt
  5. No detacher is kept in the fitting room area or on the sales floor Yes / No 1 pt
  6. The stockroom detacher is locked up at closing Yes / No 1 pt
  7. Each cash wrap position has the release for the lanyard and optical tags used on handbags, leather and sunglasses, not only for pin tags Yes / No 1 pt
  8. Detachers are counted at opening and at closing, and each count is recorded Yes / No 1 pt
  9. Date of the last recorded detacher count Date
  10. Cashiers hold silk, lace and fine knits flat on the detacher so the pin comes out without pulling a thread Yes / No 1 pt
  11. Cashiers detach a tag only after the garment has been scanned Yes / No 1 pt
  12. Cashiers unfold folded garments, check coat linings and open shoe boxes for a second tag before bagging Yes / No 1 pt
  13. Ink tags are removed with the detacher intended for them, not forced Yes / No 1 pt
  14. Removed tags drop into a closed bin at the register, out of customers' reach Yes / No 1 pt
  15. Removed pins are collected in a separate closed container Yes / No 1 pt
  16. Employees do not remove a tag on the sales floor or in a fitting room at a customer's request Yes / No 1 pt
  17. Control of detachers Rating
    • All secured and counted daily 5 pts
    • Secured but not counted 3 pts
    • Loose or unaccounted detachers 1 pt

4. Alarm response 18 items

  1. During sale events and peak hours, an employee is posted at the entrance to answer pedestal alarms Yes / No 1 pt
  2. On each alarm observed, an employee reached the door before the customer had left Yes / No 1 pt
  3. Alarms observed during the visit Number
  4. Alarms observed that were not answered Number
  5. When a customer wearing a garment just bought sets off the pedestals, the employee checks that garment's tag positions (side seam, hem, waistband) first Yes / No 1 pt
  6. The garment carrying the missed tag is matched to a line on the receipt before the tag is removed Yes / No 1 pt
  7. A missed tag is traced to the cashier who rang the sale, for coaching Yes / No 1 pt
  8. The employee does not block the doorway or take hold of the customer's bag Yes / No 1 pt
  9. Employees do not follow a person past the lease line or storefront Yes / No 1 pt
  10. A tag on a garment bought elsewhere is removed only with proof of purchase Yes / No 1 pt
  11. Employees' own bags or coats that set off the pedestals are checked by the manager on duty Yes / No 1 pt
  12. After a grab-and-run, employees call the manager with a description and the direction taken Yes / No 1 pt
  13. The styles and quantities taken in a grab-and-run are written down within the hour Yes / No 1 pt
  14. The alarm log records the garment category that carried each missed tag Yes / No 1 pt
  15. Repeated missed tags on one category in the log were raised with the cashiers or the processing team Yes / No 1 pt
  16. With the store music playing, the pedestal alarm was heard at the cash wrap Yes / No 1 pt
  17. An employee asked could name where to look for a missed tag on a coat, a pair of jeans and a handbag Yes / No 1 pt
  18. Response to pedestal alarms Rating
    • Answered at once and the missed tag found 5 pts
    • Answered late or tag not traced 3 pts
    • Alarms ignored 1 pt

5. Testing 18 items

  1. The pedestals were tested again after the latest floor set moved the front tables and mannequins Yes / No 1 pt
  2. The opening test is signed off for each of the last 7 days Yes / No 1 pt
  3. A test tag of each tag type in use is kept at the cash wrap Yes / No 1 pt
  4. A tagged garment from stock carried through each door during the visit set off the pedestals Yes / No 1 pt
  5. A tagged garment inside a shopping bag set off the pedestals Yes / No 1 pt
  6. A tagged shoe carried at ankle height set off the pedestals Yes / No 1 pt
  7. A tagged handbag carried on the shoulder set off the pedestals Yes / No 1 pt
  8. A tag carried through the midpoint between the pedestals was detected Yes / No 1 pt
  9. Where pedestals have foil-lined bag detection, it was tested with the supplier's test card Yes / No 1 pt
  10. A garment carrying an ink tag, carried through each door, set off the pedestals Yes / No 1 pt
  11. Tagged merchandise on the front tables and mannequins does not set off the pedestals Yes / No 1 pt
  12. The label deactivator at each register deactivated the label on a fashion jewelry card or a sock pack Yes / No 1 pt
  13. Alarm events counted by the system in the last 7 days Number
  14. A failed pedestal or deactivator has an open service request with the supplier Yes / No 1 pt
  15. Date of the last service visit by the system supplier Date
  16. Tags in the re-use bin with a weak lock or a cracked shell are discarded Yes / No 1 pt
  17. Ink tags in stock show no leaking or broken vials Yes / No 1 pt
  18. Results of the system test during the visit Rating
    • Detected in every test 5 pts
    • Missed in one position or one door 3 pts
    • System off or failing 1 pt

6. Audits 21 items

  1. A manager audits tagging each week on a sample of units from every category Yes / No 1 pt
  2. Each audit records the number of units checked and the number found untagged Yes / No 1 pt
  3. Tagging compliance in the store's last audit (%) Number
  4. Date of the store's last tagging audit Date
  5. The audit sample includes garments on mannequins and in the windows Yes / No 1 pt
  6. The audit sample includes the clearance racks Yes / No 1 pt
  7. The audit sample includes back stock in the stockroom Yes / No 1 pt
  8. One audit each month is done on a delivery day, at the processing table Yes / No 1 pt
  9. Untagged units found in the last audit were tagged before the audit was closed Yes / No 1 pt
  10. Each category below the compliance target has a named owner and a re-check date Yes / No 1 pt
  11. The district manager or loss prevention audited tagging on the schedule set by company policy Yes / No 1 pt
  12. The results of the last district audit are posted in the back office Yes / No 1 pt
  13. Defeated tags found on the floor and in the fitting rooms are counted and reported each week Yes / No 1 pt
  14. Tag stock is counted on the schedule set by company policy Yes / No 1 pt
  15. Employees who process deliveries have a training record on the tagging standard Yes / No 1 pt
  16. New cashiers are trained on detaching before they work a register alone Yes / No 1 pt
  17. Shrink results by category were used to update which styles are tagged Yes / No 1 pt
  18. Corrective actions from the previous audit have been completed Yes / No 1 pt
  19. Name of the manager on duty Short text
  20. Overall tagging and sensor compliance Rating
    • Merchandise tagged to the standard and system detecting at every door 5 pts
    • Tagging gaps or one door failing 3 pts
    • Widespread untagged stock or system off 1 pt
  21. Corrective actions required Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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