Checklist template

Med Spa

A ready-to-use checklist with 88 items in 8 sections, covering Reception & HIPAA, Clinical Treatment Room, Injectables & Cold Chain, Laser & Device Safety, Sterilization & Hygiene, Consultation & Service and more. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 8 Sections
  • 88 Items
  • 72 Yes / No checks
  • 8 Scored ratings
  • 1125 Points

Use this template How audits work

1. Reception & HIPAA 11 items

  1. Was the guest greeted by name within 30 seconds? Yes / No 10 pts
  2. Are all computer screens angled away from guest view? Yes / No 20 pts
  3. Is the "Notice of Privacy Practices" clearly visible? Yes / No 15 pts
  4. Did the host offer a beverage (water/tea) upon arrival? Yes / No 10 pts
  5. Are consent forms presented on a clean, digital tablet or clipboard? Yes / No 5 pts
  6. Is the retail area fully stocked, faced, and dust-free? Yes / No 5 pts
  7. Are phone conversations regarding treatments kept private? Yes / No 15 pts
  8. Is the lobby music at a soothing, conversational level? Yes / No 5 pts
  9. Are staff uniforms clean, branded, and professional? Yes / No 10 pts
  10. General "Med-Spa" ambiance: Rating
    • Serene/Clinical 10 pts
    • Too Busy/Loud 5 pts
    • Unprofessional 0 pts
  11. Name of the Front Desk Coordinator: Short text

2. Clinical Treatment Room 11 items

  1. Is the treatment table paper or linen fresh for each guest? Yes / No 15 pts
  2. Are all surfaces wiped with medical-grade disinfectant? Yes / No 25 pts
  3. Is the room temp between 68°F–74°F (20°C–23°C)? Yes / No 10 pts
  4. Are sharps containers less than 75% full and secure? Yes / No 20 pts
  5. Is the "Biohazard" waste bin lid closed and functional? Yes / No 20 pts
  6. Are gloves stored in wall-mounted racks by size? Yes / No 10 pts
  7. Is the sink area dry and stocked with antiseptic soap? Yes / No 15 pts
  8. Are magnifying lamps and lasers wiped and dust-free? Yes / No 10 pts
  9. Is the floor free of debris, hair, or spilled products? Yes / No 10 pts
  10. Visual cleanliness of the treatment room: Rating
    • Sterile Appearance 15 pts
    • Minor Clutter 5 pts
    • Unsanitary 0 pts
  11. Current Treatment Room Temp (°F or °C): Number

3. Injectables & Cold Chain 11 items

  1. Is the Botox/Filler fridge between 36°F–46°F (2°C–8°C)? Yes / No 25 pts
  2. Are temperature logs recorded twice daily (AM/PM)? Yes / No 20 pts
  3. Are multi-dose vials (e.g., Bacteriostatic Water) dated? Yes / No 15 pts
  4. Are there no food or beverages in the medication fridge? Yes / No 25 pts
  5. Are medications expiring within 30 days removed? Yes / No 20 pts
  6. Is a "Do Not Unplug" sign present on the fridge outlet? Yes / No 10 pts
  7. Are injectable boxes organized by "FIFO" (First In, First Out)? Yes / No 10 pts
  8. Is the Crash Kit (Hyaluronidase/Epi) in date and accessible? Yes / No 25 pts
  9. Are all needles and syringes in original sterile packaging? Yes / No 15 pts
  10. Organization of the injectable cabinet: Rating
    • Highly Organized 10 pts
    • Slightly Cluttered 5 pts
    • Disorganized 0 pts
  11. Current Vaccine/Botox Fridge Temp (°F or °C): Number

4. Laser & Device Safety 11 items

  1. Are laser safety goggles available for both tech and guest? Yes / No 25 pts
  2. Is the "Laser in Use" warning light functional? Yes / No 20 pts
  3. Are device filters cleaned/changed per the service log? Yes / No 15 pts
  4. Is the ultrasound gel stored in a clean, dated dispenser? Yes / No 10 pts
  5. Are keys for Class IV lasers removed when not in use? Yes / No 20 pts
  6. Is the device cooling system (Chiller) at the correct temp? Yes / No 15 pts
  7. Are emergency stop buttons on devices unobstructed? Yes / No 20 pts
  8. Is the foot pedal guard present and functional? Yes / No 10 pts
  9. Are device handpieces inspected for cracks or damage? Yes / No 15 pts
  10. Visual status of laser safety equipment: Rating
    • All Present/Clean 15 pts
    • Goggles Scratched 5 pts
    • Missing Equipment 0 pts
  11. Serial number of the primary device audited: Short text

5. Sterilization & Hygiene 11 items

  1. Is the autoclave/sterilizer log current and indicating "Pass"? Yes / No 25 pts
  2. Are sterile pouches dated and the tape color-changed? Yes / No 20 pts
  3. Are "Clean" and "Dirty" areas clearly separated? Yes / No 25 pts
  4. Are single-use items (swabs/spatulas) discarded after use? Yes / No 20 pts
  5. Are technicians washing hands in front of the guest? Yes / No 20 pts
  6. Is the "Barbicide" or disinfectant jar clean and clear? Yes / No 15 pts
  7. Are staff wearing appropriate PPE (masks/shields/gloves)? Yes / No 20 pts
  8. Are counters wiped with 70% IPA between every guest? Yes / No 10 pts
  9. Is the reprocessing sink free of standing water? Yes / No 10 pts
  10. Cleanliness of tools/implements: Rating
    • Sterile/Packaged 15 pts
    • Sanitized/Loose 10 pts
    • Soiled 0 pts
  11. Date of last spore test for the autoclave: Short text

6. Consultation & Service 11 items

  1. Did the provider discuss risks/benefits before starting? Yes / No 20 pts
  2. Was a "Before" photo taken in standardized lighting? Yes / No 10 pts
  3. Was the guest's privacy maintained during the change/prep? Yes / No 20 pts
  4. Was a quality check on comfort performed during treatment? Yes / No 10 pts
  5. Did the provider offer post-care instructions (verbal/print)? Yes / No 15 pts
  6. Was a follow-up appointment scheduled or offered? Yes / No 10 pts
  7. Did service start and end within 5 mins of the schedule? Yes / No 10 pts
  8. Was a glass of water offered post-treatment? Yes / No 5 pts
  9. Did the provider use the "2-Identifier" check for the guest? Yes / No 15 pts
  10. Provider's product knowledge: Rating
    • Expert/Clinical 10 pts
    • Adequate 5 pts
    • Poor 0 pts
  11. Name of the Provider/Technician: Short text

7. Restrooms & Locker Area 11 items

  1. Are restrooms cleaned and logged every hour? Yes / No 15 pts
  2. Are soap and paper towel dispensers full? Yes / No 15 pts
  3. Is the floor dry and free of hair or footprints? Yes / No 10 pts
  4. Are toilets flushing correctly with no leaks? Yes / No 10 pts
  5. Is the locker area stocked with clean robes/slippers? Yes / No 10 pts
  6. Are used linen bins less than 50% full? Yes / No 10 pts
  7. Is the mirror clean and the sink free of spots? Yes / No 5 pts
  8. Is the vanity area stocked with cotton and combs? Yes / No 5 pts
  9. Is the lighting bright and all bulbs operational? Yes / No 10 pts
  10. Restroom air quality and scent: Rating
    • Fresh/Neutral 5 pts
    • Minor Odor 2 pts
    • Offensive Odor 0 pts
  11. Notes on locker room or restroom maintenance: Comments

8. Facility & Safety 11 items

  1. Are all fire extinguishers charged and tagged? Yes / No 20 pts
  2. Are fire exits clear and illuminated? Yes / No 20 pts
  3. Is the First Aid kit accessible and fully stocked? Yes / No 10 pts
  4. Are "Wet Floor" signs used when needed? Yes / No 15 pts
  5. Are all electrical panels unobstructed? Yes / No 15 pts
  6. Is the "SDS" binder (Safety Data Sheets) accessible? Yes / No 15 pts
  7. Is the exterior signage illuminated and accurate? Yes / No 10 pts
  8. Is the dumpster area secure and lids closed? Yes / No 10 pts
  9. Is the "Employee Rights" poster visible in the breakroom? Yes / No 5 pts
  10. Overall safety readiness score: Rating
    • High Compliance 10 pts
    • Minor Violations 5 pts
    • Critical Risk 0 pts
  11. Final audit summary and corrective actions: Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

Categories

Related templates

← All templates

Brand standards

At every site, every time

Start Free Contact us