Checklist template

Group fitness studio operations

A ready-to-use checklist with 119 items in 6 sections, covering Schedule adherence, Instructor standards, Equipment, Sound system, Cleanliness, Attendance. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 119 Items
  • 101 Yes / No checks
  • 6 Scored ratings
  • 131 Points

Use this template How audits work

1. Schedule adherence 19 items

  1. Name and time of the class observed Short text
  2. The schedule posted at the studio door matches the schedule in the member app Yes / No 1 pt
  3. The class observed started within 2 minutes of its scheduled time Yes / No 1 pt
  4. The class observed ended at its scheduled time Yes / No 1 pt
  5. The format taught matched the format on the schedule Yes / No 1 pt
  6. The instructor who taught is the one listed, or the substitution was shown in the app before class Yes / No 1 pt
  7. The studio was unlocked and lit 10 minutes before the class Yes / No 1 pt
  8. At least 10 minutes separate consecutive classes for changeover Yes / No 1 pt
  9. Members booked in classes cancelled in the last 30 days were notified before the class time Yes / No 1 pt
  10. Classes cancelled in the last 30 days Number
  11. Classes taught by a substitute in the last 30 days Number
  12. A substitute list with phone numbers is held by the group fitness manager Yes / No 1 pt
  13. Instructor absence requests are logged with the notice required by company policy Yes / No 1 pt
  14. The schedule shows the duration of each class Yes / No 1 pt
  15. The schedule shows the intensity or level of each class Yes / No 1 pt
  16. Open studio hours are posted at the door Yes / No 1 pt
  17. The schedule for the next holiday is posted or in the app Yes / No 1 pt
  18. No unscheduled activity occupied the studio at a class time during the visit Yes / No 1 pt
  19. Reliability of the class schedule Rating
    • Classes run as published 5 pts
    • Occasional late starts or substitutions 3 pts
    • Frequent cancellations or changes 1 pt

2. Instructor standards 21 items

  1. The instructor arrived at least 10 minutes before the class Yes / No 1 pt
  2. The instructor greeted participants as they came in Yes / No 1 pt
  3. The instructor stated their name and the class format at the start Yes / No 1 pt
  4. The instructor asked whether anyone was new to the class Yes / No 1 pt
  5. The instructor asked about injuries or limitations Yes / No 1 pt
  6. The class began with a warm-up Yes / No 1 pt
  7. The instructor showed an easier option for at least 2 exercises Yes / No 1 pt
  8. The instructor showed a harder option for at least 2 exercises Yes / No 1 pt
  9. Moves were cued before each transition Yes / No 1 pt
  10. The instructor left the stage at least once to correct form Yes / No 1 pt
  11. The instructor wore the headset microphone throughout Yes / No 1 pt
  12. The instructor wears the attire required by company policy Yes / No 1 pt
  13. Participants were reminded to drink water Yes / No 1 pt
  14. The class ended with a cool-down or stretch Yes / No 1 pt
  15. The instructor announced the next class or thanked participants at the end Yes / No 1 pt
  16. A current group fitness certification is on file for the instructor Yes / No 1 pt
  17. The instructor holds the current license for the branded program taught, where the class is a licensed format Yes / No 1 pt
  18. The instructor's CPR and defibrillator certification is current Yes / No 1 pt
  19. Earliest expiry date among the instructor's certifications on file Date
  20. An evaluation of the instructor by the group fitness manager in the last 6 months is on file Yes / No 1 pt
  21. Delivery of the class observed Rating
    • Options shown, moves cued and form corrected 5 pts
    • Moves cued but no options or corrections 3 pts
    • Participants lost or unsafe form left uncorrected 1 pt

3. Equipment 22 items

  1. Class capacity posted at the studio door Number
  2. Complete sets of the main equipment for the class observed (mats, steps, bars or cycles) Number
  3. Every participant in the class observed had a complete set of equipment Yes / No 1 pt
  4. Mats have no tears and do not shed foam Yes / No 1 pt
  5. Step platforms have no cracks Yes / No 1 pt
  6. Step platforms have all their rubber feet Yes / No 1 pt
  7. Risers lock under the step platforms Yes / No 1 pt
  8. Clips of the studio barbell sets hold the plates on the bar Yes / No 1 pt
  9. Light dumbbells are stored in pairs by weight Yes / No 1 pt
  10. Resistance tubes show no nicks or cracks Yes / No 1 pt
  11. Stability balls are firm to the size marked on them Yes / No 1 pt
  12. Yoga blocks and straps are stocked on their shelf Yes / No 1 pt
  13. Seats and handlebars of the indoor cycles lock at the height set Yes / No 1 pt
  14. Pedal cages and straps of the indoor cycles are intact Yes / No 1 pt
  15. The emergency brake stopped the flywheel on 3 indoor cycles tested Yes / No 1 pt
  16. Equipment is stored on racks or shelves clear of the exit and the mirrors Yes / No 1 pt
  17. Participants returned equipment to its storage after the class observed Yes / No 1 pt
  18. Damaged equipment is tagged and removed from the studio Yes / No 1 pt
  19. The studio floor has no lifted boards or loose tiles Yes / No 1 pt
  20. The ballet barre is firmly fixed to the wall Yes / No 1 pt
  21. Studio fans are working Yes / No 1 pt
  22. Condition of studio equipment Rating
    • Complete and in good repair 5 pts
    • Worn or a few pieces short 3 pts
    • Damaged or too few for the class 1 pt

4. Sound system 20 items

  1. The amplifier powers on with no hum or crackle Yes / No 1 pt
  2. Every speaker in the studio produces sound Yes / No 1 pt
  3. The headset microphone worked through the class with no dropouts Yes / No 1 pt
  4. A spare microphone or headset is available in the studio Yes / No 1 pt
  5. Charged spare batteries for the microphone pack are in the studio Yes / No 1 pt
  6. Each instructor uses a personal windscreen or a fresh one from the supply Yes / No 1 pt
  7. The microphone belt is wiped between instructors Yes / No 1 pt
  8. The instructor's voice was clear over the music at the back of the room Yes / No 1 pt
  9. Sound level at the center of the room at the loudest point of the class (dB) Number
  10. The sound level stayed under the limit set by company policy Yes / No 1 pt
  11. The maximum volume setting is marked on the amplifier or held by a limiter Yes / No 1 pt
  12. The music connection (Bluetooth or cable) worked at the first attempt Yes / No 1 pt
  13. A spare audio cable is kept at the stereo Yes / No 1 pt
  14. Music used in classes comes from a source licensed for group fitness, per company policy Yes / No 1 pt
  15. Operating instructions are posted at the stereo Yes / No 1 pt
  16. The studio door stays closed during class to keep sound out of adjacent areas Yes / No 1 pt
  17. The stereo cabinet is locked outside class times Yes / No 1 pt
  18. No sound system fault in the log has been open for more than 7 days Yes / No 1 pt
  19. Studio lighting controls work at each setting Yes / No 1 pt
  20. Sound quality during the class Rating
    • Clear voice and balanced music 5 pts
    • Audible but uneven or distorted 3 pts
    • Instructor hard to hear or system failing 1 pt

5. Cleanliness 19 items

  1. The studio floor was free of dust and hair before the class Yes / No 1 pt
  2. Sweat was wiped from the floor before the next class came in Yes / No 1 pt
  3. The floor damp-mopping log is signed for yesterday Yes / No 1 pt
  4. Studio mirrors are free of handprints Yes / No 1 pt
  5. Wipes or spray and towels are stocked inside the studio Yes / No 1 pt
  6. Participants wiped mats and equipment after the class observed Yes / No 1 pt
  7. The floor under the indoor cycles is free of sweat pooling Yes / No 1 pt
  8. Indoor cycle frames are wiped with no salt deposits Yes / No 1 pt
  9. Handles of shared bars and dumbbells are free of residue Yes / No 1 pt
  10. Storage shelves are free of dust Yes / No 1 pt
  11. The studio trash bin is less than three-quarters full Yes / No 1 pt
  12. The instructor platform is clear of clutter Yes / No 1 pt
  13. Cubbies for personal belongings were empty after the class Yes / No 1 pt
  14. Items left behind were taken to lost and found after the class Yes / No 1 pt
  15. Studio temperature at the start of the class (°F or °C) Number
  16. The studio temperature is within the range set by company policy for the class format Yes / No 1 pt
  17. Ventilation was running during the class Yes / No 1 pt
  18. No stale odor was noticeable on entering the studio Yes / No 1 pt
  19. Cleanliness of the studio Rating
    • Clean before and after class 5 pts
    • Clean with lapses between classes 3 pts
    • Dirty floor or equipment 1 pt

6. Attendance 18 items

  1. Participants in the class observed Number
  2. Average attendance per class over the last 30 days Number
  3. Participants were checked in for the class by app, scan or head count Yes / No 1 pt
  4. The inspector's head count matches the attendance recorded by the instructor Yes / No 1 pt
  5. The class observed did not exceed the posted capacity Yes / No 1 pt
  6. Attendance is recorded in the system for every class of the last 7 days Yes / No 1 pt
  7. Only members and registered guests took part in the class observed Yes / No 1 pt
  8. Waitlisted members are moved into freed spots at the time set by company policy Yes / No 1 pt
  9. No-shows are recorded in the booking system Yes / No 1 pt
  10. The late-cancel policy shown in the app is applied as written Yes / No 1 pt
  11. The rule on late arrivals is posted at the studio door Yes / No 1 pt
  12. Classes under the minimum attendance for 4 weeks in a row have been reviewed by the group fitness manager Yes / No 1 pt
  13. The group fitness manager reviewed last month's attendance report Yes / No 1 pt
  14. Member feedback on classes from the last 30 days is on file Yes / No 1 pt
  15. Instructor sign-in records match the classes scheduled in the last pay period Yes / No 1 pt
  16. Name of the group fitness manager Short text
  17. Overall rating of group fitness operations Rating
    • Standards met in every section 5 pts
    • Lapses in one or two sections 3 pts
    • Lapses in most sections 1 pt
  18. Corrective actions required Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

Categories

Related templates

← All templates

Brand standards

At every site, every time

Start Free Contact us