Checklist template

Cooler and beer cave operations for convenience stores

A ready-to-use checklist with 110 items in 6 sections, covering Temperatures, Stocking and rotation, Facing, Doors and lighting, Back stock, Cleanliness. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 110 Items
  • 92 Yes / No checks
  • 6 Scored ratings
  • 122 Points

Use this template How audits work

1. Temperatures 21 items

  1. Walk-in cooler air temperature (°F or °C) Number
  2. Beer cave air temperature (°F or °C) Number
  3. Product temperature of one dairy item taken from a door shelf (°F or °C) Number
  4. The walk-in cooler holds 41°F (5°C) or below Yes / No 1 pt
  5. The beer cave is within the temperature range set by company policy Yes / No 1 pt
  6. A working thermometer hangs inside the walk-in cooler away from the door and the fan Yes / No 1 pt
  7. A working thermometer hangs inside the beer cave Yes / No 1 pt
  8. The exterior digital display agrees with the inside thermometer, or the difference is reported for service Yes / No 1 pt
  9. Cooler temperatures are logged at the frequency set by company policy Yes / No 1 pt
  10. The log for the last 7 days has no missing shifts Yes / No 1 pt
  11. Each out-of-range reading in the log has a corrective action written beside it Yes / No 1 pt
  12. The temperature alarm, where fitted, is switched on Yes / No 1 pt
  13. Employees asked know who to call when the cooler alarm sounds Yes / No 1 pt
  14. Evaporator coils show no ice buildup Yes / No 1 pt
  15. Evaporator fans are all turning Yes / No 1 pt
  16. No water is dripping from the evaporator onto product Yes / No 1 pt
  17. Dairy and other perishables are shelved in the coldest zone, away from the door Yes / No 1 pt
  18. Product is stacked clear of the evaporator so air can circulate Yes / No 1 pt
  19. The cooler door is not propped open during stocking Yes / No 1 pt
  20. Date of the last refrigeration service visit Date
  21. Temperature control of the cold vault Rating
    • In range with complete logs 5 pts
    • In range, logs incomplete 3 pts
    • Out of range 1 pt

2. Stocking and rotation 18 items

  1. Lanes are stocked from the rear of the walk-in so older product moves to the front Yes / No 1 pt
  2. A check of 10 dairy items found none past its date Yes / No 1 pt
  3. A check of 10 juice, tea and refrigerated coffee items found none past its date Yes / No 1 pt
  4. Beer is rotated by its packaged-on or best-by date on a check of 5 brands Yes / No 1 pt
  5. Short-dated product is pulled forward or marked down per company policy Yes / No 1 pt
  6. Out-of-date product pulled from the cooler is recorded on the write-off sheet Yes / No 1 pt
  7. The stocking schedule posted for the cooler sets a fill time before each peak period Yes / No 1 pt
  8. Each lane holds the product named on its shelf tag Yes / No 1 pt
  9. Every beverage on the store's top-seller list is in stock Yes / No 1 pt
  10. Glide tracks or gravity-feed shelves slide product forward without sticking Yes / No 1 pt
  11. Dividers are in place so lanes do not mix products Yes / No 1 pt
  12. Heavy items such as gallon jugs and 12-packs are on the lower shelves Yes / No 1 pt
  13. No multi-pack in the cooler has been broken to sell singles, unless company policy permits it Yes / No 1 pt
  14. Newly delivered product is placed behind the stock already in the lane Yes / No 1 pt
  15. Stocking carts and empty crates are removed from the walk-in after stocking Yes / No 1 pt
  16. Empty lanes counted across all cooler doors Number
  17. Out-of-date items found in the cooler during the visit Number
  18. Rotation in the cooler Rating
    • Oldest in front in every lane checked 5 pts
    • A few lanes out of order 3 pts
    • Not rotated 1 pt

3. Facing 19 items

  1. Every bottle and can in the front row is turned label forward Yes / No 1 pt
  2. The front row of each lane is pulled to the front edge of the shelf Yes / No 1 pt
  3. Facing the cooler doors is a named task on the shift task list Yes / No 1 pt
  4. The shift task list shows the cooler doors faced on each of the last 3 shifts Yes / No 1 pt
  5. Employees asked could say at what times the cooler is faced on their shift Yes / No 1 pt
  6. Lanes are filled behind the front row, not faced with a single row in front of an empty lane Yes / No 1 pt
  7. Bottles and cans that fell over inside a lane have been stood upright Yes / No 1 pt
  8. Multi-packs are stacked square with the brand panel toward the door Yes / No 1 pt
  9. Milk jugs are faced with their handles turned the same way Yes / No 1 pt
  10. Items left in the wrong door by customers have been returned to their own lane Yes / No 1 pt
  11. Doors stocked by a vendor were checked for facing by a store employee after the vendor left Yes / No 1 pt
  12. Beer cave floor stacks are squared with labels facing the door Yes / No 1 pt
  13. Each beer cave stack has a price sign visible from the entrance Yes / No 1 pt
  14. Beer cave shelves are faced to the front edge Yes / No 1 pt
  15. Cases cut open for sale in the beer cave have clean edges, with no torn cardboard hiding the product Yes / No 1 pt
  16. Loose cans from broken packs have been removed from the beer cave shelves Yes / No 1 pt
  17. Cooler doors checked for facing during the visit Number
  18. Cooler doors found with front rows not pulled forward Number
  19. Facing of the cooler doors at the time of the visit Rating
    • Every door faced to the front edge 5 pts
    • A few doors with gaps or turned labels 3 pts
    • Most doors not faced 1 pt

4. Doors and lighting 18 items

  1. Every cooler door closes fully on its own Yes / No 1 pt
  2. Door gaskets are intact with no tears or gaps Yes / No 1 pt
  3. Door gaskets are free of mold Yes / No 1 pt
  4. Door glass is clear with no condensation or fogging Yes / No 1 pt
  5. Anti-sweat door heaters are working Yes / No 1 pt
  6. Door handles are firmly attached Yes / No 1 pt
  7. LED strips or tubes are lit in every door Yes / No 1 pt
  8. Light covers or shields are in place over the lamps Yes / No 1 pt
  9. Door glass carries only approved decals Yes / No 1 pt
  10. Category or brand headers above the doors are current Yes / No 1 pt
  11. The beer cave entrance door or strip curtain is intact Yes / No 1 pt
  12. The beer cave door closes fully without being pushed Yes / No 1 pt
  13. Beer cave lighting is all working, with no dark corners Yes / No 1 pt
  14. The inside release on the walk-in door opens the door from within Yes / No 1 pt
  15. A sign showing the hours of alcohol sale is posted at the beer cave where local regulation limits hours Yes / No 1 pt
  16. The beer cave or beer doors can be locked outside permitted hours where local regulation requires it Yes / No 1 pt
  17. Cooler doors with a damaged gasket or a door that does not close Number
  18. Condition of the cooler doors Rating
    • All sealing, clear and lit 5 pts
    • One or two faults 3 pts
    • Several doors with faults 1 pt

5. Back stock 17 items

  1. Cases in the walk-in are stored on shelving or dunnage racks at least 6 in (15 cm) off the floor Yes / No 1 pt
  2. Back stock is grouped by category in the same order as the doors Yes / No 1 pt
  3. Each case of back stock has its date visible or is marked with the date received Yes / No 1 pt
  4. Older cases are stacked on top of or in front of newer cases Yes / No 1 pt
  5. Back stock of the top-selling items covers the days until the next delivery Yes / No 1 pt
  6. Overstock of slow sellers is written on the order notes so the next order is reduced Yes / No 1 pt
  7. Stack heights are low enough to reach without climbing on shelves or crates Yes / No 1 pt
  8. A clear path runs from the walk-in door to the back of every lane Yes / No 1 pt
  9. Open cases are used up before a new case of the same item is opened Yes / No 1 pt
  10. Damaged or leaking cases are set aside in a marked area for vendor credit Yes / No 1 pt
  11. Warm beer and beverage back stock outside the cooler is stored in its assigned area Yes / No 1 pt
  12. Beer back stock is stored where customers cannot reach it Yes / No 1 pt
  13. Kegs, where sold, are stored upright with their deposit tags Yes / No 1 pt
  14. Vendor-owned crates and shells are stacked for pickup, not used as shelving Yes / No 1 pt
  15. Food items in the walk-in are stored above or apart from beverages that could leak Yes / No 1 pt
  16. Cases of back stock past their date found during the visit Number
  17. Organization of back stock in the walk-in Rating
    • Grouped, dated and off the floor 5 pts
    • Mostly organized 3 pts
    • Disorganized or on the floor 1 pt

6. Cleanliness 17 items

  1. The walk-in floor is dry, with no pooled water or sticky spills Yes / No 1 pt
  2. The beer cave floor is free of broken glass Yes / No 1 pt
  3. The beer cave floor is free of cardboard scraps Yes / No 1 pt
  4. Shelves and glide tracks are free of dried spills Yes / No 1 pt
  5. Milk shelves have no sour residue or odor Yes / No 1 pt
  6. Walls and ceiling of the walk-in show no mold Yes / No 1 pt
  7. Fan guards on the evaporator are free of dust Yes / No 1 pt
  8. Floor drains in or near the cooler are clear Yes / No 1 pt
  9. Shrink wrap and case trays are taken out of the cooler after stocking Yes / No 1 pt
  10. The inside of the door glass is free of drips and dried spills Yes / No 1 pt
  11. The door frames and kick plates on the sales floor side are wiped Yes / No 1 pt
  12. No leaking or broken containers were found on the cooler shelves during the visit Yes / No 1 pt
  13. No personal food or drinks are stored among the merchandise in the walk-in Yes / No 1 pt
  14. The cooler cleaning schedule is initialed for the last 4 weeks Yes / No 1 pt
  15. Name of the employee responsible for the cooler this shift Short text
  16. Overall condition of the cooler and beer cave Rating
    • In temperature, full, rotated and clean 5 pts
    • In temperature, with gaps in stock, rotation or cleaning 3 pts
    • Out of temperature or out-of-date product on sale 1 pt
  17. Corrective actions required Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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