Checklist template

Vignette and room setting standards for furniture stores

A ready-to-use checklist with 117 items in 6 sections, covering Layout, Accessories, Lighting, Tags, Cleanliness, Refresh schedule. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 117 Items
  • 101 Yes / No checks
  • 6 Scored ratings
  • 131 Points

Use this template How audits work

1. Layout 20 items

  1. Each of the 5 room settings checked matches the current floor plan from the merchandising team Yes / No 1 pt
  2. Room settings along the main aisle alternate styles (for example traditional, transitional, modern) as laid out on the floor plan Yes / No 1 pt
  3. Each room setting shows one collection or one coordinated story, with no stray pieces Yes / No 1 pt
  4. Living room settings include a sofa, a second seating piece, a cocktail table and an end table Yes / No 1 pt
  5. Bedroom settings include a bed, a nightstand on each side and a dresser or chest Yes / No 1 pt
  6. Dining settings show the table with its full number of chairs Yes / No 1 pt
  7. Seating is arranged in a conversation grouping as in a home, not lined up in rows Yes / No 1 pt
  8. Each room setting is separated from its neighbors by a divider, a rug edge or an aisle, so that it reads as its own room Yes / No 1 pt
  9. The opening into each room setting meets the width in the company standard, so customers can walk in and sit Yes / No 1 pt
  10. Low pieces are placed toward the aisle and tall case pieces toward the back wall Yes / No 1 pt
  11. Drawers, doors, recliners and sleepers can be opened fully without moving another piece Yes / No 1 pt
  12. Sectionals are shown in the configuration given on the floor plan Yes / No 1 pt
  13. Divider walls and backdrops are in the current color scheme Yes / No 1 pt
  14. The focal piece of each room setting can be seen from the main aisle Yes / No 1 pt
  15. The best sellers named by merchandising hold the main aisle positions Yes / No 1 pt
  16. Gaps left by sold pieces are filled with a substitute approved by merchandising Yes / No 1 pt
  17. Neighboring room settings follow the good, better, best price order of the floor plan Yes / No 1 pt
  18. Room settings on the floor Number
  19. Room settings matching the floor plan among the 5 checked Number
  20. Match between room settings and the floor plan Rating
    • All match 5 pts
    • Minor substitutions 3 pts
    • Floor plan not followed 1 pt

2. Accessories 21 items

  1. Each room setting checked has the accessories on its list or reference photo Yes / No 1 pt
  2. Cocktail and end tables are styled with the grouping shown in the style guide Yes / No 1 pt
  3. Lamps are placed in pairs where the reference photo shows a pair Yes / No 1 pt
  4. Lamp shades sit straight on their lamps Yes / No 1 pt
  5. Lamp shade seams are turned to the back Yes / No 1 pt
  6. Wall art is centered over the piece below it Yes / No 1 pt
  7. Wall art hangs at the height given in the style guide Yes / No 1 pt
  8. Wall art and mirrors are hung on two hooks or a cleat Yes / No 1 pt
  9. Each sofa has the number of throw pillows given in the style guide Yes / No 1 pt
  10. Beds are dressed in the order of the bedding layout in the style guide (number and order of shams and decorative pillows) Yes / No 1 pt
  11. No bare mattress or foundation can be seen on a dressed bed Yes / No 1 pt
  12. Bedding is steamed or pressed, with no fold lines from the package Yes / No 1 pt
  13. Dining chairs are pushed in evenly, with arm chairs at the ends where the set includes them Yes / No 1 pt
  14. Artificial plants and flowers are not faded Yes / No 1 pt
  15. No chipped or broken accessory is on display Yes / No 1 pt
  16. The rug in each room setting is the one named on the floor plan, not a substitute from stock Yes / No 1 pt
  17. Accessories in room settings come from the current accessory program, with no item from a discontinued program Yes / No 1 pt
  18. Accessories do not hide price tags or block the view of the furniture Yes / No 1 pt
  19. Seasonal accessories are on the floor only within the dates of the merchandising calendar Yes / No 1 pt
  20. Room settings missing one or more listed accessories among the 5 checked Number
  21. Accessorizing of room settings Rating
    • Complete and styled to the guide 5 pts
    • Complete but poorly styled 3 pts
    • Sparse or mismatched 1 pt

3. Lighting 19 items

  1. Track heads are aimed at the furniture, not at the floor or into customers' eyes Yes / No 1 pt
  2. Each room setting has a spotlight on its focal piece Yes / No 1 pt
  3. Track lighting was re-aimed after the last floor change Yes / No 1 pt
  4. All track and ceiling bulbs over the room settings are working Yes / No 1 pt
  5. Bulbs within a room setting are of the same color temperature Yes / No 1 pt
  6. Every table and floor lamp on display is switched on Yes / No 1 pt
  7. Lamp bulbs are of the type specified by the company, with no bare bulb visible below the shade Yes / No 1 pt
  8. Lamp cords are hidden behind furniture Yes / No 1 pt
  9. Lamps are plugged into floor outlets or approved power strips, with no extension cord across a walkway Yes / No 1 pt
  10. Chandeliers hang centered over the dining table Yes / No 1 pt
  11. Chandeliers hang at the height in the style guide (for example 30 to 36 in (76 to 91 cm) above the table top) Yes / No 1 pt
  12. Chandeliers and pendants are free of dust and cobwebs Yes / No 1 pt
  13. No room setting is visibly darker than its neighbors Yes / No 1 pt
  14. Picture lights and accent lights on wall art in the room settings are working Yes / No 1 pt
  15. No track head is left aimed at an empty spot where a piece was removed Yes / No 1 pt
  16. Lighted curios, wall units and headboards are plugged in and lit Yes / No 1 pt
  17. Spare bulbs of each type in use are in stock Yes / No 1 pt
  18. Bulbs found out over the room settings Number
  19. Lighting of room settings Rating
    • Every setting lit and aimed 5 pts
    • A few bulbs out or badly aimed 3 pts
    • Dark or glaring settings 1 pt

4. Tags 18 items

  1. Each piece in the room settings checked has its own tag or is listed on the group tag Yes / No 1 pt
  2. Tag holders are of the type specified by the company Yes / No 1 pt
  3. No tag holder is cracked or yellowed Yes / No 1 pt
  4. Tags sit in the same position on like pieces across the floor (for example the left arm of every sofa) Yes / No 1 pt
  5. The group price sign of each room setting lists the pieces included in the price Yes / No 1 pt
  6. A collection card names the collection and its materials Yes / No 1 pt
  7. Custom-order upholstery carries a sign or swatch ring showing the other covers available Yes / No 1 pt
  8. Case goods offered in several finishes carry finish sample chips Yes / No 1 pt
  9. Feature cards are on pieces with power, USB ports, storage or a sleeper Yes / No 1 pt
  10. Rugs, lamps and wall art for sale carry a price tag Yes / No 1 pt
  11. Tags are printed from the current company layout Yes / No 1 pt
  12. QR codes on 3 tags tested opened the correct product page Yes / No 1 pt
  13. Promotional toppers are only on pieces included in the promotion Yes / No 1 pt
  14. No tag or sign is taped to a finished surface Yes / No 1 pt
  15. Customers can sit without moving a tag off the seat Yes / No 1 pt
  16. Vendor shipping stickers and warehouse labels have been removed from visible surfaces Yes / No 1 pt
  17. Pieces without a tag in the 5 room settings checked Number
  18. Presentation of tags and signs in room settings Rating
    • Complete, uniform and current 5 pts
    • Complete but inconsistent 3 pts
    • Missing or cluttered 1 pt

5. Cleanliness 19 items

  1. Wood surfaces are free of dust, including lower shelves and stretchers Yes / No 1 pt
  2. Glass and mirrors are free of streaks Yes / No 1 pt
  3. Fabric upholstery is free of lint and stains Yes / No 1 pt
  4. Leather shows no ink marks or dye transfer Yes / No 1 pt
  5. Skirts hang flat and welts run straight Yes / No 1 pt
  6. Light-colored covers show no soiling on arms and seat fronts Yes / No 1 pt
  7. Rugs are vacuumed Yes / No 1 pt
  8. Bedding shows no footprints or dust Yes / No 1 pt
  9. Drawers and cabinets are empty of packing foam and hardware bags Yes / No 1 pt
  10. The floor under and behind furniture is free of dust and loose tags Yes / No 1 pt
  11. Visible scratches and chips have been touched up Yes / No 1 pt
  12. Knobs and pulls are tight and straight Yes / No 1 pt
  13. Doors and drawer fronts line up Yes / No 1 pt
  14. Table leaves and extensions close without a gap Yes / No 1 pt
  15. Divider walls and baseboards are free of scuffs Yes / No 1 pt
  16. Accessories are dusted Yes / No 1 pt
  17. No cups, cleaning supplies or employee belongings are left in a room setting Yes / No 1 pt
  18. The daily cleaning assignment by zone is posted and initialed for today Yes / No 1 pt
  19. Cleanliness of room settings Rating
    • Showroom-ready throughout 5 pts
    • Dust or soiling in some settings 3 pts
    • Dirty or damaged pieces on display 1 pt

6. Refresh schedule 20 items

  1. The store has the merchandising calendar with the floor change dates for the season Yes / No 1 pt
  2. The last scheduled floor change was completed by its due date Yes / No 1 pt
  3. Date of the last floor change Date
  4. New collections were on the floor within the time set by merchandising after they arrived Yes / No 1 pt
  5. Collections on the drop list were removed from room settings by the date given Yes / No 1 pt
  6. The store manager checked the rebuilt room settings against the floor plan before the store opened after the last change Yes / No 1 pt
  7. Photos of the finished room settings were sent to merchandising after the last change Yes / No 1 pt
  8. Corrections asked for by merchandising on those photos have been made Yes / No 1 pt
  9. Accessories removed at the last floor change were returned to stock or sent to clearance, not left in the back room Yes / No 1 pt
  10. Bedding and accessories were rotated for the current season Yes / No 1 pt
  11. Upholstered floor samples older than the age set by company policy were reviewed for replacement Yes / No 1 pt
  12. Sales by collection were reviewed with merchandising before the last floor change Yes / No 1 pt
  13. Floor moves are done outside opening hours or with the zone closed to customers Yes / No 1 pt
  14. One employee is named as responsible for visual merchandising in the store Yes / No 1 pt
  15. The current style guide is available in the store on paper or on a tablet Yes / No 1 pt
  16. Room settings still waiting for corrections asked for by merchandising Number
  17. Room settings changed in the last floor change Number
  18. Name of the person responsible for visual merchandising Short text
  19. Overall standard of room settings Rating
    • To the floor plan, fully dressed, lit and clean 5 pts
    • To the floor plan with styling, lighting or cleaning gaps 3 pts
    • Off plan, bare or dirty settings 1 pt
  20. Corrective actions required Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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