Checklist template

Preventive maintenance of restaurant kitchen equipment

A ready-to-use checklist with 120 items in 6 sections, covering Cooking equipment, Refrigeration, Beverage equipment, Ventilation, Warewashing, Maintenance records. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 120 Items
  • 99 Yes / No checks
  • 6 Scored ratings
  • 129 Points

Use this template How audits work

1. Cooking equipment 23 items

  1. Fryer oil measured with a probe thermometer is within 5°F (3°C) of the thermostat set point Yes / No 1 pt
  2. The fryer boil-out was completed on the schedule set by company policy Yes / No 1 pt
  3. Fryer drain valves close fully with no oil dripping into the filter pan Yes / No 1 pt
  4. The fryer filter machine has an intact hose with no cracks at the fittings Yes / No 1 pt
  5. Griddle or clamshell platens were calibrated for temperature in the last 30 days Yes / No 1 pt
  6. Release sheets on clamshell grills are free of tears and carbon build-up Yes / No 1 pt
  7. All burners on ranges and charbroilers light from the pilot without a match or lighter Yes / No 1 pt
  8. Burner flames are blue and even, with no yellow tipping or lifting Yes / No 1 pt
  9. Gas hoses on movable equipment have a restraining cable attached to the wall Yes / No 1 pt
  10. Quick-disconnect gas couplings click fully into place with no smell of gas Yes / No 1 pt
  11. Casters on movable cooking equipment lock so the unit cannot roll during use Yes / No 1 pt
  12. Oven door gaskets seal along their full length with no gaps or hardened sections Yes / No 1 pt
  13. Combi oven descaling was completed when the unit last called for it Yes / No 1 pt
  14. An oven thermometer placed in each oven reads within 10°F (5°C) of the set temperature Yes / No 1 pt
  15. Conveyor oven belts run without slipping or jerking Yes / No 1 pt
  16. Microwave doors close flush, with no arcing marks inside the cavity Yes / No 1 pt
  17. Hot-holding cabinets and steam wells hold food at 135°F (57°C) or above when checked with a probe Yes / No 1 pt
  18. Heat lamp bulbs above the pass are all working Yes / No 1 pt
  19. Heat lamp bulbs above the pass are of the shatter-resistant or coated type Yes / No 1 pt
  20. Timers on fryers, grills and holding cabinets sound at the programmed time when tested Yes / No 1 pt
  21. Fryer oil temperature measured with a probe (°F or °C) Number
  22. Number of cooking units out of service at the time of the visit Number
  23. Condition of cooking equipment Rating
    • All units working and calibrated 5 pts
    • Minor faults that do not stop production 3 pts
    • A unit is down or unsafe to use 1 pt

2. Refrigeration 22 items

  1. Walk-in cooler air temperature is 41°F (5°C) or below on an independent thermometer Yes / No 1 pt
  2. Walk-in freezer air temperature is 0°F (-18°C) or below on an independent thermometer Yes / No 1 pt
  3. The built-in display of each reach-in agrees with an independent thermometer within 2°F (1°C) Yes / No 1 pt
  4. Condenser coils on reach-ins and prep tables were brushed or vacuumed in the last 30 days Yes / No 1 pt
  5. Evaporator coils in the walk-ins are free of ice build-up Yes / No 1 pt
  6. Evaporator fans in the walk-ins all turn, with no rattling or grinding noise Yes / No 1 pt
  7. Door gaskets on every refrigerated unit are intact, with no tears or mold Yes / No 1 pt
  8. Walk-in doors close by themselves and latch without being pushed Yes / No 1 pt
  9. Strip curtains or air curtains at walk-in doors are complete, with no missing strips Yes / No 1 pt
  10. The walk-in freezer door heater strip keeps the frame free of frost Yes / No 1 pt
  11. Condensate drain lines run clear, with no standing water in or under the units Yes / No 1 pt
  12. The defrost timer of the walk-in freezer is set to the current time of day Yes / No 1 pt
  13. Nothing is stored within 6 in (15 cm) of the evaporator fans or against the back wall vents of reach-ins Yes / No 1 pt
  14. The area around the outdoor or rooftop condensing unit is clear of debris, leaves and stored items Yes / No 1 pt
  15. Refrigerated prep table lids close flat and their hinges are not broken Yes / No 1 pt
  16. The inside release of the walk-in doors opens the door when tested from inside Yes / No 1 pt
  17. Temperature alarms on the walk-ins sound or send an alert when tested Yes / No 1 pt
  18. Ice machine condenser air filters were washed in the last 30 days Yes / No 1 pt
  19. Walk-in cooler temperature (°F or °C) Number
  20. Walk-in freezer temperature (°F or °C) Number
  21. Date of the last refrigeration service visit Date
  22. Condition of refrigeration Rating
    • Holding temperature with clean coils and sound gaskets 5 pts
    • Holding temperature but with upkeep overdue 3 pts
    • A unit is not holding temperature 1 pt

3. Beverage equipment 21 items

  1. Water filter cartridges for the beverage equipment are labeled with the date they were installed Yes / No 1 pt
  2. Water filter cartridges were changed within the interval printed on the cartridge or set by company policy Yes / No 1 pt
  3. The pressure gauge on the water filter manifold reads in the green or normal zone Yes / No 1 pt
  4. The ice machine was descaled and sanitized on the schedule set by the manufacturer Yes / No 1 pt
  5. The ice machine bin door closes fully and its gasket is intact Yes / No 1 pt
  6. The ice machine water curtain and distribution tube are free of scale and slime Yes / No 1 pt
  7. Soda fountain carbonator pumps run without short cycling or leaking Yes / No 1 pt
  8. CO2 regulator gauges are readable, with no hissing at the cylinder connection Yes / No 1 pt
  9. CO2 cylinders are chained upright, including the spares Yes / No 1 pt
  10. Bag-in-box syrup connectors show no leaks or dried syrup around the fittings Yes / No 1 pt
  11. O-rings on shake, soft-serve or frozen beverage machines were replaced on the manufacturer's schedule Yes / No 1 pt
  12. Frozen beverage machine condenser filters are free of dust Yes / No 1 pt
  13. Coffee brewer spray heads were removed and descaled in the last 30 days Yes / No 1 pt
  14. Hot water dispensed by the coffee brewer is within the temperature range in the equipment manual Yes / No 1 pt
  15. Espresso machine group head gaskets are soft and seal without leaking around the portafilter Yes / No 1 pt
  16. The espresso machine water softener was regenerated or exchanged on schedule Yes / No 1 pt
  17. Blender jar blades and drive couplings show no cracks or wobble Yes / No 1 pt
  18. Juice and iced tea dispenser valves were taken apart for cleaning on the schedule in the manual Yes / No 1 pt
  19. Date of the last water filter change Date
  20. Date of the last ice machine descaling Date
  21. Condition of beverage equipment Rating
    • All units serviced on schedule and working 5 pts
    • Working but with service overdue 3 pts
    • A unit is down or leaking 1 pt

4. Ventilation 18 items

  1. Hood filters are in place over every cooking unit, with no gaps between them Yes / No 1 pt
  2. Hood filters are installed with the baffles running vertically so grease drains Yes / No 1 pt
  3. Hood filters were washed on the schedule set by company policy Yes / No 1 pt
  4. Grease cups or troughs under the hood were emptied before reaching the full line Yes / No 1 pt
  5. The hood cleaning contractor's sticker shows a service date within the interval required by local regulation Yes / No 1 pt
  6. Smoke or steam is drawn into the hood at every cooking unit while the line is in use Yes / No 1 pt
  7. The exhaust fan belt was inspected or replaced at the last service Yes / No 1 pt
  8. The make-up air unit filters were changed on schedule Yes / No 1 pt
  9. Hood lights all work and their globes or covers are intact Yes / No 1 pt
  10. The exhaust fan starts from the hood switch and runs without squealing or vibration Yes / No 1 pt
  11. The make-up air unit runs whenever the exhaust fan is running Yes / No 1 pt
  12. The fire suppression system inspection tag is within the interval required by local regulation Yes / No 1 pt
  13. Hood filters are free of dents, broken baffles and missing handles Yes / No 1 pt
  14. The rooftop grease containment at the exhaust fan is not overflowing Yes / No 1 pt
  15. Ceiling tiles and vents near the cooking line are free of grease film Yes / No 1 pt
  16. Date of the last hood and duct cleaning Date
  17. Date of the last fire suppression system inspection Date
  18. Condition of the ventilation system Rating
    • Clean, drawing well and inspected in date 5 pts
    • Working but with cleaning or inspection due soon 3 pts
    • Poor draw, heavy grease or inspection overdue 1 pt

5. Warewashing 19 items

  1. The dish machine wash temperature meets the minimum on the machine's data plate Yes / No 1 pt
  2. A high-temperature machine reaches the final rinse temperature on its data plate, commonly 180°F (82°C) Yes / No 1 pt
  3. A chemical-sanitizing machine shows the sanitizer concentration on a test strip within the range on the data plate Yes / No 1 pt
  4. Wash and rinse arm nozzles are free of scale or debris Yes / No 1 pt
  5. Dish machine scrap trays and filters are in place with no holes Yes / No 1 pt
  6. The dish machine was delimed on the schedule set by the chemical supplier Yes / No 1 pt
  7. Dish machine curtains are in place at both ends of a conveyor or door-type machine Yes / No 1 pt
  8. Chemical feed lines to the dish machine are primed, with no air gaps in the tubing Yes / No 1 pt
  9. The booster heater shows no leaks and its pressure gauge reads in the normal range Yes / No 1 pt
  10. The pre-rinse spray valve shuts off fully and its hose does not leak Yes / No 1 pt
  11. Drain stoppers at the three-compartment sink hold water without seeping Yes / No 1 pt
  12. The sanitizer dispenser at the three-compartment sink delivers the concentration shown on the label when tested Yes / No 1 pt
  13. The garbage disposal runs without jamming or leaking Yes / No 1 pt
  14. Floor drains in the dish area drain freely with their covers in place Yes / No 1 pt
  15. The grease trap or interceptor was pumped on the schedule required by local regulation Yes / No 1 pt
  16. The water heater delivers hot water to the dish area within one minute Yes / No 1 pt
  17. Final rinse temperature of the dish machine (°F or °C) Number
  18. Date of the last grease trap pumping Date
  19. Condition of warewashing equipment Rating
    • Reaching temperature or concentration with no leaks 5 pts
    • Sanitizing correctly but with scale or minor leaks 3 pts
    • Not reaching temperature or concentration 1 pt

6. Maintenance records 17 items

  1. A preventive maintenance calendar listing each piece of equipment is kept at the restaurant Yes / No 1 pt
  2. The tasks due last month on the maintenance calendar are all signed off Yes / No 1 pt
  3. Each piece of equipment has an asset tag or number matching the equipment list Yes / No 1 pt
  4. Operator manuals for the main equipment are available on paper or on the manager's tablet Yes / No 1 pt
  5. Open repair requests are logged with the date they were submitted Yes / No 1 pt
  6. No repair request affecting food safety has been open longer than the limit set by company policy Yes / No 1 pt
  7. Service reports from the last contractor visits are filed at the restaurant Yes / No 1 pt
  8. The emergency contact list for refrigeration, gas and electrical contractors is posted in the office Yes / No 1 pt
  9. The calibration log shows the probe thermometers were checked in ice water this week Yes / No 1 pt
  10. A stock of critical spare parts (fryer filter paper, gaskets, O-rings, bulbs) is on hand Yes / No 1 pt
  11. Shift managers can show where the gas shut-off and the main electrical panel are Yes / No 1 pt
  12. Equipment taken out of service is tagged so that no one uses it Yes / No 1 pt
  13. Number of open repair requests at the time of the visit Number
  14. Age in days of the oldest open repair request Number
  15. Name of the manager responsible for the maintenance calendar Short text
  16. Overall state of preventive maintenance Rating
    • Calendar followed and records complete 5 pts
    • Calendar partly followed 3 pts
    • Maintenance done only on breakdown 1 pt
  17. Repairs and corrective actions required Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

Categories

Related templates

← All templates

Brand standards

At every site, every time

Start Free Contact us