Checklist template

Overnight stocking for big box stores

A ready-to-use checklist with 106 items in 6 sections, covering Freight flow, Stocking standards, Overstock handling, Cleanup, Safety, Opening readiness. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 106 Items
  • 90 Yes / No checks
  • 6 Scored ratings
  • 120 Points

Use this template How audits work

1. Freight flow 19 items

  1. The truck arrived within its scheduled window, per the receiving log Yes / No 1 pt
  2. The night lead knew the pallet or piece count of tonight's load before the shift started Yes / No 1 pt
  3. Unloading started within 15 minutes of the truck being docked Yes / No 1 pt
  4. Pallets are sorted at the dock by department or aisle before they go to the floor Yes / No 1 pt
  5. Mixed pallets are broken down onto carts by aisle Yes / No 1 pt
  6. Pallets are dropped at the end of the aisle they belong to, not left in the main drive aisle Yes / No 1 pt
  7. Freight for advertised and seasonal features is worked first Yes / No 1 pt
  8. Each stocker has an assigned aisle or zone on the night's assignment sheet Yes / No 1 pt
  9. The assignment sheet shows the expected cases per stocker for the shift Yes / No 1 pt
  10. The assignment sheet shows the progress checks recorded by the night lead at the times set in the night plan Yes / No 1 pt
  11. Stockers are moved between aisles when one zone falls behind Yes / No 1 pt
  12. Call-offs are covered by adjusting the plan at the start of the shift, with the changes written on the sheet Yes / No 1 pt
  13. All pallets from tonight's truck were on the floor by the time set in the night plan Yes / No 1 pt
  14. No freight from a previous night's truck remains unworked in the receiving area Yes / No 1 pt
  15. Breaks are staggered so stocking does not stop in every zone at once Yes / No 1 pt
  16. Pallets or pieces received on tonight's truck Number
  17. Stockers on the shift Number
  18. Cases stocked per labor hour last night Number
  19. Progress against the night plan when checked Rating
    • On or ahead of plan 5 pts
    • Up to one hour behind 3 pts
    • More than one hour behind 1 pt

2. Stocking standards 19 items

  1. Each case is checked against the shelf label before it is opened Yes / No 1 pt
  2. Product is placed only in the position the shelf label shows Yes / No 1 pt
  3. Older stock is pulled forward and new stock placed behind it on dated products Yes / No 1 pt
  4. Shelves are filled to the capacity shown on the shelf label Yes / No 1 pt
  5. No product is stacked above the top shelf line Yes / No 1 pt
  6. Product faces forward with the label toward the customer Yes / No 1 pt
  7. Stocked sections are pulled to the front edge of the shelf Yes / No 1 pt
  8. Damaged units found in a case are set aside for the claims area, not put on the shelf Yes / No 1 pt
  9. Shelf labels missing or wrong are noted for the pricing team on the night report Yes / No 1 pt
  10. Peg hooks are filled to the back plate without bending the hook Yes / No 1 pt
  11. Heavy items (paint, pet food, water, bagged goods) are stocked on the bottom shelves the planogram shows Yes / No 1 pt
  12. Case-cut displays have the front and top of the box removed cleanly Yes / No 1 pt
  13. Shelf-ready trays are placed whole on the shelf where the planogram calls for them Yes / No 1 pt
  14. Shrink wrap and corner boards are removed from pallets displayed on the floor Yes / No 1 pt
  15. Top-stock or riser product sits directly above its home position Yes / No 1 pt
  16. Security devices are reapplied on high-theft items as they are stocked Yes / No 1 pt
  17. Clip strips and side-stack displays are refilled from the freight Yes / No 1 pt
  18. Ten shelf positions sampled in stocked aisles held the product named on their label Yes / No 1 pt
  19. Quality of shelves in the aisles stocked tonight Rating
    • Full, faced, correct positions 5 pts
    • Full but not faced or some misplaced product 3 pts
    • Gaps, misplaced product, cases left unopened 1 pt

3. Overstock handling 17 items

  1. Product that does not fit the shelf is placed on an overstock cart by aisle, not left on the floor Yes / No 1 pt
  2. Overstock goes to the top-stock or riser location above the item when one is available Yes / No 1 pt
  3. Top-stock cases are labeled with the item number and the date Yes / No 1 pt
  4. Cases in top stock are stacked no higher than the limit marked on the rack Yes / No 1 pt
  5. Overstock sent to the back room is binned to a location with the handheld Yes / No 1 pt
  6. Overstock pallets in steel racking are shrink-wrapped or banded Yes / No 1 pt
  7. Partial cases are sealed or taped before they are stored Yes / No 1 pt
  8. Existing back stock of an item is worked to the shelf before a new case is opened Yes / No 1 pt
  9. Back room picks generated by the system were pulled during the shift Yes / No 1 pt
  10. Top stock was dropped to fill shelf positions before new freight went up Yes / No 1 pt
  11. Overstock of advertised items is flagged to the day team for a secondary display Yes / No 1 pt
  12. Items with heavy overstock are listed on the night report for an order review Yes / No 1 pt
  13. No unbinned overstock is on carts in the back room at the end of the shift Yes / No 1 pt
  14. Seasonal overstock is kept together in its marked seasonal zone Yes / No 1 pt
  15. Overstock carts or pallets returned to the back room last night Number
  16. Unbinned pallets in the back room at the time of the visit Number
  17. Back room condition after the shift Rating
    • Everything binned, aisles clear 5 pts
    • A few unbinned carts 3 pts
    • Unbinned pallets blocking aisles 1 pt

4. Cleanup 16 items

  1. Cardboard is broken down and removed from each aisle as it is finished Yes / No 1 pt
  2. Cardboard is baled during the shift, not piled beside the baler Yes / No 1 pt
  3. Shrink wrap and plastic are collected separately for recycling, where the program exists Yes / No 1 pt
  4. Empty pallets are returned to the dock and stacked flat Yes / No 1 pt
  5. Pallet stacks are no higher than the limit set by company policy Yes / No 1 pt
  6. Stocking carts and flat carts are returned to their parking area Yes / No 1 pt
  7. Box cutters, tape and handhelds are collected from the shelves and aisles Yes / No 1 pt
  8. Product spills from damaged cases are cleaned up when they happen Yes / No 1 pt
  9. Damaged units are scanned and taken to the claims area before the end of the shift Yes / No 1 pt
  10. Aisles are swept or dust-mopped after stocking Yes / No 1 pt
  11. The floor scrubber runs after freight has cleared the aisle Yes / No 1 pt
  12. Trash bins used by the crew are emptied before the day team arrives Yes / No 1 pt
  13. Ladders and rolling stairs are returned to their storage point Yes / No 1 pt
  14. Shelf strips and labels dislodged during stocking are put back Yes / No 1 pt
  15. Aisles with cardboard or pallets remaining 30 minutes before opening Number
  16. Floor condition at the end of the shift Rating
    • Swept, clear of freight and debris 5 pts
    • Clear of freight, some debris 3 pts
    • Freight or debris still in the aisles 1 pt

5. Safety 19 items

  1. Forklifts and reach trucks are driven only by employees with a current operator certification Yes / No 1 pt
  2. The pre-use inspection checklist for each powered lift was completed tonight Yes / No 1 pt
  3. A spotter walks with the lift truck whenever it is used while the store is open to customers Yes / No 1 pt
  4. Aisles are blocked with gates or barriers on both sides while a lift truck is raising a pallet Yes / No 1 pt
  5. Pallet jacks are parked with the forks lowered and out of the walkway Yes / No 1 pt
  6. Stockers use rolling stairs or a ladder to reach upper shelves, not the shelves or cases Yes / No 1 pt
  7. Team lifts or mechanical aid are used for items above the weight limit set by company policy Yes / No 1 pt
  8. Safety knives are used with a retracting or guarded blade Yes / No 1 pt
  9. Stockers wear closed-toe shoes that meet the company footwear rule Yes / No 1 pt
  10. Gloves are available to stockers handling pallets and banding Yes / No 1 pt
  11. Emergency exits are unlocked from the inside during the overnight shift, as required by local regulation Yes / No 1 pt
  12. The path to every emergency exit is free of pallets and carts during the shift Yes / No 1 pt
  13. Pallets on the floor are not stacked in front of fire extinguishers or pull stations Yes / No 1 pt
  14. A manager or lead with a working phone or radio is in the building for the whole shift Yes / No 1 pt
  15. A first aid kit is stocked and reachable by the night crew Yes / No 1 pt
  16. Injuries and near misses during the shift are written on the night report Yes / No 1 pt
  17. Banding and stretch wrap are cut and put in the trash, not left on the floor as a trip hazard Yes / No 1 pt
  18. Injuries or near misses recorded on night reports in the last 30 days Number
  19. Safe work practices observed during the shift Rating
    • No unsafe act observed 5 pts
    • One unsafe act, corrected at once 3 pts
    • Several unsafe acts or one left uncorrected 1 pt

6. Opening readiness 16 items

  1. All pallets, carts and ladders were off the sales floor by the time set by company policy before opening Yes / No 1 pt
  2. Main aisles and the front entrance area are clear of freight Yes / No 1 pt
  3. Advertised items for today are in stock at their home and feature locations Yes / No 1 pt
  4. Every endcap is full, with no empty position Yes / No 1 pt
  5. Empty shelf positions left after stocking have been scanned for the day team Yes / No 1 pt
  6. The night lead walked every stocked aisle before releasing the crew Yes / No 1 pt
  7. A written or electronic night report is left for the opening manager Yes / No 1 pt
  8. The night report lists freight not worked, with the reason Yes / No 1 pt
  9. The opening manager and the night lead walked the floor together or spoke at handover Yes / No 1 pt
  10. Lift trucks are parked on charge with the keys removed Yes / No 1 pt
  11. The receiving door is locked at the end of the shift Yes / No 1 pt
  12. Wet floor signs are removed once the scrubbed floor is dry Yes / No 1 pt
  13. Minutes before opening when the last pallet left the sales floor Number
  14. Readiness of the sales floor at opening Rating
    • Fully ready, nothing left to do 5 pts
    • Ready, with minor items for the day team 3 pts
    • Not ready at opening 1 pt
  15. Name of the night crew lead Short text
  16. Comments and corrective actions Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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