Checklist template

Hazardous materials and waste handling for auto shops

A ready-to-use checklist with 117 items in 6 sections, covering Used oil, Batteries, Solvents and paint, Storage and labelling, Spill response, Records. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 117 Items
  • 97 Yes / No checks
  • 6 Scored ratings
  • 127 Points

Use this template How audits work

1. Used oil 22 items

  1. The used oil tank or drums are labeled "Used Oil" Yes / No 1 pt
  2. The used oil tank shows no leak, heavy rust or bulging Yes / No 1 pt
  3. The used oil tank stands in secondary containment able to hold its contents Yes / No 1 pt
  4. The containment is free of oil and rainwater Yes / No 1 pt
  5. Fill ports and funnels are capped when not in use Yes / No 1 pt
  6. The level gauge or overfill alarm of the tank works Yes / No 1 pt
  7. Used oil tank level at the time of the visit (%) Number
  8. No oil drain caddy in the shop is filled above its full mark Yes / No 1 pt
  9. No open drain pan holding oil is left on the shop floor Yes / No 1 pt
  10. Brake cleaner, solvent, gasoline and antifreeze are kept out of the used oil Yes / No 1 pt
  11. Used oil filters are hot-drained or crushed before disposal Yes / No 1 pt
  12. Drained filters are stored in a closed container labeled "Used Oil Filters" Yes / No 1 pt
  13. Used antifreeze is collected in its own labeled container Yes / No 1 pt
  14. Contaminated gasoline is held in a labeled, closed safety container Yes / No 1 pt
  15. Date of the last used oil pick-up Date
  16. Pick-up receipts from the used oil hauler are on file Yes / No 1 pt
  17. Outdoor tanks are protected from vehicle impact by bollards or barriers Yes / No 1 pt
  18. The fill port of an outdoor tank is locked Yes / No 1 pt
  19. Date of the last service of the oil-water separator Date
  20. Shop floor drains lead to the oil-water separator, not to the storm sewer Yes / No 1 pt
  21. No oil sheen is visible at the storm drains around the building Yes / No 1 pt
  22. Used oil handling Rating
    • Contained, labeled and separated 5 pts
    • Minor leaks or labeling gaps 3 pts
    • Leaking, mixed or unlabeled 1 pt

2. Batteries 16 items

  1. Used lead-acid batteries on hand Number
  2. Date of the last battery pick-up Date
  3. Used lead-acid batteries are stored upright on a pallet or an acid-resistant tray Yes / No 1 pt
  4. Used batteries are stored under cover Yes / No 1 pt
  5. Stacked batteries have cardboard between layers Yes / No 1 pt
  6. Cracked or leaking batteries are kept in a closed acid-resistant tub Yes / No 1 pt
  7. Battery terminals in storage do not touch each other Yes / No 1 pt
  8. The used battery area is away from floor drains Yes / No 1 pt
  9. Acid neutralizer is kept at the battery storage area Yes / No 1 pt
  10. Receipts from the battery recycler are on file Yes / No 1 pt
  11. Lithium-ion batteries are stored apart from lead-acid batteries Yes / No 1 pt
  12. A damaged lithium-ion battery is placed in the approved container or the outdoor quarantine area Yes / No 1 pt
  13. High-voltage battery packs awaiting return are in their original crate or on a rated rack Yes / No 1 pt
  14. Terminals of high-voltage packs in storage are covered Yes / No 1 pt
  15. Shipments of high-voltage batteries are prepared by an employee or carrier trained in dangerous goods Yes / No 1 pt
  16. Battery storage and recycling Rating
    • Stored safely and picked up regularly 5 pts
    • Minor gaps 3 pts
    • Leaking, exposed or accumulated 1 pt

3. Solvents and paint 21 items

  1. The parts washer lid is closed when the washer is not in use Yes / No 1 pt
  2. Date of the last parts washer solvent service Date
  3. The parts washer is labeled with the type of solvent it holds Yes / No 1 pt
  4. Aerosol cans are emptied in a puncturing unit or collected as waste Yes / No 1 pt
  5. Solvent-soaked wipes are kept in a closed, labeled container Yes / No 1 pt
  6. Paint and thinner containers are closed when not in use Yes / No 1 pt
  7. Ventilation runs in the paint mixing room whenever it is in use Yes / No 1 pt
  8. Spray guns are cleaned in an enclosed gun washer Yes / No 1 pt
  9. Waste paint and thinner go into a closed drum labeled with its contents Yes / No 1 pt
  10. Spraying is done only in the spray booth or prep station Yes / No 1 pt
  11. Spray booth pressure gauge reading at the time of the visit (inches of water or Pa) Number
  12. The spray booth pressure gauge reading is within the marked range Yes / No 1 pt
  13. Spray booth filters are changed on the schedule set by company policy Yes / No 1 pt
  14. Used booth filters are stored dry in a closed container until disposal Yes / No 1 pt
  15. Painters spraying isocyanate paints wear a supplied-air or fitted respirator Yes / No 1 pt
  16. Respirator fit test records are current for each painter Yes / No 1 pt
  17. Refrigerant is recovered with a certified recovery machine and never vented Yes / No 1 pt
  18. Technicians who handle refrigerant hold the certification required by local regulation Yes / No 1 pt
  19. Recovery cylinders are labeled with the refrigerant type Yes / No 1 pt
  20. Separate recovery equipment is used for each refrigerant type Yes / No 1 pt
  21. Handling of solvents, paint and refrigerant Rating
    • Closed, contained and controlled 5 pts
    • Minor lapses 3 pts
    • Open containers or uncontrolled release 1 pt

4. Storage and labelling 24 items

  1. Every chemical container carries a label with the product name and hazard warnings Yes / No 1 pt
  2. Spray bottles and other secondary containers are labeled with their contents Yes / No 1 pt
  3. Unlabeled containers found during the visit Number
  4. No food or drink container is used to hold a chemical Yes / No 1 pt
  5. Flammable liquids beyond the day's use are kept in a flammable storage cabinet Yes / No 1 pt
  6. The flammable storage cabinet holds no more than its rated capacity Yes / No 1 pt
  7. Flammable storage cabinet doors are closed Yes / No 1 pt
  8. Acids are stored apart from flammables and oxidizers Yes / No 1 pt
  9. Drums are closed with their bungs Yes / No 1 pt
  10. Drums stand on containment pallets Yes / No 1 pt
  11. Each waste container is labeled with its contents and the wording required by local regulation Yes / No 1 pt
  12. Each waste container shows its accumulation start date Yes / No 1 pt
  13. No waste has been stored longer than the time allowed for the site Yes / No 1 pt
  14. The waste storage area is closed to the public Yes / No 1 pt
  15. The weekly inspection of the waste storage area is recorded Yes / No 1 pt
  16. No chemical or waste drum is dented, bulging or leaking Yes / No 1 pt
  17. Chemicals stored outdoors stand in covered containment Yes / No 1 pt
  18. Scrap tires on hand Number
  19. Scrap tires are stored where they do not collect water Yes / No 1 pt
  20. Parts in the scrap metal bin have been drained of fluids Yes / No 1 pt
  21. Undeployed airbags and seat belt pretensioners are stored in a locked cabinet Yes / No 1 pt
  22. Spent fluorescent lamps and headlamp bulbs containing mercury are collected in a closed, labeled box Yes / No 1 pt
  23. 5 products sampled on the shelves appear on the chemical inventory list Yes / No 1 pt
  24. Storage and labeling of chemicals and waste Rating
    • Labeled, closed and segregated 5 pts
    • Some gaps 3 pts
    • Many unlabeled or open containers 1 pt

5. Spill response 17 items

  1. A spill kit is located at the used oil tank Yes / No 1 pt
  2. A spill kit is located at the waste storage area Yes / No 1 pt
  3. Each spill kit contains absorbent pads, socks, granular absorbent, disposal bags and gloves Yes / No 1 pt
  4. Date of the last spill kit inspection Date
  5. Covers or plugs for the nearest storm drains are kept with the spill kits Yes / No 1 pt
  6. The spill procedure is posted with emergency telephone numbers Yes / No 1 pt
  7. An employee asked could describe the steps: stop the source, contain, protect drains, report Yes / No 1 pt
  8. Employees know who decides whether a spill must be reported to the authorities Yes / No 1 pt
  9. Used absorbent is bagged and labeled for pick-up by the waste hauler Yes / No 1 pt
  10. The pavement around tanks and waste containers shows no fresh staining Yes / No 1 pt
  11. The trash dumpster contains no oil filters, batteries, aerosol cans or fluids Yes / No 1 pt
  12. Shop mop water is emptied to a drain connected to the oil-water separator Yes / No 1 pt
  13. Drip pans are placed under vehicles that leak Yes / No 1 pt
  14. Spills recorded in the last 12 months Number
  15. Each spill is logged with its cause and cleanup Yes / No 1 pt
  16. Employees received spill response training in the last 12 months Yes / No 1 pt
  17. Spill readiness Rating
    • Kits stocked and employees trained 5 pts
    • Kits incomplete or training lapsed 3 pts
    • Not prepared 1 pt

6. Records 17 items

  1. Safety data sheets for 5 products sampled in the shop were found in the binder or electronic system Yes / No 1 pt
  2. Technicians can open the safety data sheets without asking a manager Yes / No 1 pt
  3. Hazard communication training records are current for each employee Yes / No 1 pt
  4. Waste shipping documents are kept for the period required by local regulation Yes / No 1 pt
  5. The signed copy returned by the disposal facility is on file for each waste shipment Yes / No 1 pt
  6. The waste generator registration is on file where local regulation requires one Yes / No 1 pt
  7. Receipts for scrap tire pick-ups are on file Yes / No 1 pt
  8. The refrigerant log records quantities purchased and recovered Yes / No 1 pt
  9. Storage tank registrations and inspections are on file where local regulation requires them Yes / No 1 pt
  10. Records of oil-water separator service are on file Yes / No 1 pt
  11. The spray booth air permit and paint usage records are on file where local regulation requires them Yes / No 1 pt
  12. The emergency contact list is current Yes / No 1 pt
  13. Date of the last inspection by an environmental or safety regulator Date
  14. Findings of the last regulatory inspection have been closed Yes / No 1 pt
  15. Name of the person responsible for environmental compliance at the site Short text
  16. Overall handling of hazardous materials and waste Rating
    • Excellent 5 pts
    • Good 4 pts
    • Fair 3 pts
    • Poor 1 pt
  17. Corrective actions required Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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