Checklist template

Distributor warehouse audit for consumer goods

A ready-to-use checklist with 111 items in 6 sections, covering Storage, Rotation, Temperature, Housekeeping, Picking accuracy, Records. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 111 Items
  • 90 Yes / No checks
  • 6 Scored ratings
  • 120 Points

Use this template How audits work

1. Storage 20 items

  1. The brand's product is stored inside the building, away from dock doors left open Yes / No 1 pt
  2. Every pallet of the brand sits in a rack position or a marked floor location Yes / No 1 pt
  3. Each pallet position carries a location label that scans Yes / No 1 pt
  4. The location shown in the warehouse system matched the physical location for 5 pallets sampled Yes / No 1 pt
  5. Pallets are stored at least 18 in (45 cm) from walls Yes / No 1 pt
  6. No product is stored directly on the floor Yes / No 1 pt
  7. Pallets are stacked no higher than the limit printed on the case or set by the supplier Yes / No 1 pt
  8. No pallet shows crushed bottom layers Yes / No 1 pt
  9. No pallet is leaning or overhanging its rack position Yes / No 1 pt
  10. Stretch wrap is intact on full pallets in reserve storage Yes / No 1 pt
  11. Wooden pallets under the product are unbroken Yes / No 1 pt
  12. The brand's product is stored apart from chemicals, fuel and strongly scented goods Yes / No 1 pt
  13. Food and non-food products are stored in separate zones Yes / No 1 pt
  14. Allergen-containing products are stored below or apart from non-allergen products Yes / No 1 pt
  15. Product on hold, damaged or returned is kept in a marked, separate area Yes / No 1 pt
  16. Promotional packs and display shippers are stored under their own item numbers Yes / No 1 pt
  17. Product is kept out of direct sunlight from windows and skylights Yes / No 1 pt
  18. Rack uprights and beams near the brand's product show no impact damage Yes / No 1 pt
  19. Pallets of the brand on hand at the time of the audit Number
  20. Storage conditions for the brand Rating
    • Located, protected and correctly stacked 5 pts
    • Minor location or stacking faults 3 pts
    • Damaged, mislocated or exposed product 1 pt

2. Rotation 17 items

  1. The warehouse system directs pickers to the oldest lot first (first expired, first out) Yes / No 1 pt
  2. Lot or date codes are captured at receiving for every pallet of the brand Yes / No 1 pt
  3. The oldest date code in the pick slot is older than or equal to the oldest in reserve for 5 items sampled Yes / No 1 pt
  4. Replenishment pallets are placed behind or under remaining stock in the pick slot Yes / No 1 pt
  5. No product past its date is in a pick slot Yes / No 1 pt
  6. No product past its date is in reserve storage outside the hold area Yes / No 1 pt
  7. Product inside the supplier's minimum remaining shelf life is blocked from shipping to retailers Yes / No 1 pt
  8. A short-dated stock report is produced at least weekly Yes / No 1 pt
  9. Short-dated stock is offered to the supplier's sales team before it expires Yes / No 1 pt
  10. Discontinued items are identified in the system Yes / No 1 pt
  11. Old packaging versions are shipped before new packaging of the same item Yes / No 1 pt
  12. Seasonal product left from the past season is listed for return, sale or disposal Yes / No 1 pt
  13. Returns put back into stock are checked for date and condition first Yes / No 1 pt
  14. Items of the brand with stock past its date Number
  15. Days of inventory on hand for the brand Number
  16. Oldest date code found among saleable stock Date
  17. Rotation of the brand's stock Rating
    • Oldest first in every item sampled 5 pts
    • One or two items out of sequence 3 pts
    • Rotation not controlled 1 pt

3. Temperature 21 items

  1. Storage class required for the product audited Choice
    • Ambient
    • Temperature controlled
    • Chilled
    • Frozen
  2. Each storage zone has a thermometer or sensor placed away from doors and cooling units Yes / No 1 pt
  3. Temperature in the ambient storage zone (°F or °C) Number
  4. Temperature in the chilled zone (°F or °C) Number
  5. Temperature in the frozen zone (°F or °C) Number
  6. The chilled zone reads 41°F (5°C) or below, or the range the supplier specifies Yes / No 1 pt
  7. The frozen zone reads 0°F (-18°C) or below Yes / No 1 pt
  8. Heat-sensitive product (chocolate, gummies, aerosols) is kept in the temperature-controlled zone the supplier specifies Yes / No 1 pt
  9. Temperatures are recorded continuously or at least twice a day Yes / No 1 pt
  10. Temperature records for the last 30 days are available at the site Yes / No 1 pt
  11. Out-of-range readings in the records are followed by a written action Yes / No 1 pt
  12. Temperature alarms notify a named person outside working hours Yes / No 1 pt
  13. Sensors or thermometers were calibrated or verified in the last 12 months Yes / No 1 pt
  14. Chilled and frozen receipts are probed or checked at the dock before acceptance Yes / No 1 pt
  15. Chilled and frozen product is moved from the dock into its zone within the time set by procedure Yes / No 1 pt
  16. Dock doors are closed when no trailer is at the door Yes / No 1 pt
  17. Strip curtains or air curtains at cooler and freezer doors are intact Yes / No 1 pt
  18. Delivery vehicles for chilled product are pre-cooled before loading Yes / No 1 pt
  19. No frost build-up or thawed and refrozen cases are visible in the freezer Yes / No 1 pt
  20. Relative humidity is monitored where the supplier specifies a limit Yes / No 1 pt
  21. Temperature control Rating
    • In range with complete records 5 pts
    • In range today with gaps in records 3 pts
    • Out of range or no records 1 pt

4. Housekeeping 18 items

  1. Floors in the brand's storage aisles are free of spilled product and broken cases Yes / No 1 pt
  2. Spills are cleaned up on the shift they occur Yes / No 1 pt
  3. A written cleaning schedule for the warehouse is posted or on file Yes / No 1 pt
  4. The cleaning schedule is signed off for the last 4 weeks Yes / No 1 pt
  5. Pest control devices are in place along walls and at dock doors Yes / No 1 pt
  6. Pest control service reports for the last 3 months are on file Yes / No 1 pt
  7. No droppings, gnawed cases or live insects were seen in the brand's storage area Yes / No 1 pt
  8. Dock levelers and the pits beneath them are free of trash and spilled product Yes / No 1 pt
  9. Dock doors seal to the floor with no visible daylight Yes / No 1 pt
  10. Trash and stretch-wrap waste are removed from aisles daily Yes / No 1 pt
  11. Empty pallets are stacked in a designated area Yes / No 1 pt
  12. Damaged product is removed from pick slots to the damage area daily Yes / No 1 pt
  13. The damage area is emptied or processed at least weekly Yes / No 1 pt
  14. Roof leaks or ceiling stains are absent above the brand's product Yes / No 1 pt
  15. Lighting in storage aisles is bright enough to read date codes at floor level Yes / No 1 pt
  16. Employees eat and drink only in designated areas away from product Yes / No 1 pt
  17. Lift trucks operating around the brand's product show no fluid leaks Yes / No 1 pt
  18. Housekeeping in the storage and picking areas Rating
    • Clean and orderly 5 pts
    • Minor debris or clutter 3 pts
    • Dirty, cluttered or pest evidence 1 pt

5. Picking accuracy 17 items

  1. Each pick slot of the brand has a label showing the item number and description Yes / No 1 pt
  2. Pick slots hold only the item shown on the label Yes / No 1 pt
  3. Look-alike items (same brand, different size or flavor) are not slotted side by side Yes / No 1 pt
  4. Pickers confirm each pick by scan or voice check Yes / No 1 pt
  5. Picked orders are checked or audited before loading at the rate set by procedure Yes / No 1 pt
  6. Order lines of the brand checked during the audit Number
  7. Picking errors found in the lines checked Number
  8. 10 order lines sampled at the dock matched the customer order in item and quantity Yes / No 1 pt
  9. Cases are picked whole, with inner packs split only where the customer's order allows Yes / No 1 pt
  10. Heavy cases are placed at the bottom of mixed pallets Yes / No 1 pt
  11. Mixed pallets are wrapped before leaving the pick area Yes / No 1 pt
  12. Each outbound pallet carries a label with the customer and the stop number Yes / No 1 pt
  13. Pick slots of the brand's top sellers were not empty at the time of the audit Yes / No 1 pt
  14. Shorts are reported to the supplier's sales contact the day they occur Yes / No 1 pt
  15. Customer claims for mis-picks are logged with the item and the picker or shift Yes / No 1 pt
  16. Order fill rate for the brand in the last 4 weeks (%) Number
  17. Picking accuracy for the brand Rating
    • No errors in the sample 5 pts
    • One error in the sample 3 pts
    • Two or more errors in the sample 1 pt

6. Records 18 items

  1. Receiving records show the date, quantity and lot code of each receipt of the brand Yes / No 1 pt
  2. Receipts are checked against the supplier's shipping documents before they are signed Yes / No 1 pt
  3. Overages, shortages and damage at receiving are noted on the carrier's delivery receipt Yes / No 1 pt
  4. Cycle counts of the brand's items follow a written schedule Yes / No 1 pt
  5. Date of the last cycle count that included the brand Date
  6. A count of 5 items during the audit matched the system inventory Yes / No 1 pt
  7. Inventory accuracy of the brand in the last full count (%) Number
  8. Inventory adjustments are approved by a supervisor Yes / No 1 pt
  9. Lot codes shipped to each customer can be retrieved for a recall Yes / No 1 pt
  10. A mock recall or trace exercise was completed in the last 12 months Yes / No 1 pt
  11. Damaged and expired product destroyed is recorded by item and quantity Yes / No 1 pt
  12. Destruction of the brand's product is authorized by the supplier before it takes place Yes / No 1 pt
  13. Inventory and sales reports are sent to the supplier on the agreed schedule Yes / No 1 pt
  14. Licenses or registrations required for the product class by local regulation are current and on file Yes / No 1 pt
  15. Corrective actions from the previous audit have been completed Yes / No 1 pt
  16. Name of the warehouse manager Short text
  17. Overall rating of the distributor warehouse Rating
    • No finding that needs corrective action 5 pts
    • Findings to correct, product not at risk 3 pts
    • Product at risk from temperature, pests, dates or damage 1 pt
  18. Findings and corrective actions agreed with the distributor Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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