Checklist template

Coffee Shop

A ready-to-use checklist with 55 items in 5 sections, covering Espresso & Beverage Quality, Milk & Food Safety, Service & Speed of Transaction, Cafe Environment & Lobby, Restrooms & Back of House. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 5 Sections
  • 55 Items
  • 45 Yes / No checks
  • 5 Scored ratings
  • 434 Points

Use this template How audits work

1. Espresso & Beverage Quality 11 items

  1. Are espresso shots timing within the 25–30 second range? Yes / No 15 pts
  2. Is the espresso grinder hopper free of oil buildup? Yes / No 5 pts
  3. Are steam wands purged and wiped immediately after every use? Yes / No 15 pts
  4. Is the milk foam micro-texture consistent (no large bubbles)? Yes / No 10 pts
  5. Are all syrups and sauces within their "Best By" dates? Yes / No 10 pts
  6. Is the drip coffee timer current (coffee brewed within 60 mins)? Yes / No 10 pts
  7. Are portafilters kept in the group head to maintain heat? Yes / No 5 pts
  8. Is the ice bin covered when not in active use? Yes / No 5 pts
  9. Are cold brew kegs or pitchers dated and labeled? Yes / No 10 pts
  10. Calibration of the espresso machine: Rating
    • Fully Dialed In 10 pts
    • Slightly Bitter/Sour 5 pts
    • Requires Immediate Calibration 0 pts
  11. Notes on espresso flavor profile or extraction issues: Comments

2. Milk & Food Safety 11 items

  1. Is the milk refrigerator temperature at or below 40°F (4°C)? Yes / No 20 pts
  2. Are all open milk alternative cartons dated with the "Open Date"? Yes / No 10 pts
  3. Is the food display case (sandwiches/pastries) at 40°F (4°C) or below? Yes / No 15 pts
  4. Are tongs used for all pastry handling (no bare hand contact)? Yes / No 15 pts
  5. Is the "Wash, Rinse, Sanitize" 3-compartment sink set up? Yes / No 10 pts
  6. Are sanitizing cloths stored in a bucket with the correct PPM? Yes / No 10 pts
  7. Are all staff members wearing clean aprons and hair restraints? Yes / No 5 pts
  8. Is the "Use By" date visible on all grab-and-go items? Yes / No 10 pts
  9. Are thermometers present in every refrigerated unit? Yes / No 5 pts
  10. Condition of the pastry case organization: Rating
    • Fully Stocked/Neat 5 pts
    • Gaps in Display 2 pts
    • Needs Immediate Restock 0 pts
  11. Current temperature of the under-counter milk fridge: Number

3. Service & Speed of Transaction 11 items

  1. Did the barista smile and acknowledge the guest within 5 feet? Yes / No 10 pts
  2. Was the order repeated back to the guest for accuracy? Yes / No 10 pts
  3. Was the guest's name used or a number provided? Yes / No 5 pts
  4. Was the "Hand-off" plane clean and free of spills? Yes / No 10 pts
  5. Are all POS screens wiped and free of fingerprints? Yes / No 2 pts
  6. Did the cashier mention the loyalty app or "drink of the month"? Yes / No 5 pts
  7. Are stirrers, lids, and sleeves fully stocked at the condiment bar? Yes / No 5 pts
  8. Was the total wait time from order to hand-off under 4 mins? Yes / No 10 pts
  9. Did staff thank the guest upon departure? Yes / No 5 pts
  10. Staff "Vibe" and energy during the shift: Rating
    • Friendly/High Energy 10 pts
    • Transactional 5 pts
    • Disorganized/Stressed 0 pts
  11. Name of the Shift Lead or Barista in Charge: Short text

4. Cafe Environment & Lobby 11 items

  1. Are all tables wiped down and free of crumbs/rings? Yes / No 10 pts
  2. Is the floor free of trash, sugar packets, or coffee grounds? Yes / No 10 pts
  3. Are the condiment bar trash cans less than 75% full? Yes / No 10 pts
  4. Is the ambient music at a volume that allows for conversation? Yes / No 5 pts
  5. Are all guest chairs/stools pushed in and aligned? Yes / No 5 pts
  6. Is the lighting appropriate for the time of day? Yes / No 2 pts
  7. Are power outlets near seating areas functioning? Yes / No 5 pts
  8. Is the window glass free of smudges? Yes / No 5 pts
  9. Are retail coffee bags faced and dust-free? Yes / No 5 pts
  10. Overall lobby temperature/comfort: Rating
    • Comfortable 5 pts
    • Too Cold 2 pts
    • Too Hot 2 pts
  11. Detail any furniture or lobby maintenance required: Comments

5. Restrooms & Back of House 11 items

  1. Is the restroom floor dry and free of debris? Yes / No 15 pts
  2. Are soap, paper towels, and toilet tissue fully stocked? Yes / No 15 pts
  3. Is the "Restroom Cleaning Log" signed for the last hour? Yes / No 5 pts
  4. Is the mirror clean and the sink free of water spots? Yes / No 5 pts
  5. Are all fire exits clear of boxes or milk crates? Yes / No 20 pts
  6. Is the back-of-house floor swept and mopped? Yes / No 10 pts
  7. Are coffee beans stored in a cool, dark, and dry area? Yes / No 5 pts
  8. Is the employee "Hand Wash Only" sink accessible? Yes / No 10 pts
  9. Is the First Aid kit accessible and stocked? Yes / No 10 pts
  10. General organization of the dry storage area: Rating
    • Very Organized 5 pts
    • Slightly Cluttered 2 pts
    • Safety Hazard 0 pts
  11. Final summary of the shop's operational readiness: Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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