Checklist template

Preventive maintenance of guest rooms for hotels

A ready-to-use checklist with 119 items in 6 sections, covering Doors and locks, Electrical and lighting, Plumbing, Heating and cooling, Furniture and finishes, Records. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 119 Items
  • 98 Yes / No checks
  • 5 Scored ratings
  • 123 Points

Use this template How audits work

1. Doors and locks 20 items

  1. Room number serviced Short text
  2. Room type Choice
    • Standard room
    • Suite
    • Accessible room
    • Connecting room
  3. The entry door closer shuts the door fully from a 45-degree opening without slamming Yes / No 1 pt
  4. The entry door latch bolt engages the strike plate without lifting or pushing the door Yes / No 1 pt
  5. The hinge screws on the entry door are tight, with none missing or stripped Yes / No 1 pt
  6. The electronic lock reads a test key card on the first attempt Yes / No 1 pt
  7. The battery level of the electronic lock was read with the service device and is above the replacement level Yes / No 1 pt
  8. The lock clock matches the key encoder time to within the tolerance set by the lock vendor Yes / No 1 pt
  9. The deadbolt throws fully and retracts with the inside lever in one motion Yes / No 1 pt
  10. The swing bar or security chain is anchored with screws that reach the frame stud Yes / No 1 pt
  11. The door viewer is clear, tight in the door and fitted with its privacy cover where the brand requires one Yes / No 1 pt
  12. The smoke seal around the entry door frame is continuous, with no torn or missing lengths Yes / No 1 pt
  13. The door sweep or drop seal touches the threshold along its full width Yes / No 1 pt
  14. The connecting door has a working deadbolt on each side Yes / No 1 pt
  15. The balcony or patio door slides freely on its track Yes / No 1 pt
  16. The balcony door secondary lock or charley bar engages Yes / No 1 pt
  17. Window opening limiters hold the sash to the opening set by company policy Yes / No 1 pt
  18. The bathroom door privacy lock releases from the outside with the emergency key Yes / No 1 pt
  19. Battery level of the entry lock at the time of service (volts or %) Number
  20. Operation of the entry door and lock Rating
    • Closes, latches and reads the key first time 5 pts
    • Works with a minor adjustment made today 3 pts
    • Fault left open on a work order 1 pt

2. Electrical and lighting 21 items

  1. Every wall outlet was checked with a plug-in tester and shows correct wiring Yes / No 1 pt
  2. The ground-fault outlet in the bathroom trips on its test button Yes / No 1 pt
  3. The ground-fault outlet resets after the test Yes / No 1 pt
  4. No outlet or switch cover plate is cracked, loose or warm to the touch Yes / No 1 pt
  5. USB charging ports at the bedside and the desk deliver power to a test device Yes / No 1 pt
  6. Lamp cords and plugs show no fraying, taped repairs or exposed conductors Yes / No 1 pt
  7. Lamp sockets are tight on their stems, and the switches do not flicker when turned Yes / No 1 pt
  8. All lamps in the room use bulbs of the same color temperature specified by the brand Yes / No 1 pt
  9. The bathroom vanity light has no dark tubes, dim LED segments or buzzing ballast Yes / No 1 pt
  10. The entry master switch or key-card energy switch turns the room circuits on and off Yes / No 1 pt
  11. The television wall mount bolts are tight when the screen is pulled by hand Yes / No 1 pt
  12. Television, data and power cables behind the dresser are tied, with none pinched by the furniture Yes / No 1 pt
  13. The telephone has a dial tone at the bedside set Yes / No 1 pt
  14. A test call to the front desk displays the correct room number Yes / No 1 pt
  15. The smoke detector sounded when tested with its button or test aerosol Yes / No 1 pt
  16. The smoke detector is within the replacement date printed on its body Yes / No 1 pt
  17. The hearing-impaired strobe or bed shaker, in rooms equipped with one, activates on test Yes / No 1 pt
  18. The in-room safe opens with the master override code or key Yes / No 1 pt
  19. The refrigerator or minibar condenser coil was vacuumed Yes / No 1 pt
  20. Bulbs or fixtures replaced in this room today Number
  21. Replacement date printed on the smoke detector Date

3. Plumbing 22 items

  1. The sink faucet runs without dripping from the spout once closed Yes / No 1 pt
  2. The faucet aerator was removed, cleaned of grit and refitted Yes / No 1 pt
  3. The sink pop-up stopper holds water for one minute Yes / No 1 pt
  4. The sink drains a full basin without backing up Yes / No 1 pt
  5. The trap and supply connections under the vanity are dry, with no stain on the cabinet floor Yes / No 1 pt
  6. The shut-off valves under the sink turn by hand without seizing Yes / No 1 pt
  7. The toilet is bolted firmly to the floor and does not rock Yes / No 1 pt
  8. The toilet tank refills and shuts off without running on Yes / No 1 pt
  9. A dye test of the toilet tank showed no leak into the bowl Yes / No 1 pt
  10. The toilet seat hinges are tight and the seat does not shift sideways Yes / No 1 pt
  11. The tub or shower drain clears standing water within the time set by the maintenance standard Yes / No 1 pt
  12. The shower diverter sends full flow to the shower head, with only a trickle left at the spout Yes / No 1 pt
  13. The shower head is free of scale and sprays from every nozzle Yes / No 1 pt
  14. The tub and shower valve trim is tight to the wall and sealed Yes / No 1 pt
  15. Hot water reaches the tap within the time set by the maintenance standard Yes / No 1 pt
  16. Water at full hot at the shower stays at or below the anti-scald limit set by company policy, measured with a thermometer Yes / No 1 pt
  17. Caulk at the tub, the shower base and the vanity backsplash is continuous, with no black staining or gaps Yes / No 1 pt
  18. Tile grout in the shower has no missing sections or loose tiles when tapped Yes / No 1 pt
  19. The bathroom exhaust fan holds a single tissue against the grille Yes / No 1 pt
  20. Grab bars, in rooms equipped with them, do not move when pulled hard Yes / No 1 pt
  21. Hot water temperature at the shower at full hot (°F or °C) Number
  22. Condition of the bathroom plumbing Rating
    • No leaks, drips or slow drains 5 pts
    • Minor fault corrected during the service 3 pts
    • Leak or blockage left open on a work order 1 pt

4. Heating and cooling 19 items

  1. Type of unit in the room Choice
    • Packaged terminal unit (PTAC)
    • Vertical unit in a closet
    • Fan coil
    • Split or VRF system
  2. The air filter was washed or replaced during this service Yes / No 1 pt
  3. The evaporator coil is free of dust matting and biological growth Yes / No 1 pt
  4. The condensate pan is clean and holds no standing water Yes / No 1 pt
  5. The condensate drain runs freely when water is poured into the pan Yes / No 1 pt
  6. The unit starts in cooling mode, and the supply air turns cold during the test Yes / No 1 pt
  7. The unit starts in heating mode, and the supply air turns warm during the test Yes / No 1 pt
  8. The fan runs at each speed without rattling, squealing or vibration Yes / No 1 pt
  9. The wall thermostat display is legible and responds to each button Yes / No 1 pt
  10. The thermostat reading is within 2°F (1°C) of a handheld thermometer in the room Yes / No 1 pt
  11. The occupancy sensor or door switch setback, in rooms equipped with one, returns the unit to its setback when the room is vacant Yes / No 1 pt
  12. The wall sleeve or casing seal has no daylight or draft around the unit Yes / No 1 pt
  13. The outdoor grille is clear of nests, leaves and lint Yes / No 1 pt
  14. The power cord and plug of the unit show no heat discoloration Yes / No 1 pt
  15. Supply and return grilles were vacuumed and show no dust streaks on the ceiling Yes / No 1 pt
  16. Ceiling and walls around the unit and the window show no water staining or mold Yes / No 1 pt
  17. Supply air temperature in cooling mode (°F or °C) Number
  18. Supply air temperature in heating mode (°F or °C) Number
  19. Performance of the heating and cooling unit Rating
    • Quiet, clean, heats and cools to setpoint 5 pts
    • Works but is noisy or slow to reach setpoint 3 pts
    • Does not heat or cool, room should be taken out of order 1 pt

5. Furniture and finishes 19 items

  1. The headboard is fixed to the wall or the frame and does not knock when pushed Yes / No 1 pt
  2. The bed frame or platform has no broken slats, loose legs or sharp exposed corners Yes / No 1 pt
  3. The mattress rotation tag shows a rotation within the interval of the brand schedule Yes / No 1 pt
  4. Drawer slides run smoothly, and the drawer stops prevent the drawers from pulling out Yes / No 1 pt
  5. The desk chair casters, gas lift and tilt lock work Yes / No 1 pt
  6. Upholstered seating has no torn seams, broken springs or loose arms Yes / No 1 pt
  7. The sofa bed mechanism opens and locks without catching Yes / No 1 pt
  8. Casegoods have no lifted veneer or laminate edges that could snag clothing Yes / No 1 pt
  9. Chips and scratches on wood furniture were touched up with the matching marker or filler Yes / No 1 pt
  10. Wall-mounted mirrors and artwork are secured with their security hardware Yes / No 1 pt
  11. Wall vinyl or paint has no peeling seams, gouges or luggage scuffs left untreated Yes / No 1 pt
  12. The carpet has no open seams, ripples or frayed edges at the threshold strip Yes / No 1 pt
  13. Hard flooring has no lifted planks, cracked tiles or missing transition strips Yes / No 1 pt
  14. Baseboards are attached along their full length and caulked at the top edge Yes / No 1 pt
  15. Drapery tracks and wands draw the drapes fully open and fully closed Yes / No 1 pt
  16. The blackout liners overlap at the center and leave no light gap Yes / No 1 pt
  17. The ceiling has no cracks, stains or sagging tiles Yes / No 1 pt
  18. The closet rod, the shelf and the luggage rack are fixed and carry weight without flexing Yes / No 1 pt
  19. Condition of furniture and finishes Rating
    • No wear or damage found 5 pts
    • Light wear, touch-up done today 4 pts
    • Visible wear that needs a planned repair 2 pts
    • Damaged, needs replacement or renovation 1 pt

6. Records 18 items

  1. This room was serviced within the cycle set by the preventive maintenance schedule Yes / No 1 pt
  2. Every line of the room checklist was initialed by the technician who did the work Yes / No 1 pt
  3. Each defect not fixed during the service has a work order number written on the checklist Yes / No 1 pt
  4. Work orders left open from the previous service of this room were closed before today Yes / No 1 pt
  5. The room was blocked in the property management system for the duration of the service Yes / No 1 pt
  6. The room was released to housekeeping for cleaning after the service Yes / No 1 pt
  7. Defects that make the room unsellable were reported to the front desk as out of order with a return date Yes / No 1 pt
  8. Guest complaints logged against this room since the last service were reviewed before starting Yes / No 1 pt
  9. The preventive maintenance cart carried the standard kit of filters, bulbs, caulk, touch-up markers and lock batteries Yes / No 1 pt
  10. The chief engineer signs a sample of completed room checklists each week Yes / No 1 pt
  11. Date of the previous preventive maintenance service of this room Date
  12. Minutes spent on this room Number
  13. Defects corrected during the service Number
  14. Work orders left open for this room Number
  15. Name of the technician Short text
  16. Name of the chief engineer or maintenance manager Short text
  17. Overall condition of the room after the service Rating
    • No open defects 5 pts
    • Minor open defects, room stays in service 3 pts
    • Room placed out of order 1 pt
  18. Defects left open and parts to be ordered Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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