Checklist template

Opening and closing procedures for cannabis stores

A ready-to-use checklist with 102 items in 6 sections, covering Opening security, Vault, Displays, Closing counts, Alarm, Logs. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 102 Items
  • 85 Yes / No checks
  • 6 Scored ratings
  • 115 Points

Use this template How audits work

1. Opening security 18 items

  1. The first employee to arrive waits outside, away from the door, until the second opening employee arrives Yes / No 1 pt
  2. The exterior walk (doors, windows, roof access) is ticked on the opening checklist before the door is unlocked Yes / No 1 pt
  3. One opening employee stays outside in view of the entrance until the other gives the all-clear signal set by company policy Yes / No 1 pt
  4. The interior is walked for signs of entry before the opening tasks start Yes / No 1 pt
  5. The opening manager confirms on the recorder that last night was recorded without a gap Yes / No 1 pt
  6. The alarm panel shows no zone in fault or left bypassed at disarming Yes / No 1 pt
  7. The payment terminals are switched on and connected before the first customer Yes / No 1 pt
  8. Opening tasks are finished in the time set by the opening schedule, so the doors open on time Yes / No 1 pt
  9. The door release at the reception desk locks and releases correctly Yes / No 1 pt
  10. The ID scanner is switched on and tested before the first customer Yes / No 1 pt
  11. The security guard is on post before the doors open, where a guard is required Yes / No 1 pt
  12. The point-of-sale system is connected to the tracking system before the first sale Yes / No 1 pt
  13. The opening float of each register is counted by the cashier Yes / No 1 pt
  14. The license is posted at the entrance as required by local regulation Yes / No 1 pt
  15. The age restriction sign is posted at the entrance Yes / No 1 pt
  16. Product cannot be seen from outside the store, where local regulation requires it Yes / No 1 pt
  17. The doors open to customers no earlier than the legal hour of sale Yes / No 1 pt
  18. Opening routine observed or described Rating
    • Two people, exterior and interior checked, systems tested 5 pts
    • Two people but checks partly skipped 3 pts
    • Opened by one person or without checks 1 pt

2. Vault 15 items

  1. The vault is opened only by the keyholders named on the access list Yes / No 1 pt
  2. The vault is opened only after the interior walk is finished Yes / No 1 pt
  3. Product for the sales floor is pulled from the vault against a pull list, one category at a time Yes / No 1 pt
  4. The vault code is changed whenever a keyholder leaves the company Yes / No 1 pt
  5. Date the vault code was last changed Date
  6. Employees who hold a vault key or code Number
  7. Product moved from the vault to the sales floor at opening is scanned or recorded on a transfer sheet Yes / No 1 pt
  8. The opening count of cartridges and concentrates in the vault matches the previous night's closing count Yes / No 1 pt
  9. The vault door is locked again after each restock during the day Yes / No 1 pt
  10. Product kept in display cases overnight is limited to what local regulation and company policy allow Yes / No 1 pt
  11. Product returned to the vault at closing is scanned or recorded on a transfer sheet Yes / No 1 pt
  12. Back stock left on the sales floor is returned to the vault before the closing counts start Yes / No 1 pt
  13. The vault is locked by one closing employee and tried by the second Yes / No 1 pt
  14. The vault camera showed the door closed in last night's footage at the alarm arming time Yes / No 1 pt
  15. Vault control at opening and closing Rating
    • Opened and locked by authorized keyholders with transfers recorded 5 pts
    • Authorized keyholders but transfers not recorded 3 pts
    • Vault left open or opened by unauthorized employees 1 pt

3. Displays 17 items

  1. Display cases are unlocked only at opening time Yes / No 1 pt
  2. Display case keys are carried by the budtenders, never left in the locks Yes / No 1 pt
  3. Display samples are set out according to the display plan before the doors open Yes / No 1 pt
  4. Each display sample is tagged "Display only - not for sale" Yes / No 1 pt
  5. Display samples are counted against the sample list at opening Yes / No 1 pt
  6. Display samples are counted against the sample list at closing Yes / No 1 pt
  7. The menu boards show only products in stock this morning Yes / No 1 pt
  8. Prices on the menu boards matched the point-of-sale system for 5 products checked Yes / No 1 pt
  9. Every product on display has a price label or a menu entry Yes / No 1 pt
  10. The sales floor is restocked from the vault to par levels before opening Yes / No 1 pt
  11. Display case glass is free of fingerprints and dust at opening Yes / No 1 pt
  12. The temperature of the beverage cooler is read at opening Yes / No 1 pt
  13. Beverage cooler temperature at opening (°F or °C) Number
  14. Displays facing the windows hold empty packaging only Yes / No 1 pt
  15. Display cases are locked at closing Yes / No 1 pt
  16. Window coverings or shutters are closed at closing, where the store has them Yes / No 1 pt
  17. Readiness of the displays at opening time Rating
    • Stocked, priced and menu accurate 5 pts
    • Stocked but menu or price errors 3 pts
    • Empty facings or cases still being set after opening 1 pt

4. Closing counts 18 items

  1. The entrance is locked after the last customer leaves and before any count begins Yes / No 1 pt
  2. Each register drawer is counted by its cashier Yes / No 1 pt
  3. Each register is closed out in the point-of-sale system before its drawer is counted Yes / No 1 pt
  4. The over or short amount is recorded for each drawer Yes / No 1 pt
  5. Total cash over or short at the last closing (dollars) Number
  6. A cash variance above the limit set by company policy is investigated the same night Yes / No 1 pt
  7. The deposit total matches the cash sales on the end-of-day report Yes / No 1 pt
  8. Register drawers are left empty and open overnight, with the cash locked in the safe Yes / No 1 pt
  9. The floats for the next day are rebuilt at closing Yes / No 1 pt
  10. Cash is counted out of sight of the windows Yes / No 1 pt
  11. The debit terminal batch is settled at closing Yes / No 1 pt
  12. Cartridges, concentrates and pre-rolls are counted every night against the point-of-sale system Yes / No 1 pt
  13. The end-of-day sales report is compared with the sales reported to the tracking system Yes / No 1 pt
  14. Voids, refunds and manual discounts of the day are reviewed by the closing manager Yes / No 1 pt
  15. Each register is logged off and its screen locked before the closing team leaves Yes / No 1 pt
  16. The closing manager signs the count sheet and the variance report before leaving Yes / No 1 pt
  17. Units of variance found in last night's product count Number
  18. Closing counts of the last 7 days Rating
    • Cash and product balanced every night 5 pts
    • Small variances, all explained 3 pts
    • Unexplained variances or counts not done 1 pt

5. Alarm 17 items

  1. The office, the vault room and the stock room doors are locked before the alarm is armed Yes / No 1 pt
  2. The restrooms, back room and receiving area are walked before arming to confirm that no one remains Yes / No 1 pt
  3. Every exterior door is tried by hand at closing Yes / No 1 pt
  4. The alarm is armed at closing and the arming is confirmed on the keypad or the monitoring app Yes / No 1 pt
  5. Two employees leave the store together Yes / No 1 pt
  6. No product, cash or keys are left on counters or in the office when the alarm is armed Yes / No 1 pt
  7. The parking area is looked over before the closing team walks out Yes / No 1 pt
  8. A closing that runs later than the time set by company policy is reported to the district manager the same night Yes / No 1 pt
  9. Motion sensors and door contacts are not blocked by stock or displays Yes / No 1 pt
  10. The fire alarm panel shows normal status before the intrusion alarm is armed Yes / No 1 pt
  11. Date of the last alarm system test Date
  12. The keyholder rota for alarm calls this week is posted in the office Yes / No 1 pt
  13. A keyholder called out by the alarm company views the cameras remotely before driving to the store, where remote viewing is available Yes / No 1 pt
  14. Each alarm call-out of the last 30 days is recorded with the name of the keyholder who responded Yes / No 1 pt
  15. Each alarm activation of the last 30 days has a written cause Yes / No 1 pt
  16. Alarm activations in the last 30 days Number
  17. Alarm practice at closing Rating
    • Building walked, doors tried and alarm armed every night 5 pts
    • Armed every night but walk or door checks skipped 3 pts
    • Nights without arming 1 pt

6. Logs 17 items

  1. Today's opening checklist is completed and signed Yes / No 1 pt
  2. The closing checklist is signed for each of the last 7 days Yes / No 1 pt
  3. Days without a signed closing checklist in the last 30 days Number
  4. Deliveries and service visits expected today are noted in the opening log Yes / No 1 pt
  5. Visitor badges are collected and counted at closing Yes / No 1 pt
  6. Display case keys are returned to the key box and counted at closing Yes / No 1 pt
  7. The daily camera check is recorded with the name of the employee who made it Yes / No 1 pt
  8. Incidents (attempted theft, refused entry, aggressive customer) are written in the incident log on the day they occur Yes / No 1 pt
  9. Shift handover notes are written by the closing manager for the opening manager Yes / No 1 pt
  10. The vault temperature and humidity are recorded once a day Yes / No 1 pt
  11. Completed checklists and logs are kept for the retention period set by local regulation or company policy Yes / No 1 pt
  12. The opening manager reads the previous night's handover notes before the doors open Yes / No 1 pt
  13. The district manager initials the opening and closing logs at each visit Yes / No 1 pt
  14. Name of the opening manager Short text
  15. Name of the closing manager Short text
  16. Overall opening and closing discipline Rating
    • Every step done in order and recorded 5 pts
    • Steps done but some skipped or not recorded 3 pts
    • Store opened or closed without the routine 1 pt
  17. Corrective actions required Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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