Checklist template

New season floor set execution for fashion retailers

A ready-to-use checklist with 111 items in 6 sections, covering Directive review, Fixture moves, Product placement, Signage, Photos, Sign-off. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 111 Items
  • 93 Yes / No checks
  • 6 Scored ratings
  • 123 Points

Use this template How audits work

1. Directive review 18 items

  1. The floor set directive for the new season was printed or opened on the store tablet before the set started Yes / No 1 pt
  2. The version of the directive used is the one issued for this store's floor plan type or volume tier Yes / No 1 pt
  3. The store manager read the whole directive before scheduling the set Yes / No 1 pt
  4. The set was carried out on the dates given in the directive Yes / No 1 pt
  5. Date the floor set was started Date
  6. Date the floor set was completed Date
  7. Labor hours for the set were scheduled in addition to selling-floor coverage Yes / No 1 pt
  8. Labor hours used for the floor set Number
  9. Each employee working the set was assigned a zone of the floor map (women's, men's, kids, shoes, accessories) Yes / No 1 pt
  10. The fixture list in the directive was checked against the fixtures in the store before the set date Yes / No 1 pt
  11. Fixtures or hardware missing for the set were reported to the visual merchandising team before the set date Yes / No 1 pt
  12. The deliveries carrying the season's key stories were received before the set started Yes / No 1 pt
  13. Styles shown in the directive that the store did not receive were listed before the set started Yes / No 1 pt
  14. Each substitution on the floor follows the directive's substitution rule (same category and same color story) Yes / No 1 pt
  15. The marketing kit (window graphics, fixture signs, mannequin styling guide) was checked against its packing list on arrival Yes / No 1 pt
  16. Prior-season styles named in the directive were pulled for markdown, transfer or recall before new product went out Yes / No 1 pt
  17. The set was done outside opening hours or one zone at a time, so no zone stood empty during trading Yes / No 1 pt
  18. Preparation for the floor set Rating
    • Directive read, product and fixtures confirmed before the set 5 pts
    • Set started with gaps that had not been reported 3 pts
    • Directive not reviewed before the set 1 pt

2. Fixture moves 20 items

  1. Fixture positions from the new floor map were marked on the floor before the fixtures were moved Yes / No 1 pt
  2. The number of fixtures on the sales floor matches the fixture count in the directive Yes / No 1 pt
  3. The lead table or lead fixture stands at the distance from the entrance given in the directive Yes / No 1 pt
  4. After the fixture moves, aisles between floor fixtures are at least 36 in (90 cm) wide, or the company standard if wider Yes / No 1 pt
  5. Fixture heights step up from the entrance to the back wall, as the new floor map shows Yes / No 1 pt
  6. The arms of each four-way rack were reset to the heights in the new directive, not left at the prior season's settings Yes / No 1 pt
  7. Straight arms and waterfall arms are on the sides of each rack that the directive shows Yes / No 1 pt
  8. Each wall bay carries its hardware in the directed sequence (shelf, faceout, hang bar) Yes / No 1 pt
  9. Wall hang bars are set at heights that keep the longest garments clear of the floor or the base deck Yes / No 1 pt
  10. Shelves run at the same height across adjoining wall bays Yes / No 1 pt
  11. Nesting tables are placed with the lower table toward the customer's approach Yes / No 1 pt
  12. Mannequin platforms stand at the positions marked on the floor map Yes / No 1 pt
  13. The number of mannequins and forms at each position matches the directive Yes / No 1 pt
  14. Accessory fixtures (jewelry towers, sunglasses spinners, belt racks) stand at their mapped positions Yes / No 1 pt
  15. Fixtures not used in this set were tagged for storage, transfer or return as the directive instructs Yes / No 1 pt
  16. Leftover arms, brackets and shelf clips were sorted into the hardware bins after the set Yes / No 1 pt
  17. Casters are locked on every fixture that was moved Yes / No 1 pt
  18. The floor shows no anchor holes, layout tape or adhesive where fixtures stood before the set Yes / No 1 pt
  19. Fixtures found out of position against the floor map Number
  20. Fixture placement compared with the floor map Rating
    • Every fixture in position 5 pts
    • One or two fixtures out of position 3 pts
    • Layout does not follow the map 1 pt

3. Product placement 20 items

  1. Each fixture carries the story or delivery that the directive assigns to it Yes / No 1 pt
  2. The entrance zone was set first, so the season's key story was on the floor from the first trading day of the set Yes / No 1 pt
  3. The styles on each wall bay match the bay plan in the directive, style by style Yes / No 1 pt
  4. Every color of each key style shown in the directive is out on its fixture Yes / No 1 pt
  5. New-season garments were steamed before they went on the set fixtures, with no shipping creases left Yes / No 1 pt
  6. Every size in stock of each key style is on the sales floor Yes / No 1 pt
  7. Faceouts hold the number of units given in the directive, so garments are not crushed Yes / No 1 pt
  8. Tables were built to the table drawing in the directive (stack count, units per stack, riser positions) Yes / No 1 pt
  9. Fits added or dropped this season are reflected in the new denim wall layout Yes / No 1 pt
  10. Tops and bottoms that the directive pairs are shown on the same fixture Yes / No 1 pt
  11. Garments that arrived on supplier hangers were moved to the hanger types named in the directive before going out Yes / No 1 pt
  12. Mannequins wear the outfits shown in the styling guide Yes / No 1 pt
  13. Every style worn by a mannequin is stocked on the fixture nearest to it Yes / No 1 pt
  14. No new-season carton from the set deliveries is still unopened in the stockroom Yes / No 1 pt
  15. Prior-season clearance is consolidated in the zone the directive assigns to it Yes / No 1 pt
  16. No prior-season style hangs on a new-season fixture Yes / No 1 pt
  17. Scarves, bags, belts and jewelry are placed with the apparel story the directive pairs them with Yes / No 1 pt
  18. The shoe wall shows one display shoe per style, all pointing the direction given in the directive Yes / No 1 pt
  19. Directed styles missing from the sales floor Number
  20. Product placement compared with the directive Rating
    • Matches the directive style by style 5 pts
    • A few misplaced or substituted styles 3 pts
    • Stories mixed or largely not to the directive 1 pt

4. Signage 17 items

  1. The window graphics installed are those of the new season's campaign Yes / No 1 pt
  2. Window graphics are applied straight, with no bubbles or lifted edges Yes / No 1 pt
  3. Prior-season window decals were removed with no adhesive left on the glass Yes / No 1 pt
  4. Each fixture sign holder holds the sign that the directive names for that fixture Yes / No 1 pt
  5. Each sign is the size its holder was made for, not trimmed or folded to fit Yes / No 1 pt
  6. New price point signs went up on the date the new prices took effect at the register, not before Yes / No 1 pt
  7. Signs for promotions that start later in the season are stored in the office until their launch date Yes / No 1 pt
  8. No sign from the prior season remains on the sales floor Yes / No 1 pt
  9. The campaign graphic behind the cash wrap was changed to the new season Yes / No 1 pt
  10. Every lightbox carries the new season's campaign film Yes / No 1 pt
  11. Fitting room graphics were changed to the new campaign Yes / No 1 pt
  12. Category signs moved with their categories, so no sign names a category that is no longer beneath it Yes / No 1 pt
  13. Department markers (women's, men's, kids) hang over the zones where those departments now sit Yes / No 1 pt
  14. Clearance signs appear only in the clearance zone Yes / No 1 pt
  15. Prior-season signs were recycled or returned as the directive instructs Yes / No 1 pt
  16. Signs missing from the marketing kit Number
  17. Signage after the set Rating
    • Complete and current throughout 5 pts
    • A few signs missing or misplaced 3 pts
    • Prior-season signage still displayed 1 pt

5. Photos 21 items

  1. Completion photos were taken after the set was finished and the floor was recovered Yes / No 1 pt
  2. A storefront photo taken from the mall corridor or sidewalk shows the full width of the windows Yes / No 1 pt
  3. A photo taken from the entrance shows the lead fixture and the sightline to the back wall Yes / No 1 pt
  4. One photo was taken of each wall section listed in the directive Yes / No 1 pt
  5. One photo was taken of each floor fixture listed in the directive Yes / No 1 pt
  6. Each mannequin grouping was photographed full length, head to base Yes / No 1 pt
  7. A photo shows the cash wrap with its accessory fixtures Yes / No 1 pt
  8. A photo shows the clearance zone Yes / No 1 pt
  9. Photos were taken straight on at eye level Yes / No 1 pt
  10. Photos are in focus Yes / No 1 pt
  11. No ladder, carton, rolling rack or person appears in the photos Yes / No 1 pt
  12. Photos are named or ordered as the directive requests Yes / No 1 pt
  13. Photos were uploaded to the company portal or sent to the district manager by the directive's deadline Yes / No 1 pt
  14. Date the completion photos were submitted Date
  15. Photos requested by the directive Number
  16. Photos submitted by the store Number
  17. The floor seen during this visit matches the completion photos the store submitted Yes / No 1 pt
  18. Feedback from the visual merchandising team on the photos was received by the store Yes / No 1 pt
  19. Each correction requested in the feedback has been made on the floor Yes / No 1 pt
  20. Corrected areas were photographed again and resubmitted Yes / No 1 pt
  21. Completion photos Rating
    • All requested views, clear and on time 5 pts
    • Some views missing or submitted late 3 pts
    • Photos not submitted 1 pt

6. Sign-off 15 items

  1. The store manager walked the finished set with the directive in hand before signing it off Yes / No 1 pt
  2. Every zone is checked off on the directive's completion checklist Yes / No 1 pt
  3. Exceptions to the directive (missing product, missing fixture, lack of space) are listed in writing Yes / No 1 pt
  4. Each exception was approved by the district manager or the visual merchandising team Yes / No 1 pt
  5. Back stock of new-season styles is hung or shelved in the stockroom by story and by size Yes / No 1 pt
  6. Prior-season product pulled from the floor is boxed and labeled with its destination (transfer, recall or markdown date) Yes / No 1 pt
  7. Employees were briefed on the season's key stories, fabrics and price points before the first trading day of the set Yes / No 1 pt
  8. An employee asked during the visit named the season's key story and pointed to its fixture Yes / No 1 pt
  9. A daily size-fill routine for the new-season fixtures is assigned by name on the zone chart Yes / No 1 pt
  10. The directive is kept at the cash wrap or in the office for reference until the next floor set Yes / No 1 pt
  11. Empty cartons, polybags and spare hangers from the set were removed from the sales floor and the fitting rooms Yes / No 1 pt
  12. Name of the employee who led the floor set Short text
  13. Name of the store manager Short text
  14. Overall execution of the new season floor set Rating
    • To the directive throughout 5 pts
    • Minor gaps to correct 3 pts
    • Major gaps, set to be redone in part 1 pt
  15. Exceptions to the directive and corrective actions required Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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