Checklist template

Legionella and water safety for hotels

A ready-to-use checklist with 117 items in 6 sections, covering Water temperatures, Flushing, Pools and spas, Cooling towers, Sampling, Records. Use it as-is in InspectLoop, or adapt it to your own standards in minutes.

  • 6 Sections
  • 117 Items
  • 91 Yes / No checks
  • 6 Scored ratings
  • 121 Points

Use this template How audits work

1. Water temperatures 21 items

  1. The hotel has a written water management program that states its hot and cold water temperature targets Yes / No 1 pt
  2. Water heater outlet temperature (°F or °C) Number
  3. Hot water leaves the water heater or storage tank at 140°F (60°C) or above, or at the program target Yes / No 1 pt
  4. Hot water return temperature at the heater (°F or °C) Number
  5. Hot water returns to the heater at 120°F (49°C) or above, or at the program target Yes / No 1 pt
  6. The return temperature is recorded for each hot water loop, not only at the heater Yes / No 1 pt
  7. Hot water temperature at the guest room tap farthest from the heater after one minute of running (°F or °C) Number
  8. Hot water at the farthest guest room tap reached the program target within one minute of running Yes / No 1 pt
  9. Cold water temperature at the farthest tap after two minutes of running (°F or °C) Number
  10. Cold water at the farthest tap was at 68°F (20°C) or below, or at the program target, after two minutes of running Yes / No 1 pt
  11. Mixing valves at guest showers limit the water to the anti-scald temperature set by company policy Yes / No 1 pt
  12. Mixing valves were serviced on the schedule in the program Yes / No 1 pt
  13. The thermometer used for water checks was verified against a reference in the last 12 months Yes / No 1 pt
  14. The program lists the nearest and farthest outlets on each riser or loop as monitoring points Yes / No 1 pt
  15. Temperatures at the monitoring points are recorded at the frequency the program states Yes / No 1 pt
  16. Hot and cold pipes in the plant room are insulated where they run side by side Yes / No 1 pt
  17. Date the water heater or storage tank was last drained of sediment Date
  18. The cold water storage tank has a closed lid and a screened vent Yes / No 1 pt
  19. Water heater set points are kept at the program target during periods of low occupancy Yes / No 1 pt
  20. Each out-of-range reading in the log has a corrective action written beside it Yes / No 1 pt
  21. Control of water temperatures Rating
    • All readings in range and logged 5 pts
    • Some readings out of range, with action taken 3 pts
    • Out of range with no action, or not measured 1 pt

2. Flushing 23 items

  1. Guest rooms on the current list of rooms vacant beyond the program interval Number
  2. Rooms on that list flushed within the interval Number
  3. A list of guest rooms vacant longer than the interval in the program is drawn from the property management system each week Yes / No 1 pt
  4. The hot and cold taps of each listed room are run for the time the program states Yes / No 1 pt
  5. The shower of each listed room is run for the time the program states Yes / No 1 pt
  6. Flushing is recorded by room number, date and initials Yes / No 1 pt
  7. Employees point the shower spray at the drain and leave the bathroom while it runs Yes / No 1 pt
  8. Out-of-order rooms are included on the flushing list Yes / No 1 pt
  9. Floors or wings closed for the season are flushed at the interval in the program or drained Yes / No 1 pt
  10. Seldom-used outlets (staff showers, janitor sinks, outdoor hose taps, banquet kitchen sinks) are listed in the program Yes / No 1 pt
  11. Seldom-used outlets on the list were flushed within the interval in the program Yes / No 1 pt
  12. Emergency eyewash stations are flushed at the frequency in the program Yes / No 1 pt
  13. Ice machines on closed floors are cleaned and flushed before they return to use Yes / No 1 pt
  14. Capped or unused pipe runs are marked on the plumbing drawing Yes / No 1 pt
  15. Shower heads and hoses are cleaned and descaled at the frequency in the program Yes / No 1 pt
  16. Faucet aerators are cleaned and descaled at the frequency in the program Yes / No 1 pt
  17. Shower heads in 3 guest rooms sampled were free of scale and slime Yes / No 1 pt
  18. After a water main break, loss of pressure or plumbing work, the affected area is flushed before its rooms are sold Yes / No 1 pt
  19. The water system is flushed and disinfected before a seasonal reopening Yes / No 1 pt
  20. Decorative fountains are drained when they are not operating Yes / No 1 pt
  21. Disinfectant in operating fountains and water features is tested and logged Yes / No 1 pt
  22. Patio misting systems are drained and cleaned before each season Yes / No 1 pt
  23. Flushing of little-used outlets Rating
    • Every listed room and outlet flushed on time 5 pts
    • Flushing done with gaps 3 pts
    • No list or no flushing records 1 pt

3. Pools and spas 19 items

  1. Hot tub disinfectant reading at the time of the visit (ppm) Number
  2. The hot tub disinfectant reading was at or above the minimum printed on its log sheet Yes / No 1 pt
  3. Hot tub pH at the time of the visit Number
  4. The hot tub pH was within the range printed on its log sheet Yes / No 1 pt
  5. The hot tub is shock-dosed with disinfectant at the frequency in the program Yes / No 1 pt
  6. The balance tank or surge tank is drained and cleaned each time the hot tub is drained Yes / No 1 pt
  7. Hot tub disinfectant and pH are tested at the frequency in the program, and more often during heavy use Yes / No 1 pt
  8. The log shows the hot tub was closed each time the disinfectant fell below the minimum Yes / No 1 pt
  9. The hot tub is drained and refilled on the schedule in the program Yes / No 1 pt
  10. Date the hot tub was last drained Date
  11. The waterline, jets and seats are scrubbed free of slime each time the hot tub is drained Yes / No 1 pt
  12. The hot tub filter is cleaned or replaced on the manufacturer's schedule Yes / No 1 pt
  13. Jets and air blower lines are run every day, including days with no bathers Yes / No 1 pt
  14. The automatic chemical feeder is working and holds product Yes / No 1 pt
  15. A hot tub closed to guests is either kept circulating with disinfectant or drained Yes / No 1 pt
  16. Pool showers are flushed at the interval in the program while the pool is closed Yes / No 1 pt
  17. The steam room generator is drained and cleaned on the manufacturer's schedule Yes / No 1 pt
  18. Jets of in-room whirlpool tubs are disinfected between guests following the brand procedure Yes / No 1 pt
  19. Control of Legionella risk in the hot tub Rating
    • In range, logged and drained on schedule 5 pts
    • In range today, records incomplete 3 pts
    • Out of range or no records 1 pt

4. Cooling towers 19 items

  1. Cooling tower on the property Choice
    • In operation
    • Shut down for the season
    • No cooling tower
  2. A written maintenance plan exists for each cooling tower Yes / No 1 pt
  3. The water treatment contractor visits at the frequency in the program Yes / No 1 pt
  4. Date of the last water treatment service visit Date
  5. The last water treatment service report is on site Yes / No 1 pt
  6. The biocide feed system is running, and its drums are not empty Yes / No 1 pt
  7. The biocide level in the tower water is measured and logged at the frequency in the program Yes / No 1 pt
  8. Bacteria counts (dip slides or laboratory counts) are taken at the frequency in the program Yes / No 1 pt
  9. The tower basin is free of sludge, algae and debris Yes / No 1 pt
  10. Drift eliminators are in place and undamaged Yes / No 1 pt
  11. The tower fill is free of scale and biological growth Yes / No 1 pt
  12. The tower was cleaned and disinfected before its last seasonal start-up Yes / No 1 pt
  13. Date the cooling tower was last cleaned and disinfected Date
  14. A tower shut down longer than the period in the program is drained Yes / No 1 pt
  15. No idle tower, basin or pipe run holds standing water Yes / No 1 pt
  16. Tower water is tested for Legionella at the frequency in the program Yes / No 1 pt
  17. The backflow preventer on the make-up water line was tested as required by local regulation Yes / No 1 pt
  18. Employees wear the respirator named in the program when cleaning the tower Yes / No 1 pt
  19. Condition of the cooling tower Rating
    • Clean, treated and logged 5 pts
    • Treated but with visible fouling 3 pts
    • Fouled or untreated 1 pt

5. Sampling 17 items

  1. The program states where, how often and by whom Legionella samples are taken Yes / No 1 pt
  2. Samples were taken in the last period at every point the program lists Yes / No 1 pt
  3. Date of the last Legionella sampling Date
  4. Samples taken at the last sampling Number
  5. Samples at the last sampling that tested positive for Legionella Number
  6. Samples are collected by a person trained in the sampling method Yes / No 1 pt
  7. Samples are analyzed by an accredited laboratory Yes / No 1 pt
  8. A named person reviews each laboratory report within the time the program states Yes / No 1 pt
  9. The program defines action levels and the response required at each level Yes / No 1 pt
  10. Every positive result has a recorded corrective action (flushing, heat or chemical disinfection) Yes / No 1 pt
  11. Samples taken after each corrective action were below the action level Yes / No 1 pt
  12. Rooms served by an outlet above the action level are taken out of service until cleared, as the program states Yes / No 1 pt
  13. Disinfectant residual of the incoming municipal water (ppm) Number
  14. The disinfectant residual of the incoming water is measured at the frequency in the program Yes / No 1 pt
  15. Results are reported to the health authority where local regulation requires it Yes / No 1 pt
  16. The manager on duty asked could state the steps to follow when a guest reports pneumonia or Legionnaires' disease after a stay Yes / No 1 pt
  17. Follow-up of sampling results Rating
    • Sampled on schedule and every result acted on 5 pts
    • Sampled but follow-up incomplete 3 pts
    • Not sampled as the program requires 1 pt

6. Records 18 items

  1. The water management team is named in the program with the role of each member Yes / No 1 pt
  2. The program was reviewed in the last 12 months Yes / No 1 pt
  3. Date of the last program review Date
  4. A flow diagram of the building water system is on site Yes / No 1 pt
  5. The flow diagram reflects the latest renovation or plumbing change Yes / No 1 pt
  6. The hazard analysis names each risk location (heaters, unused pipe runs, showers, hot tub, tower, fountains, ice machines) Yes / No 1 pt
  7. Temperature logs are complete for the last 3 months Yes / No 1 pt
  8. Flushing logs are complete for the last 3 months Yes / No 1 pt
  9. Hot tub logs are complete for the last 3 months Yes / No 1 pt
  10. Laboratory reports are kept for the period the program states Yes / No 1 pt
  11. A person other than the one taking the readings reviews and signs the logs each month Yes / No 1 pt
  12. Engineering employees have a training record on the water management program Yes / No 1 pt
  13. Housekeeping employees who flush rooms have a training record on the flushing procedure Yes / No 1 pt
  14. A written response plan covers a suspected outbreak or a notice from the health authority Yes / No 1 pt
  15. Corrective actions from the previous water safety inspection have been completed Yes / No 1 pt
  16. Name of the chief engineer or program lead Short text
  17. Overall control of Legionella and water safety Rating
    • Program followed, readings in range and records complete 5 pts
    • Program in place, with gaps in readings or records 3 pts
    • No program, or out-of-range results left without action 1 pt
  18. Corrective actions required Comments

About this template

This checklist is part of the InspectLoop template library. Yes / No checks score 1 point when met; ratings score the points shown for each option. The overall score is the percentage of points earned, with N/A answers excluded. In InspectLoop you can add photos, assign corrective actions, require sign-off and compare results across sites.

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